Regional Municipality of Waterloo

Strategic Planning and Budget Committee

Minutes

Tuesday, December 16, 2025

9:00 A.m. - 5:00 P.m.

Council Chambers/Electronic

Members Present:

• K. Redman, 
• D. Craig, 
• J. Erb, 
• S. Foxton, 
• M. Harris, 
• C. Huinink, 
• C. James, 
• J. Liggett, 
• D. McCabe, 
• J. Nowak, 
• M. Rodrigues, 
• N. Salonen, 
• S. Shantz, 
• B. Vrbanovic, 
• P. Wolf, 
• and J. Gowing 

Should you require an alternative format or a copy of the official minutes please contact the Regional Clerk at Tel.: [phone], TTY: 519-575-4605, or

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1.

Call to Order

Chair M. Harris called the meeting to order at 9:00 a.m.

J. Gowing joined the meeting at 8:01 AM. ()

2.

Land Acknowledgement

Chair M. Harris provided a land acknowledgement.

3.

Declarations of Pecuniary Interest under the “Municipal Conflict of Interest Act”

There were none.

4.

Introduction of the Main Budget Motion

• Moved by J. Gowing
  Seconded by S. Foxton

  That the Regional Municipality of Waterloo take the following action with respect to the 2026 Plan and Budget:

  1. Approve the 2026 Plan as set out Appendix A of report COR-CFN-25-027 dated December 16, 2025;​
  2. Approve the 2026 Operating Budget as summarized in Appendix C of report COR-CFN-25-027 dated December 16, 2025 with a net expenditure of $1,802,599,071 and a property tax levy of $889,677,780 in 2025; and​
  3. Approve the 2026 Capital Budget and 2027-2035 Capital Forecast as summarized in Appendix C of report COR-CFN-25-027 dated December 16, 2025 and subject to final adjustments for 2025 project carry-forwards.

8.

Waterloo Regional Police Service Budget Consideration

In reply to questions, Inspector Jamie Brosseau provided further clarity as to the size and costs of the proposed Police Communications Centre upgrade. J. Brosseau elaborated on examples of these types of developments in other jurisdictions. J. Brosseau elaborated on ongoing discussions with the province and other interest groups for this project. John Riches, Director/Chief, Paramedic Services, clarified conversations are ongoing with the Ministry of Health.

Responding to questions, J. Brosseau elaborated on the implications of Artificial Intelligence for the new communications center, emphasizing the value of human capacity for this particular service. He added that the primary basis for the project is for growth.

Fiona McCrea, Regional Solicitor/Director, Legal Services, provided information on the implications of passing of the amendment to the main motion, in terms of passing the operating and capital budgets for the Police separately.

Replying to questions, W. Steffler clarified that if all or part of the Police budget were not to be approved, the Regional budget could still be approved.

J. Liggett joined the meeting at 9:23 AM. ()

• Moved by B. Vrbanovic
  Seconded by M. Rodrigues

  Whereas the 2026 Waterloo Region Police Service proposed operating budget reflects the increased operational policing needs expressed by our growing community;
  And whereas the Waterloo Region Police Service (WRPS), under contract at the present time with the Region of Waterloo as the PSAP for emergency services within Waterloo region has identified the need for a new, modern communications centre to serve our community and their contractual partners;
  And whereas the WRPS has expressed an ambition to build a shared services centre that goes beyond their mandate as a PSAP and as a police service;
  And whereas as of this date no potential partners have come forward with a signed agreement to be part of an over-sized new facility, and it is highly unlikely that all three emergency services would engage in this partnership in any foreseeable future;
  Be It Resolved:
  a)    That Region of Waterloo Council not approve the 2026 Waterloo Regional Police Service Capital Budget as presented;
  b)    And further that Region of Waterloo staff send the proposed budget to the WRPS and be directed to work with the Waterloo Region Police Service to bring back a capital budget for consideration that reduces the overall capital ask by WRPS to something that is both more affordable and considers overall debt load by Region of Waterloo taxpayers when considering other critical investments and needed debt for the region and area municipalities including for affordable housing, water system improvements, local share of the new hospital, transit expansion, infrastructure renewal and more;

  c)    And further that the Region of Waterloo Council approve the proposed 2026 WRPS Operating budget, recognizing that the operating budget begins to address key community public safety needs being called for by our growing community.

  In Favor (8)	B. Vrbanovic, S. Foxton, J. Liggett, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing
  Opposed (8)	J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, D. McCabe, D. Craig, and P. Wolf

  Defeated (8 to 8)
• Moved by C. James
  Seconded by S. Shantz

  That the Regional Municipality of Waterloo take the following action with respect to the 2026 Waterloo Region Police Service Budget: ​

  1. Approve the Waterloo Regional Police Service (WRPS) 2026 Operating Budget with a net expenditure of $298,951,621 and a property tax levy of $272,610,413; and​

  In Favor (13)	B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, N. Salonen, C. Huinink, and J. Gowing
  Opposed (3)	P. Wolf, C. James, and M. Rodrigues

  Carried (13 to 3)
• Moved by C. James
  Seconded by S. Shantz

  That the Regional Municipality of Waterloo take the following action with respect to the 2026 Waterloo Region Police Service Budget: 

  2.    Approve the Waterloo Regional Police Service 2026 Capital Budget and 2027-2035 Capital Forecast as summarized in Appendix C of Police Services Board report #2025-350, dated November 12, 2025, subject to final adjustments for 2025 carry-forwards.

  In Favor (9)	J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, and P. Wolf
  Opposed (7)	B. Vrbanovic, J. Liggett, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

  Carried (9 to 7)

6.

Councillor Motions - Where Notice Has Been Provided

6.1

Councillor M. Rodrigues, re: GRT Fare Inspector Expansion

• Moved by M. Rodrigues
  Seconded by C. Huinink

  WHEREAS all customers on GRT buses will interact with an operator upon boarding the bus until such time as GRT has developed plans for all-door boarding;
   
  AND WHEREAS the expansion of fare inspectors onto GRT buses could be seen as unnecessarily punitive;
   
  THEREFORE BE IT RESOLVED that the proposed GRT fare inspector expansion onto buses be removed from the 2026 budget, and corresponding FTE, revenue and expenses be so adjusted.

  In Favor (11)	B. Vrbanovic, J. Erb, S. Shantz, S. Foxton, D. McCabe, D. Craig, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing
  Opposed (5)	J. Nowak, K. Redman, M. Harris, J. Liggett, and P. Wolf

  Carried (11 to 5)

6.2

Councillor D. McCabe, Re: GRT EasyGO 2-fare Card Pilot

Staff were asked to report back on this item in Q2 of 2026.

In reply to questions, Doug Spooner, Acting Commissioner, Transportation Services, provided further clarity on the implementation by staff of this program if it were to pass. He spoke to access to this program for non-profits and community groups.

• Moved by D. McCabe
  Seconded by C. Huinink

  WHEREAS during the 2025 budget discussions, Regional Council directed staff to allocate $25,000 in deferred revenue from GRT fare collection to support a pilot program to subsidize the purchase of EasyGO 2-Fare cards for non-profit and community agencies to support their clients; and
  WHEREAS the pilot project was not operated in accordance with the direction of Regional Council and the Regional Councillor who initiated and passed the motion at Budget 2025 was not consulted regarding the eligibility criteria nor the roll out of the pilot project; and
  WHEREAS an evaluation of the pilot project was not properly provided to Regional Council; and
  WHEREAS access to affordable public transit is essential for supporting the mobility, independence, and well-being of all residents in the Waterloo Region and Waterloo Region not-for-profit and community agencies play a critical role in addressing barriers to transportation for individuals and families experiencing financial hardship; and
  WHEREAS the Grand River Transit (GRT) EasyGO 2-fare card is an exclusive card available for purchase by qualifying agencies, and each card holds 2 fares (+ transfers) for a cost of $5. 

  THEREFORE BE IT RESOLVED THAT:

  1. Waterloo Regional Council allocate $25,000 in deferred revenue from GRT fare collection, as part of a pilot program to subsidize non-profit and community agencies’ purchase of EasyGO 2-Fare cards.
  2. On an annual basis, the non-profit and community agencies will be able to purchase up to 250 EasyGO 2-Fare cards for $3 ($2 reduction from $5 to $3).  This would place the discounted 2-Fare cards in line with the ATP rate for electronic fare ($3 to $1.50 per trip).
  3. GRT staff will work with eligible not-for-profit and community agencies involved in the EasyGO 2-Fare program to confirm the distribution process and to implement this program efficiently and equitably and with a well-developed communications strategy to ensure fairness and a level playing field for all eligible non-profits and community agencies.
  4. GRT staff will monitor and evaluate the program's effectiveness, additional administrative costs, agency feedback, and overall effectiveness and report back to Council no later than the end of Q2 2026.

  In Favor (16)

  B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

  Carried (16 to 0)

6.3

Councillor D. McCabe, Re: Route 31 Activation

In reply to questions, D. Spooner indicated staff could look at growing GRT connectivity with this motion.

• Moved by D. McCabe
  Seconded by M. Rodrigues

  WHEREAS The Vista Hills neighbourhood in Northwest Waterloo is a quickly growing centre for residents, economic development and job creation including clean tech, med tech, and similar sectors as well as a wide variety of retail and employment, 
  AND WHEREAS GRT service, active transportation and multi-use trails to this area are very limited with Route 31 Columbia being the closest Route with the closest stop at Columbia and Sundew which is 2km from the northern most point in Vista Hills;
  AND WHEREAS The City of Waterloo is developing Generation Park, the first light industrial net zero employment park in Canada, that is being developed with high sustainability standards in the building and operation of the site. Businesses interesting in purchasing sites and conducting their business from Generation Park are requesting transit and active transportation access;  
  AND WHEREAS There is longstanding community interest in improving transit service to the area both from residents, those seeking to shop in the various retail outlets in the area and from business owners, entrepreneurs and employees who will work at Generation Park;
  AND WHEREAS The region is currently operating a shuttle bus to provide transit service to the residents of the managed encampment and if Route 31 Columbia was initiated, the shuttle bus could potentially be discontinued and those savings could be directed to the cost of running Route 31 Columbia; 

  THEREFORE BE IT RESOLVED THAT:

  1. Region of Waterloo Council direct GRT staff to fund Route 31 beginning in September 2026 as is outlined in the GRT Business Plan. This route would run approximately from the Boardwalk Terminal to Vista Hills by way of Platinum Dr. at an initial cost of $200,000, and an annualized cost of $600,000;
  2. GRT staff will also connect Route 31 and with Route 29 to improve overall connectivity in Northwest Waterloo with no additional budget impact; and
  3. GRT implement the service changes in September 2026.

  In Favor (3)	D. McCabe, C. Huinink, and M. Rodrigues
  Opposed (13)	B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, and J. Gowing

  Defeated (3 to 13)

6.4

Councillor P. Wolf, Re: Free Transit for Seniors (65+) One day per Week - Pilot Program

In reply to a question from the Committee, D. Spooner provided further clarity on the dynamics of implementing this program, citing additional challenges with recording data. He indicated that there would be explicit risks if this program were adopted in terms of revenue loss.

The proposed motion was amended to add "That the GRT App Pay be added to the pilot project in order for data to be analyzed." through unanimous consent.

• Moved by P. Wolf
  Seconded by S. Foxton

  WHEREAS Waterloo Region’s senior population is growing, with many living on fixed incomes and facing barriers to housing, health care, and community connection;

  WHEREAS 35% of seniors rely solely on CPP, OAS, GIS (approx. $27,000/year), making transit costs unaffordable for many;

  WHEREAS the Affordable Transit Program has complex eligibility and digital barriers, leaving many seniors excluded;

  WHEREAS free transit days reduce cost and complexity, encourage seniors to try GRT, and have increased ridership in other municipalities;

  THEREFORE BE IT RESOLVED THAT: Regional Council direct staff to implement a pilot offering free GRT transit one day per week for all residents aged 65 and older, starting in Q1 2026 for at least six months.

  The pilot will:

  1. Consult seniors and community groups to select the most effective day(s);
  2. Include marketing, PRESTO integration, and customer support;
  3. Provide cost estimates and explore provincial/federal offsets;
  4. Staff will report back to Council with evaluation findings and recommendations for continuation, adjustment, or termination of the program following completion of the pilot

  And that the GRT App Pay be added to the pilot project in order for data to be analyzed. 

  In Favor (14)	B. Vrbanovic, J. Nowak, K. Redman, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing
  Opposed (2)	J. Erb, and M. Harris

  Carried (14 to 2)
• Moved by K. Redman
  Seconded by M. Rodrigues

  That the GRT App Pay be added to the pilot project in order for data to be analyzed. 

6.5

Councillor D. McCabe, Re: GRT Routes 9, 13, 19 Adjustments

In reply to questions, D. Spooner spoke to the impacts of cancellation of certain routes in terms of ridership frequency.

• Moved by D. McCabe
  Seconded by M. Rodrigues

  WHEREAS GRT’s ridership continues to increase and is 8% higher than pre-pandemic levels and continues to be on an upward trajectory despite the drastic increase and subsequent decrease of GRT ridership that resulted from Conestoga College’s enrollment of international students, and

  WHEREAS it is counterintuitive and inequitable to reduce GRT service in neighbourhoods which are designated as Major Transit Station Areas and which are currently being intensified and developed as transit-oriented communities, and  

  WHEREAS North Waterloo is quickly transitioning from a low-density, car-oriented area into an area of urban intensification, with thousands of new residential housing units currently under construction and more housing units in the approvals pipeline, and

  WHEREAS the numerous housing units currently under construction in North Waterloo along GRT Routes 9, 13, 19 and 30 are desirable locations being developed explicitly as transit-oriented communities and

  WHEREAS significant investments have been made by private sector housing developers and planning work has been done by the private sector and the City of Waterloo specifically premised on the expectation of frequent local GRT service – transit-oriented communities – that will transport people of all ages and abilities to places of employment, education (secondary and post-secondary schools), entertainment, and other activities along GRT Routes 9, 13, 19 and 30, and 

  WHEREAS this area of Waterloo is culturally diverse and is home for households who are lower-income, facing significant affordability challenges, are transit-dependent and include many newcomers, students, renters, seniors and other households who rely on GRT for employment, school, childcare, shopping, and community life, and 

  WHEREAS for high school aged youth in this area, currently there is no simple, direct, one-seat ride by GRT from their neighbourhood to either of two major local high schools , St. David Catholic Secondary School and Waterloo Collegiate Institute, and 

  WHEREAS for youth who currently must take Route 9 from their home area and then transfer to a second bus to reach their school, approximately a 45-minute journey, reducing Route 9 in particular would mean:

  • Longer, less reliable trips for high school students who already depend on a two-bus journey to get to class
  • waiting in the dark and cold during winter months  
  • Increased risk of missed connections and late arrivals  
  • Added pressure on families who do not have access to a car and are trying to give their teenagers safe, independent travel to and from school
  • Fewer opportunities for part-time employment and volunteer activities for these youth who must rely on GRT as their transportation option, and 

  WHEREAS Routes 9 and 13 are the backbone of the GRT system in this area and reductions to the frequency undercut Regional Council and staff’s strategic priority of building youth’s independence and safety, and 

  WHEREAS reducing Route 9’s frequency from every 20 minutes to every 30 minutes is a 33% capacity reduction in an area and on a Major Transit Station Area corridor that is currently being intensified, developed and sold as transit-oriented communities adding thousands of new residents of all ages and abilities, and

  WHEREAS a 33% capacity reduction for existing GRT customers who rely on transit as their mode of transportation will mean:
  •    Longer waits in winter and during weather events  
  •    Less reliable transfers to the LRT and other bus routes  
  •    Overcrowding as new residential buildings open and more residents begin to use the GRT 
  •    An increased incentive/necessity to buy or use cars instead of using the GRT and the LRT which works directly against Regional Council and staff’s strategic priorities of reducing carbon emissions, increasing service equity and system fairness, and transportation modal shift, and 

  WHEREAS adjusting to 20 minute, all day service on Routes 9, 13, 19 and 30 will achieve an estimated $970,000 in annual operational savings, compared to the $1.8M in savings to reduce to 30 minutes, therefore requiring an annualized increase to the transit operating budget of approximately $830,000.

  THEREFORE BE IT RESOLVED THAT

  1. Regional Council and GRT staff recognize residents and especially youth’s reliance on and need for regular, frequent GRT service in the North Waterloo and Sunnydale neighbourhoods particularly to address the affordability and transportation needs of new and existing residents of all ages and abilities.
  2. GRT service for Routes 9, 13, 19 and 30 be established at 20 minute all day service in order to serve the residential intensification throughout Hickory Terraces, Quiet Place, the Northfield and Albert Street projects, 170–180 Columbia, and other major intensification sites in North Waterloo. 

  In Favor (8)	J. Erb, S. Shantz, D. McCabe, P. Wolf, C. James, C. Huinink, M. Rodrigues, and J. Gowing
  Opposed (8)	B. Vrbanovic, J. Nowak, K. Redman, M. Harris, S. Foxton, J. Liggett, D. Craig, and N. Salonen

  Defeated (8 to 8)

6.6

Councillor N. Salonen, Re: Kiwanis Transit

Replying to questions, D. Spooner provided information on the contractual arrangements with Kiwanis and the way in which staff would procure the vehicle and maintain the vehicle.

D. McCabe left the meeting at 11:53 AM. ()

• Moved by N. Salonen
  Seconded by S. Foxton

  Whereas Kiwanis Transit provides specialized rural transit services that support mobility, accessibility, and independence for residents across the townships of Wellesley, Wilmot and Woolwich; and 

  Whereas ridership demand and service pressures have increased, resulting in the need for an additional vehicle to maintain reliable service levels and meet community needs, also supported by the Regional Right turn Left Turn report; and 

  Whereas the Rural Transit Reserve was established to support capital requirements for rural transit, and currently holds sufficient funds to support this purchase; and 

  Whereas the use of the Rural Transit Reserve ensures that this acquisition has no impact on the tax levy; 

  Therefore be it resolved that: 

  1. Regional Council approve the purchase of one (1) additional bus for Kiwanis Transit to support rural specialized transit service delivery; and 
  2. That the capital cost of the bus be funded entirely through the Rural Transit Reserve; and
  3. That staff work with Kiwanis Transit staff to ensure the appropriate procurement process is executed and that the purchased vehicle meets the operational needs of the service. 

  In Favor (14)	B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, J. Liggett, D. Craig, P. Wolf, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing
  Opposed (1)	C. James

  Carried (14 to 1)

6.7

Councillor C. James, Re: Adjustment to the Rideshare Accessibility Per-Trip Fee

D. McCabe joined the meeting at 11:54 AM. ()

• Moved by C. James
  Seconded by C. Huinink

  Whereas the Region of Waterloo currently charges a $0.11 per-trip licensing fee and a $0.10 per-trip accessibility fee for ridesharing services, for a total of $0.21 per trip; and

  Whereas the 2026 preliminary budget recommends an increase in the per-trip licensing fee to $0.25; and

  Whereas staff have advised that the Region’s current per-trip fee structure remains below that of many comparable Ontario municipalities, including Toronto, Hamilton, and London; and
  Whereas rideshare programs operating in Waterloo Region are predominantly large U.S.-based companies that generate significant profit from local residents and local drivers, and their expansion has contributed to a decline in ridership for municipally licensed taxi drivers; and

  Whereas current rideshare programs do not provide accessible transportation options, and therefore are not able to serve all members of the community equitably; and

  Whereas accessibility fees collected by the Region are directed to the Accessibility Fund, which supports essential programs such as driver incentives, accessible taxi van subsidies, and the TaxiScrip program; and

  Whereas updated analysis from staff indicates that projected ride volumes can be increased from 3.62 million to 4.96 million rides in 2026, resulting in an additional $335,000 in revenue to support the 2026 Operating Budget; and

  Whereas staff further estimate that increasing the per-trip accessibility fee to $0.15, would generate approximately $248,000 in additional revenue in 2026, assuming ridership remains stable at 4.96 million trips; and

  Whereas the Ontario Fall Economic Statement (November 2025) indicates the Province’s intention to engage with rideshare companies to explore standardized municipal guidelines, including fee structures, and the Region will continue to monitor these discussions;

   

  Therefore, be it resolved that:

  1. Council amends the 2026 fees and charges by-law to adjust the rideshare accessibility per-trip fee to $0.15, effective January 1, 2026; and
  2. That the associated revenue increase be incorporated into the 2026 Operating Budget as an increase to the Accessibility Fund; and
  3. That staff be directed to continue to monitor provincial developments related to rideshare fee standardization and report back to Council on any implications for the Region’s fee model.

  In Favor (16)

  S. Shantz, S. Foxton, P. Wolf, N. Salonen, M. Rodrigues, M. Harris, K. Redman, J. Nowak, J. Liggett, J. Gowing, J. Erb, D. McCabe, D. Craig, C. James, C. Huinink, and B. Vrbanovic

  Carried (16 to 0)

6.8

Councillor C. Huinink, Re: Reinstatement of Taxi Coupons

• Moved by C. Huinink
  Seconded by C. James

  WHEREAS, the third pillar of the strategic plan set by this regional council is equitable services and opportunities and it remains a challenge for MobilityPlus customers to book trips they want at the times they need, through MobilityPlus, especially at peak times of day (e.g. between 8-10am and 3-5pm). 

  WHEREAS, the Taxi Coupon Program was created not only to alleviate overcapacity on MobilityPlus vehicles, but to provide MobilityPlus customers with transit alternatives and provide a certain level of business to accessible taxi brokers.

  WHEREAS, ride share companies such as Uber and Lyft do not provide any accessible services and it is imperative that we maintain, if not increase, accessible taxi business in our region.

  WHEREAS, even at the current rate, there are many MobilityPlus customers that cannot benefit from the Taxi Coupon Program because it exceeds their budget.

  WHEREAS, many of the people utilizing the Taxi Coupon Program are on fixed incomes and raising the price of Taxi Coupons stands to negatively impact their ability to participate fully in our region.

  WHEREAS, customers using conventional transit will absorb a 0% fee increase on GRT in 2026 and it is wholly inequitable to raise the taxi coupon price by 33%.

  AND WHEREAS, the cost to GRT to schedule trips to and from a GRT customer service location in order for MobilityPlus customers to pick up their taxi coupons in person is greater than the cost to deliver them via postal service or courier.

  THEREFORE BE IT RESOLVED, that the Regional Municipality of Waterloo amend the 2026 Operating Budget to provide for the delivery of taxi coupons to customers who purchase them over the phone be reinstated free of charge and that the cost of Taxi Coupons be maintained at $30 per $60 value.

  And that the expenditure be funded through a $65,000 draw from the accessibility reserve in 2026; and $130,000 annual draw from 2027 on. 

  AND THEREFORE BE IT FURTHER RESOLVED, that future modifications to MobilityPlus policies and the Taxi Coupon Program be reviewed for comment by the GRT Specialized Transit Committee, and the Grand River Accessibility Advisory Committee and these comments be included in staff reports to Council.

  In Favor (16)

  B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

  Carried (16 to 0)

6.31

Councilllor Vrbanovic, In-Camera item

• Moved by S. Foxton
  Seconded by J. Gowing

  That a closed meeting of the Strategic Planning and Budget Committee be held on December 16, 2025 at approximately 12:30 p.m., in the Waterloo County Room, in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters:

  1.  Discussing a matter related to labour relations (Councillor B. Vrbanovic, Re: In-Camera Item).

  In Favor (16)

  B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

  Carried (16 to 0)
• Moved by S. Foxton
  Seconded by M. Rodrigues

  That the Strategic Planning and Budget Committee reconvene into open session.

  Carried

6.9

Councillor M. Rodrigues, Re: Downtown Public Space Litter Collection

Staff were asked to consider a long-term strategy for Sani-Cans pickup.

• Moved by M. Rodrigues
  Seconded by B. Vrbanovic

  WHEREAS an update on the Downtown Public Space Litter Container (Sani-Can) Collection was provided in October 2025 (EES-WMS-25-004) and outlined that Regional staff will continue to work with area municipalities to develop an equitable, long-term strategy to manage sani-cans within respective core areas;

  WHEREAS Downtown Sani-Can Collection is a vital service for core areas, supporting business vitality, health, cleanliness, and investment;

  WHEREAS efficiencies would be achieved by continuing an existing service in 2026 while an equitable and long-term strategy is developed;

  THEREFORE BE IT RESOLVED that:

  1. Downtown Public Space Litter Container (Sani-Can) Collection at 2025 service levels, in the amount of $120,000, be funded by a 0.01% increase to the property tax levy (base budget); and
  2. Regional staff report to the Sustainability, Infrastructure, and Development Committee prior to approving the 2027 Budget on an equitable long-term strategy for Downtown Sani-Can Collection, in consultation with but not limited to all Business Improvement Areas (BIAs) and area municipal staff.

  In Favor (16)

  B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

  Carried (16 to 0)

6.10

Councillor N. Salonen, Re: Student Waste Collection

Staff were asked to look at a fee for service for student waste pickup.

• Moved by B. Vrbanovic
  Seconded by S. Foxton

  Amendment

  And that staff be directed to present a recommendation for fee for service program three times a year (April, August and December)

  In Favor (10)	B. Vrbanovic, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, J. Liggett, D. Craig, N. Salonen, and J. Gowing
  Opposed (6)	J. Erb, D. McCabe, P. Wolf, C. James, C. Huinink, and M. Rodrigues

  Carried (10 to 6)
• Moved by N. Salonen
  Seconded by J. Gowing

  WHEREAS the Region of Waterloo currently provides a twice-annual student move-out waste collection program in select off-campus neighbourhoods in the City of Waterloo; 
  AND WHEREAS this program is not part of the standard waste management service delivered across the Region and is not funded through any municipal or university contribution other than the regional tax levy; 
  AND WHEREAS students who live off campus reside in neighbourhoods across Kitchener, Cambridge, and (a smaller portion) in the Townships, yet no equivalent service is provided in those municipalities, raising concerns regarding equity and fairness across the Region; 
  AND WHEREAS off-campus student waste concerns arise from landlord, tenant, and university responsibilities, rather than from regional service gaps; 
  AND WHEREAS the continuation of this program creates an inconsistent standard of service and places an additional burden on the regional tax base for an issue that falls outside the Region’s core mandate; 

  THEREFORE BE IT RESOLVED THAT the Region of Waterloo discontinue the student move-out waste collection program beginning in 2026; 
  AND THAT Waste Management staff work with the City of Waterloo, University of Waterloo, Wilfrid Laurier University, and local landlords to ensure appropriate transition planning using existing property standards, by-law enforcement, and university-supported programs are supported during this transition of service level. as amended.

  In Favor (6)	B. Vrbanovic, S. Shantz, J. Liggett, D. Craig, N. Salonen, and J. Gowing
  Opposed (10)	J. Erb, J. Nowak, K. Redman, M. Harris, S. Foxton, D. McCabe, P. Wolf, C. James, C. Huinink, and M. Rodrigues

  Defeated (6 to 10)
• Moved by N. Salonen
  Seconded by J. Gowing

  And that staff be directed to present a recommendation for fee for service program three times a year (April, August and December). 

  In Favor (14)	B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, J. Liggett, D. Craig, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing
  Opposed (2)	D. McCabe, and P. Wolf

  Carried (14 to 2)

6.11

Councillor C. James, Re: Support for the Immigration Partnership Waterloo Region

Amendment added with unanimous consent.

• Moved by C. James
  Seconded by P. Wolf

  Whereas for more than 20 years, municipal, business, community, and civic leaders in Waterloo Region have proactively supported immigrant and refugee settlement, recognizing that newcomers are vital to the economic, social, and cultural success of our community; and

  Whereas the Federal government recommitted to a stable immigration system as part of its Budget 2025 Plan for Building a Stronger Economy to unlock the potential of those who come from around the world to work, study, join family or are fleeing war and persecution,

  Whereas immigration continues to be a primary driver of Waterloo Region’s future growth, requiring strong local coordination to support the more than 10,000 new immigrants who arrive in Waterloo Region each year; and

  Whereas the Immigration Partnership Waterloo Region provides essential coordination across housing, employment, health, education, and settlement systems, strengthening the work of more than 70 partner organizations across both urban and rural communities; and

  Whereas the Immigration Partnership convenes a collaborative network of over 100 partners, including agencies, employers, post-secondary institutions, cultural groups, and volunteer community members, demonstrating a sustained, community-driven commitment to building a welcoming, prosperous, and resilient Waterloo Region; and

  Whereas the Immigration Partnership’s long-term, diversified funding strategy includes public, private, and charitable contributions, along with proportional requests to area municipalities; and

  Whereas a regional investment demonstrates leadership, and a commitment to the many local organizations leading community change reinforces Waterloo Region’s commitment to newcomer inclusion, and helps secure additional funding from other sectors, maximizing the impact of every public dollar; and

  Whereas strengthening the Immigration Partnership directly supports resident success, supports local business and grows the local workforce, reduces duplication across systems, and advances long-term Regional and municipal priorities related to economic development, growth management, and community wellbeing.

  Therefore, Be It Resolved That:
  Regional Council allocate additional one-time funding of $50,000 from the levy in the 2026 Budget to support the ongoing, community-strengthening work of the Immigration Partnership Waterloo Region; and

  That this funding be recognized as a strategic investment aligned with the Region of Waterloo’s 2023–2027 Strategic Plan, advancing the Resilient Future priority by supporting a strong newcomer-serving ecosystem and promoting equitable services and opportunities across Waterloo Region.

  And that the Region advocate to the Federal Government for support.

  In Favor (15)	B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, C. Huinink, M. Rodrigues, and J. Gowing
  Opposed (1)	N. Salonen

  Carried (15 to 1)

6.12

Councillor N. Salonen, Re: PECH People's Purse Discretionary Funding

• Moved by N. Salonen
  Seconded by D. Craig

  Whereas the People’s Purse is an in-year discretionary funding envelope within the PECH, Equity Systems Access, of which $200,000 is allocated for emergent initiatives reviewed by the PECH Co-Creators group; and 

  Whereas reliance on in-year discretionary spending funds is not aligned with principles of good governance, transparent budgeting, or predictable long-term financial planning; and 

  Whereas staff have identified the People’s Purse allocation could be a means for further budget reduction; 

  Therefore be it resolved that $150,000 of the PECH - Equity Systems Access for the People’s Purse discretionary allocation be removed from the 2026 Region of Waterloo budget. 

  In Favor (2)	M. Harris, and N. Salonen
  Opposed (14)	B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, C. Huinink, M. Rodrigues, and J. Gowing

  Defeated (2 to 14)

6.13

Councillor P. Wolf, Re: Cambridge Women's Overnight Warming Centre

In reply to a question from the Committee, N. Neil indicated there would not be an additional source of funding, aside from property tax, for this project.

• Moved by P. Wolf
  Seconded by C. Huinink

  WHEREAS local research, including Project Willow (2022), shows that 74% of women experiencing homelessness report weekly gender-based violence, and both gender-based violence (GBV) and intimate partner violence (IPV) are well-established drivers of women’s homelessness; and
   
  WHEREAS women and gender-diverse individuals experiencing homelessness are less likely to use co-ed shelters due to high risks of sexual violence, instead relying on hidden and unsafe alternatives such as riding buses overnight or remaining in dangerous domestic situations; and
   
  WHEREAS there is a documented disparity between services for men and women in Cambridge, with approximately 80 beds for men and 20 beds for women, and only one overnight warming centre that serves men only; and
   
  WHEREAS since August 2024, the only women’s shelter in Cambridge has recorded more than 130 turn-aways, demonstrating persistent unmet need for safe, dedicated services for women locally; and
   
  WHEREAS the men’s warming centre in Cambridge is currently funded at $440,000 for five months of operation, highlighting a significant imbalance in available warming services between men and women;
   
  THEREFORE BE IT RESOLVED THAT the Regional Municipality of Waterloo direct staff to include $176,000 in the 2026 Regional Budget—equivalent to two month’s of operations in from November to December 2026 —for the launch of a 20-bed women’s overnight warming centre in Cambridge;
   
  AND BE IT FURTHER RESOLVED THAT the service be annualized in the 2027 base budget at $440,000 to support full winter operation and ongoing service stability.

  In Favor (16)

  B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

  Carried (16 to 0)

6.14

Councillor D. McCabe, Re: ClimateActionWR

• Moved by D. McCabe
  Seconded by C. Huinink

  WHEREAS Reep Green Solutions and Sustainable Waterloo Region currently hold a Partnership Agreement with the Region of Waterloo to operate the ClimateActionWR program,
  AND WHEREAS The Region of Waterloo holds a secondary agreement with the City of Cambridge, City of Kitchener, and City of Waterloo to equally fund the program, 
  AND WHEREAS Each of the municipal townships (Township of North Dumfries; Township of Wellesley; Township of Wilmot; and Woolwich Township) have continued their participation in the work of the collaborative that originated under the FCM Funded T2050 Partnership grant to produce TransformWR in 2019, 
  AND WHEREAS ClimateActionWR was directed by Regional Council in 2023 to create a business plan outlining what is required to enable them to improve and accelerate the work they are doing on behalf of the region and local municipalities to meet our collectively agreed upon targets (see attachment), 
  AND WHEREAS We are not on target to meet our shared 50by30 emissions reduction targets as outlined in ClimateActionWR’s most recent greenhouse gas re-inventory community report which underscores the necessity of transformational climate action and an accelerated response to meet our 50by30 target,
  AND WHEREAS Unlike other Partnership Agreements, Reep Green Solutions and Sustainable Waterloo Region have not received an increase beyond a cost-of-living increase despite the fact that the complexity and the urgency of the work has and continues to increase significantly, 
  AND WHEREAS Without an increase to the program budget ClimateActionWR will continue to be more limited in its ability to maintain current community engagement levels while simultaneously meeting the increased responsibilities of a more significant role in managing the implementation of GHG reductions,
  AND WHEREAS The increased proactive, upstream approach of reducing our emissions which ClimateActionWR will be able to do with an improved mandate will help the region, local municipalities, businesses and community organizations avoid significant and costly damage caused by climate change,
  AND WHEREAS Similar to other Partnership Agreements, working in partnership with ClimateActionWR is a more cost-effective and more flexible approach to ensuring the work needed to achieve our shared targets is done, 

  THEREFORE BE IT RESOLVED THAT
  The regional contribution for ClimateActionWR be increased from $63,037.50 to $126,075.00 with an annualized cost of living increase of 2.5%.

  In Favor (4)	D. McCabe, P. Wolf, C. Huinink, and M. Rodrigues
  Opposed (12)	B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, J. Liggett, D. Craig, C. James, N. Salonen, and J. Gowing

  Defeated (4 to 12)

6.15

Councillor N. Salonen, Re: Waterloo Regional Heritage Foundation Funding

In response to a question from the Committee, Rod Regier, Commissioner, Planning, Development, and Legislative Services, provided further information on the strategic review for the operating budget that impacted the funding for the Waterloo Regional Heritage Foundation.

D. McCabe left the meeting at 2:36 PM. ()

• Moved by N. Salonen
  Seconded by P. Wolf

  Whereas a previous Council directed the Waterloo Regional Heritage Foundation to undertake a strategic planning process that incorporated enhanced equity, diversity, and inclusion opportunities within the groups heritage work; and

  Whereas the Waterloo Regional Heritage Foundation has completed this strategic plan and presented to Regional Council thus fulfilling the direction provided by Council; and

  Whereas the Foundation has, in both the previous budget cycle and again in the current year, formally requested the reinstatement of its annual operating funding; and

  Whereas consistent funding is required to support the Foundation’s mandate;

  Therefore be it resolved that the Region of Waterloo reinstate annual funding for the Waterloo Regional Heritage Foundation in the amount of $100,000, beginning in the 2026 fiscal year; and

  That this amount be established as an ongoing part of the base budget.

  In Favor (13)	B. Vrbanovic, J. Nowak, K. Redman, S. Shantz, S. Foxton, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing
  Opposed (2)	J. Erb, and M. Harris

  Carried (13 to 2)

6.16

Councillor N. Salonen, Re: Fees and Charges By-law - Development Fees

Staff were asked to look at an alternative planning application fee framework.

Amanda Kutler, Associate Director, Development Services, provided further information on the discretionary aspect of development charges and funding, and explained the commenting function the Region provides, and the opportunity to waive fees. R. Regier expanded on the effect the motion would have on the budget.

The Committee amended the motion to read "And that the Fees and Charges By-law include a discretionary waiving mechanism to Development Fees." with unanimous consent.

D. McCabe joined the meeting at 2:37 PM. ()

D. McCabe left the meeting at 3:04 PM. ()

D. McCabe joined the meeting at 3:04 PM. ()

• Moved by N. Salonen
  Seconded by M. Rodrigues

  Whereas the Province of Ontario, through Bill 23, Bill 185, and related housing initiatives, has directed municipalities—particularly upper-tier municipalities—to streamline planning approvals, reduce red tape, and support gentle density of up to four units per lot; 
  Whereas section 69 of the Planning Act and section 391 of the Municipal Act, 2001 require planning fees to be reasonable, proportionate, and tied to the anticipated cost of processing each class of application; 
  Whereas the Region’s Watson & Associates Activity-Based Costing (ABC) review identifies average system-level costs, but also acknowledges that individual applications vary significantly in complexity and staff effort, and therefore do not support uniform blanket fees; 
  Whereas the proposed 2026 planning fee schedule includes several fixed fees that apply equally to minor infill and gentle-density applications as to large, complex developments, despite substantial differences in required Regional review; 
  Whereas several Ontario municipalities—upper- and lower-tier—use tiered fee structures, base-plus-scaling models, or deposit/hourly systems to reflect project size and complexity, demonstrating that more proportional approaches are both feasible and compatible with cost recovery; 

  Therefore be it resolved that: 

  For the purposes of budget, council freeze the planning and development fees at the 2025 levels; and, 
  That Regional staff bring forward, an Alternative Planning Application Fee Framework, building on the Watson ABC review, that includes: 

  1. Tiered fees (minor / standard / major / complex) for OPAs, ZBAs, site plans, subdivisions/condominiums, consents, and related Regional reviews;
  2. Base-plus-scaling models (e.g., per-unit or per-area charges) so that large projects bear proportionately higher fees than small or simple applications;
  3. Deposit plus hourly-rate billing, with standardized time categories, for work where effort varies widely (e.g., recirculation's and technical reviews);
  4. Reduced fees or caps for gentle-density proposals of up to four units, purpose-built rental, and non-profit;
  5. Realistic service standards aligned with regulatory timelines, providing improved predictability in exchange for higher cost recovery.
  6. Exempt fees from applications wherein there are no matters of Regional interest.
  7. Confirm that zoning by-law amendment fees do not apply to S.39 or S.39.1 “Planning Act” applications. 

  And that the Fees and Charges By-law include a discretionary waiving mechanism to Development Fees.

  In Favor (12)	B. Vrbanovic, J. Erb, J. Nowak, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, N. Salonen, M. Rodrigues, and J. Gowing
  Opposed (4)	K. Redman, P. Wolf, C. James, and C. Huinink

  Carried (12 to 4)

6.17

Councillor N. Salonen, Re: Library Services Budget

• Moved by N. Salonen
  Seconded by J. Gowing

  Whereas the Regional library service paid for part of a salary for a SWIRL staff role in past budgets; and 
  Whereas the library committee requested in early 2025 a 3rd party audit to investigate speculated misuse of library funds; and   
  Whereas the 3rd party audit conducted by KPMG, identified that the total amount of $92,278.76 allocated to the SWIRL role over two budgets was not expended on library programming or related services; and 
  Whereas it is appropriate financial practice to reconcile internal allocations to reflect actual service delivery; 

  Therefore be it resolved that: 

  1. As part of the 2026 Budget, an internal transfer be authorized from the tax stabilization reserve to reimburse the Library Services budget in the amount of $92,278.76 to reflect the library funds that were incorrectly put towards SWIRL programming; and
  2. That 50% of the funds be put into the library reserve funding and 50% towards the Regional Library budget to reduce the levy increase for library for 2026; and
  3. That the KPMG report referenced in relation to the SWIRL role be provided to all of Regional Council, as it was previously shared with the Library Committee, but should be reported to the Board as well, to ensure consistent access to information for decision-making. 

  In Favor (15)	B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing
  Opposed (1)	M. Harris

  Carried (15 to 1)

6.18

Councillor S. Shantz, Re: Roundabout Options

Staff were asked to report back on this motion by May of 2026.

• Moved by S. Shantz
  Seconded by S. Foxton

  Whereas, Arthur St. remains a major transportation corridor, creating traffic back ups at both Listowel and Sawmill roads at certain times of day.

  Be it resolved that Regional staff review ASAP the traffic signals at Listowel Road and implement changes by March 2026.

  And further that Regional staff investigate the possibility of lengthening the entrance and exit lanes to the roundabout both northbound and southbound to relieve congestion, reporting back on options by May 2026.

  In Favor (16)

  B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

  Carried (16 to 0)

6.19

Councillor S. Shantz, Re: Arther Street in Elmira Reconstruction

D. Spooner indicated a report is expected in March 2026 regarding this item, and indicated staff would need to confirm a few items before being able to proceed.

• Moved by S. Shantz
  Seconded by J. Gowing

  Whereas Arthur St. Downtown configuration is somewhat dependent on the volume of truck traffic.

  And whereas residents have received injuries simply crossing Arthur St.

  And whereas residents are comfortable cycling on Elmira side streets and trail systems.

  Therefore be it resolved that a simple Arthur St. reconstruction begin in 2026 to be completed in 2027 as recently promised, without the need for cycling lanes.

  In Favor (14)	B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, and J. Gowing
  Opposed (2)	M. Harris, and M. Rodrigues

  Carried (14 to 2)

6.20

Councillor S. Shantz, Re: Elmira Bypass

The Committee amended the motion to include "to be refined following Regional Council's adoption of the Environmental Assessment in 2026." with unanimous consent.

• Moved by S. Shantz
  Seconded by S. Foxton

  Whereas the Elmira downtown redevelopment has been on hold for over 10 years awaiting a bypass study.

  And whereas the residents of Elmira attended two public meetings, one for the completion of Arthur Street downtown and one for a bypass and traffic flow between Elmira and Waterloo, engaging passionately with Regional Staff on their desires.

  And whereas the promised completion date of the study has been delayed once again.

  And whereas Woolwich Township staff have been working with Regional staff and looking for more cost effective options for a truck route.

  THEREFORE BE IT RESOLVED that an Elmira Bypass be included as a placeholder in the Ten Year Capital Forecast for the year 2030 as an unfunded project, to be refined following Regional Council's adoption of the Environmental Assessment in 2026.

  In Favor (16)

  B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

  Carried (16 to 0)

6.21

Councillor Vrbanovic, Re: Adjustments to Reserve Funds

R. Regier spoke to the deficit in the museum general fund.

• Moved by K. Redman
  Seconded by C. Huinink

  That the motion be amended to strike out:

  4. Museum General Tax Supp Cap Reserve    Transfer $500,000        Leave $4,657,000

  And

  That the motion be amended to read:

  That the following one-time adjustments be made to transfer the following $1,233,000 reserve funds to the Tax Stabilization Reserve Fund, to be then used to reduce the tax rate by a further $500,000 minimum in 2026.

  In Favor (11)	J. Erb, J. Nowak, K. Redman, S. Shantz, S. Foxton, J. Liggett, D. Craig, P. Wolf, C. James, C. Huinink, and M. Rodrigues
  Opposed (5)	B. Vrbanovic, M. Harris, D. McCabe, N. Salonen, and J. Gowing

  Carried (11 to 5)
• Moved by C. James
  Seconded by P. Wolf

  Amendment

  That the motion be amended to strike out:

  1. Strategic Plan Reserve                Transfer $200,000        Leave $377,306

  And that the motion be amended to read:

  3.  Insurance Reserve Fund            Transfer $500,000        Leave $6,168,253

  In Favor (11)	B. Vrbanovic, K. Redman, S. Shantz, S. Foxton, J. Liggett, D. Craig, P. Wolf, C. James, C. Huinink, M. Rodrigues, and J. Gowing
  Opposed (5)	J. Erb, J. Nowak, M. Harris, D. McCabe, and N. Salonen

  Carried (11 to 5)
• Moved by B. Vrbanovic
  Seconded by N. Salonen

  That the following one-time adjustments be made to transfer the following $1,233,000 reserve funds to the Tax Stabilization Reserve Fund, to be then used to reduce the tax rate by a further $500,000 minimum in 2026.

  1. Strategic Plan Reserve                Transfer $200,000        Leave $377,306
  2. General Tax Supported Capital Reserve    Transfer $400,000        Leave $7,028,845
  3. Insurance Reserve Fund            Transfer $500,000        Leave $6,168,253
  4. Museum General Tax Supp Cap Reserve    Transfer $500,000        Leave $4,657,000
  5. Airport Capital Reserve            Transfer $333,000        Leave $9,000,000

  In Favor (14)	B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, M. Rodrigues, and J. Gowing
  Opposed (2)	D. McCabe, and C. Huinink

  Carried (14 to 2)

6.22

Councillor Vrbanovic, Re: Capital Budget Deferral - Sportsworld Drive

In reply to a question from the Committee, D. Spooner expanded on the way this motion may affect the work needed for ION Stage 2.

S. Shantz left the meeting at 4:51 PM. ()

• Moved by B. Vrbanovic
  Seconded by M. Rodrigues

  That staff further adjust the 2026 rate based capital budget by a total of $4,741,000 and that staff be directed to adjust the 10 year capital budget by the equivalent amount per year to ensure this is a sustainable adjustment beyond 2026. For 2026, the further recommended adjustment is as follows:

  Reduce the contributions to reserve fund by $4,741,000 in 2026 for a deferral of Road Improvements – Sportsworld Drive (King to Sportsworld Cres)

  And that the levy be reduced by a corresponding amount

  In Favor (5)	B. Vrbanovic, J. Liggett, D. Craig, N. Salonen, and J. Gowing
  Opposed (10)	J. Erb, J. Nowak, K. Redman, M. Harris, S. Foxton, D. McCabe, P. Wolf, C. James, C. Huinink, and M. Rodrigues

  Defeated (5 to 10)

6.23

Councillor Vrbanovic, Re: Capital Budget Deferrals

Replying to a question from the Committee, R. Regier provided information on the facility plans for Schneider House, elaborating on the impact this motion may have on that work and the potential for revenue generation.

The Committee amended the motion to remove the wording "rate-based" with unanimous consent.

Staff provided a breakdown of the individual items and how they may be affected specifically with passage of this motion.

• Moved by B. Vrbanovic
  Seconded by N. Salonen

  That staff adjust the 2026 rate based capital budget by a total of $4,800,000 and that the 10-year capital budget be adjusted by the equivalent amount per year to ensure this is a sustainable adjustment beyond 2026. For 2026, the further recommended adjustment is as follows - reduce the contributions to reserve fund by $4,800,000 in 2026.

  1. Housing Studies/ Pooled Assets reduced by $500,000
  2. GRT Bus Station Area Improvements Transit Capital Reserve reduced by $250,000
  3. GRT Miscellaneous Property Acquisitions reduced by $500,000
  4. GRT Passenger Info Displays reduced by $200,000
  5. GRT Conestoga College Transit Terminal reduced by $500,000
  6. FACILITIES – Core Space Optimization – Phase 3 reduced by $500,000
  7. FACILITIES – 150 Frederick Building Renewal reduced by $500,000
  8. FACILITIES – 99 Regina reduced by $250,000
  9. AIRPORT CAPITAL RESERVE reduced by $200,000
  10. ADMIN – DOCS MODERNIZATION reduced by $250,000
  11. MUSEUM DEVELOPMENT reduced by $850,000 $750,000
  12. INFORMATION SERVICES – TELEPHONE SYSTEM UPGRADE reduced by $400,000

  And reduce the levy by a corresponding amount.

  In Favor (6)	B. Vrbanovic, M. Harris, D. Craig, P. Wolf, N. Salonen, and J. Gowing
  Opposed (9)	J. Erb, J. Nowak, K. Redman, S. Foxton, D. McCabe, J. Liggett, C. James, C. Huinink, and M. Rodrigues

  Defeated (6 to 9)

6.24

Councillor N. Salonen, Re: Regional Councillor Conference Budget

The Committee amended the motion to strike out the first clause with unanimous consent. 

Staff were given direction to explore the option for $14,000 over a Council term for Council conferences.

• Moved by N. Salonen
  Seconded by S. Foxton

  Whereas the Region of Waterloo currently provides an uncapped conference and professional development budget for Members of Council, permitting reimbursement for up to three (3) conferences per Councillor per year; and

  Whereas a review of historical expenditures from 2018–2025 shows that the average cost of the most expensive annual conference attended by Councillors is $3,072, with costs in recent years trending closer to $3,500; and

  Whereas fiscal responsibility, prudent budgeting, and alignment with resident expectations require Council to demonstrate leadership in containing discretionary spending; and

  Whereas ensuring access to at least one high-quality learning or conference opportunity per year continues to support Council’s effectiveness, professional growth, and informed decision-making; and

  Whereas the Regional Chair, as Head of Council and representative for the Region of Waterloo, is required to attend multiple provincial and national conferences annually as part of intergovernmental responsibilities and regional advocacy efforts;

  THEREFORE BE IT RESOLVED THAT:

  1. The Councillor conference and professional development allocation be amended to permit coverage for up to one (1) conference per Councillor per calendar year; and
  2. A maximum annual reimbursement limit of $3,500 per Councillor be established for conferences and professional development expenses, inclusive of registration, travel, accommodation, and related eligible costs; and
  3. The Regional Chair’s current allocation permitting up to three (3) conferences per year remain unchanged, recognizing the Chair’s expanded responsibilities and required participation in intergovernmental forums; and
  4. Staff be directed to bring back, no later than the March 2026 Committee cycle, a proposed policy update to reflect these budget decisions, including recommended wording to incorporate professional development into the policy and clarify how Double Direct elected officials may access conference and professional development funding while attending in the capacity of the office to which they were elected. This policy update shall be prepared following the passage of the 2026 Budget, with no impact on the budget decision itself.
• Moved by M. Rodrigues
  Seconded by J. Gowing

  Whereas the Region of Waterloo currently provides an uncapped conference and professional development budget for Members of Council, permitting reimbursement for up to three (3) conferences per Councillor per year; and

  Whereas a review of historical expenditures from 2018–2025 shows that the average cost of the most expensive annual conference attended by Councillors is $3,072, with costs in recent years trending closer to $3,500; and

  Whereas fiscal responsibility, prudent budgeting, and alignment with resident expectations require Council to demonstrate leadership in containing discretionary spending; and

  Whereas ensuring access to at least one high-quality learning or conference opportunity per year continues to support Council’s effectiveness, professional growth, and informed decision-making; and

  Whereas the Regional Chair, as Head of Council and representative for the Region of Waterloo, is required to attend multiple provincial and national conferences annually as part of intergovernmental responsibilities and regional advocacy efforts;

  THEREFORE BE IT RESOLVED THAT:

  1. The Councillor conference and professional development allocation be amended to permit coverage for up to one (1) conference per Councillor per calendar year; and
  2. A maximum annual reimbursement limit of $3,500 per Councillor be established for conferences and professional development expenses, inclusive of registration, travel, accommodation, and related eligible costs; and
  3. The Regional Chair’s current allocation permitting up to three (3) conferences per year remain unchanged, recognizing the Chair’s expanded responsibilities and required participation in intergovernmental forums; and
  4. Staff be directed to bring back, no later than the March 2026 Committee cycle, a proposed policy update to reflect these budget decisions, including recommended wording to incorporate professional development into the policy and clarify how Double Direct elected officials may access conference and professional development funding while attending in the capacity of the office to which they were elected. This policy update shall be prepared following the passage of the 2026 Budget, with no impact on the budget decision itself.

  In Favor (15)

  B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

  Carried (15 to 0)

6.25

Councillor Vrbanovic, Training Expenses

• Moved by B. Vrbanovic
  Seconded by D. Craig

  That the training expenses expense be capped at a total of 3,169,000, reducing the overall proposed increase to the tax rate by $100,000

  In Favor (10)	B. Vrbanovic, J. Erb, J. Nowak, M. Harris, S. Foxton, J. Liggett, D. Craig, N. Salonen, M. Rodrigues, and J. Gowing
  Opposed (5)	K. Redman, D. McCabe, P. Wolf, C. James, and C. Huinink

  Carried (10 to 5)

6.26

Councillor Vrbanovic, Reduce Facility Occupancy Expense

• Moved by B. Vrbanovic
  Seconded by D. Craig

  That the facility occupancy expense increase be capped at 5% in 2026, reducing the overall proposed increase to the tax rate by $305,000.

  In Favor (7)	B. Vrbanovic, M. Harris, J. Liggett, D. Craig, C. James, N. Salonen, and J. Gowing
  Opposed (8)	J. Erb, J. Nowak, K. Redman, S. Foxton, D. McCabe, P. Wolf, C. Huinink, and M. Rodrigues

  Defeated (7 to 8)

6.27

Councillor Vrbanovic, Reduce Facilities Maintenance Expense

• Moved by B. Vrbanovic
  Seconded by D. Craig

  That the facilities maintenance expense be capped at 15% in 2026, reducing the overall proposed increase to the tax rate by $580,000.

  In Favor (5)	B. Vrbanovic, J. Liggett, D. Craig, N. Salonen, and J. Gowing
  Opposed (10)	J. Erb, J. Nowak, K. Redman, M. Harris, S. Foxton, D. McCabe, P. Wolf, C. James, C. Huinink, and M. Rodrigues

  Defeated (5 to 10)

6.28

Councillor Vrbanovic, Professional Fees & Services Expense

J. Gowing left the meeting at 6:21 PM. ()

• Moved by B. Vrbanovic
  Seconded by N. Salonen

  That the professional fees & services expense be capped at 13% in 2026, reducing the overall proposed increase to the tax rate by $825,000.

  In Favor (5)	B. Vrbanovic, M. Harris, J. Liggett, D. Craig, and N. Salonen
  Opposed (9)	J. Erb, J. Nowak, K. Redman, S. Foxton, D. McCabe, P. Wolf, C. James, C. Huinink, and M. Rodrigues

  Defeated (5 to 9)

6.29

Councillor Vrbanovic, Re: Implement a Gapping Policy permanently in Budget 2026

The motion was withdrawn.

J. Gowing joined the meeting at 6:22 PM. ()

• That staff budget $3,544,248 million for gapping in 2026 across all taxpayer funded areas of the budget and reduce the draft tax increase by the equivalent amount by gapping all positions except GRT and EMS positions a minimum of 8 weeks per year.  Any additional savings achieved through gapping be transferred to the Tax Stabilization Account at the end of the year.

6.30

Councillor N. Salonen, Re: Waterloo Region Health Network Special Levy

• Moved by N. Salonen
  Seconded by S. Foxton

  Whereas the Province of Ontario requires municipalities to contribute a local share toward major hospital capital projects, and the forthcoming Waterloo Region Health Network (WRHN) hospital project is anticipated to require one of the largest municipal contributions in the Region’s history; 
  Whereas early estimates indicate that the Region’s required local share will be in the multiple hundreds of millions, and this magnitude of investment will require long-term, disciplined financial planning; 
  Whereas the Region of Waterloo must balance many competing and necessary capital priorities, and failing to begin reserving funds now would require significant future tax impacts or the deferral of other essential regional projects; 
  Whereas establishing a dedicated, interest-bearing reserve fund enables the Region to gradually and responsibly accumulate contributions over multiple budget cycles, mitigating the need for sudden or unsustainable fiscal adjustments once the provincial approval process is finalized; 

  Therefore be it resolved that: 

  1. Council establish a Special Hospital Local Share Levy equivalent to 0.5% of the annual tax-supported budget, beginning in the 2026 fiscal year.
  2. All revenues collected through this Special Levy be directed to a newly created “Special Hospital Local Share Reserve Fund,” to be invested in accordance with the Region’s investment policy to allow funds to grow over time.
  3. The Special Hospital Local Share Reserve Fund be used exclusively for the municipal local share contribution required for the future WRHN hospital project and subsequently agreed upon Cambridge Hospital projects.
  4. Staff be directed to report annually during the budget process on the balance, growth, and projected trajectory of the Special Hospital Local Share Reserve Fund to ensure transparency and enable long-term planning.
  5. That staff bring back before budget 2027 the local share amount confirmed by the Province to Council, or continued suggestion for 2027 levy amount. 
• Moved by K. Redman
  Seconded by C. Huinink

  That the Regional Municipality of Waterloo defer the motion discussed under item 6.30 to Administration and Finance Committee May 5, 2026.

  In Favor (12)	J. Erb, J. Nowak, K. Redman, M. Harris, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, C. Huinink, M. Rodrigues, and J. Gowing
  Opposed (3)	B. Vrbanovic, S. Foxton, and N. Salonen

  Carried (12 to 3)

6.32

Councillor B. Vrbanovic, Police Budget

Dealt with under item 8.

• Whereas the 2026 Waterloo Region Police Service proposed operating budget reflects the increased operational policing needs expressed by our growing community;

  And whereas the Waterloo Region Police Service (WRPS), under contract at the present time with the Region of Waterloo as the PSAP for emergency services within Waterloo region has identified the need for a new, modern communications centre to serve our community and their contractual partners;

  And whereas the WRPS has expressed an ambition to build a shared services centre that goes beyond their mandate as a PSAP and as a police service;

  And whereas as of this date no potential partners have come forward with a signed agreement to be part of an over-sized new facility, and it is highly unlikely that all three emergency services would engage in this partnership in any foreseeable future;

  Be It Resolved:

  1. That Region of Waterloo Council not approve the 2026 Waterloo Regional Police Service Capital Budget as presented;
  2. And further that Region of Waterloo staff send the proposed budget to the WRPS and be directed to work with the Waterloo Region Police Service to bring back a capital budget for consideration that reduces the overall capital ask by WRPS to something that is both more affordable and considers overall debt load by Region of Waterloo taxpayers when considering other critical investments and needed debt for the region and area municipalities including for affordable housing, water system improvements, local share of the new hospital, transit expansion, infrastructure renewal and more;
  3. And further that the Region of Waterloo Council approve the proposed 2026 WRPS Operating budget, recognizing that the operating budget begins to address key community public safety needs being called for by our growing community. 

5.

COR-CFN-25-027, Final 2026 Plan, 2026 Operating Budget and 2026-2035 Capital Program

Acting Chief Administrative Officer, Mathieu Goetzke, provided an introduction to the presentation. A copy of the presentation is attached to the agenda. Wayne Steffler, Commissioner, Corporate Services/Chief Financial Officer, provided background on the current status of the budget, and proposed staff recommendations.

In reply to a question from the Committee, Nicole Neil, Director, Corporate Finance, provided further information on the last few years' tax increases on the Waterloo Regional Police Services budget.

• Moved by K. Redman
  Seconded by C. James

  That the previous question be called.

  In Favor (7)	J. Erb, J. Nowak, K. Redman, M. Harris, S. Foxton, P. Wolf, and C. James
  Opposed (8)	B. Vrbanovic, D. McCabe, J. Liggett, D. Craig, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

  Defeated (7 to 8)
• Moved by C. James
  Seconded by P. Wolf

  That the Region of Waterloo take the following action with respect to the 2026 operating budget and 2026-2035 capital program as set out in COR-CFN-25-027 dated December 16, 2025:

  1. Increase 2026 operating budget ridesharing fee revenues by $335,000 as a result of higher estimated trips;

  In Favor (15)

  B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

  Carried (15 to 0)
• Moved by B. Vrbanovic
  Seconded by N. Salonen

  WITHDREW _ Amendment

  Strike:

  b. Amend the 2026 operating budget to include a contribution to the Tax Stabilization Reserve in the amount of $2,460,000;
• Moved by B. Vrbanovic
  Seconded by N. Salonen

  That the Region of Waterloo take the following action with respect to the 2026 operating budget and 2026-2035 capital program as set out in COR-CFN-25-027 dated December 16, 2025:

  b. Amend the 2026 operating budget to include a contribution to the Tax Stabilization Reserve in the amount of $2,460,000;

  In Favor (6)	K. Redman, M. Harris, S. Foxton, D. McCabe, J. Liggett, and M. Rodrigues
  Opposed (9)	B. Vrbanovic, J. Erb, J. Nowak, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, and J. Gowing

  Defeated (6 to 9)
• Moved by B. Vrbanovic
  Seconded by N. Salonen

  That the Region of Waterloo take the following action with respect to the 2026 operating budget and 2026-2035 capital program as set out in COR-CFN-25-027 dated December 16, 2025:

  c. Adjust the 2026 operating budget for Children’s Services to reflect increased Provincial funding and associated expenditures by $15,812,565 (no levy impact); and

   

  In Favor (15)

  B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

  Carried (15 to 0)
• Moved by B. Vrbanovic
  Seconded by N. Salonen

  That the Region of Waterloo take the following action with respect to the 2026 operating budget and 2026-2035 capital program as set out in COR-CFN-25-027 dated December 16, 2025:

  d. Amend the 2026 Capital Budget by increasing Paramedic Services expenditures and Ministry funding by $520,000 for the purchase of vehicles associated with Community Paramedicine program delivery.

   

  In Favor (15)

  B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

  Carried (15 to 0)

7.

Library Budget Consideration

Approve the 2026 RWL Operating Budget with a net expenditure of $3,808,307 and a net property tax levy of $3,313,844, as amended by Budget Committee on December 16, 2025.

• Moved by S. Foxton
  Seconded by J. Gowing

  *Amended

  That the Regional Municipality of Waterloo take the following action with respect to the 2026 Region of Waterloo Libraries (RWL) Budget:​

  1. Approve the 2026 RWL Operating Budget with a net expenditure of $3,808,307 and a net property tax levy of $3,313,844, as amended by Budget Committee on December 16, 2025.
  2. Approve the 2026 RWL Library Capital Budget and 2027-2035 Capital Forecast as summarized in Appendix C of Report COR-CFN-25-016, dated October 14, 2025, subject to final adjustments for 2025 carry-forwards.

  In Favor (15)

  B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

  Carried (15 to 0)

9.

COR-CFN-25-026, User Fees and Charges By-law

• Moved by M. Rodrigues
  Seconded by C. James

  That the Regional Municipality of Waterloo repeal By-Law 24-052, (A By-law to Establish Fees and Charges for the Regional Municipality of Waterloo and repeal By-law 23-062, as Amended) and pass a new Fees and Charges Bylaw including the new and adjusted fees and charges in the 2026 Budget as set out in report COR-CFN-25-026 dated December 16, 2025 and as amended by Budget Committee on December 16, 2025.

  In Favor (15)

  B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

  Carried (15 to 0)

10.

COR-CFN-25-025, Municipal Budget Regulation

• Moved by J. Gowing
  Seconded by J. Liggett

  That the Regional Municipality of Waterloo adopt report COR-CFN-25-025 dated December 16, 2025 titled “Municipal Budget Regulation” as required by Ontario Regulation 284/09.

  In Favor (15)

  B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

  Carried (15 to 0)

11.

Final Passing of the Main Budget Motion

• Moved by P. Wolf
  Seconded by C. James

  That the Regional Municipality of Waterloo take the following action with respect to the 2026 Plan and Budget, as amended:​
  ​

  1. Approve the 2026 Plan as set out Appendix A of report COR-CFN-25-027 dated December 16, 2025;​
     ​
  2. Approve the 2026 Operating Budget as summarized in Appendix C of report COR-CFN-25-027 dated December 16, 2025 and as amended by Budget Committee on December 16, 2025, with a net expenditure of $1,801,533,210 and a property tax levy of $887,328,641 in 2026;​
     ​
  3. Approve the 2026 Capital Budget and 2027-2035 Capital Forecast as summarized in Appendix C of report COR-CFN-25-027 dated December 16, 2025, and as amended by Budget Committee on December 16, 2025 and subject to final adjustments for 2025 project carry-forwards.

  In Favor (11)	J. Erb, J. Nowak, K. Redman, M. Harris, S. Foxton, D. McCabe, P. Wolf, C. James, C. Huinink, M. Rodrigues, and J. Gowing
  Opposed (4)	B. Vrbanovic, J. Liggett, D. Craig, and N. Salonen

  Carried (11 to 4)

12.

Correspondence

12.1

Andrew Galster, CNIB Ontario

Received for information.

12.2

Waterloo Regional Police Service

Received for information.

12.3

Tyler McConnell, Kitchener

Received for information.

12.4

Correspondence - Frank Voisin, President, Voisin Capital Inc.

Received for information.

13.

Adjourn

• Moved by S. Foxton
  Seconded by J. Nowak

  That the meeting adjourn at 7:37 p.m.

  In Favor (15)

  B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, M. Rodrigues, and J. Gowing

  Carried (15 to 0)