Regional Municipality of Waterloo
Council
Addendum Agenda

Meeting #:

Date:

Wednesday, June 19, 2024

Regular Session:

7:00 P.m. - 8:00 P.m.

Location:

Council Chambers

Should you require an alternative format please contact the Regional Clerk at Tel.: [phone], TTY: 519-575-4605, or

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1.

Call to Order

2.

Land Acknowledgement

3.

Motion to Reconvene into Open Session

• Recommended Motion:

  That Council reconvene into Open Session.

4.

Declarations of Pecuniary Interest under the “Municipal Conflict of Interest Act”

5.

Presentations

5.1

Waterloo Regional Police Services - Mid-Year Presentation to the Regional Municipality of Waterloo Council

6.

Petitions

7.

Delegations

7.1

Susanna Compton, Waterloo

Re: Land Assembly in Wilmot Township from a Waterloo resident's perspective

7.2

Kenn Norman and Jonathan Walford, Fashion History Museum

Re: Funding the Fashion History Museum

7.3

Katherine Wombell, Kitchener

Re: Demand for Action to Address Housing Insecurity and Community Safety in Waterloo Region

7.4

Don Lacasse, Kitchener

Re: The state of the community currently

7.5

Jacara Droog, Kitchener

Re: Questions for Council from the Community

7.6

David Galbraith, Kitchener

Re: Agenda Item 12.3 (Supporting Kitchener’s Innovative Planning Policy Framework through the Approval of Official Plan Amendments) 

7.7

Ryan Tennant, Kitchener

Re: Request for Waterloo Region Public Health Unit to cover wastewater surveillance costs after Ontario ends the program and advocate to the provincial and federal governments to continue funding our regional program. 

7.8

Shane Mulligan, Kitchener

Re: Wastewater testing and reporting (COVID, flu, RSV)

8.

Minutes of Previous Meetings

• Recommended Motion:

  That the following minutes be approved.

8.1

Closed Council - May 22, 2024

8.2

Council - May 22, 2024

8.3

Library Committee - June 4, 2024

8.4

Special Council - June 4, 2024

8.5

Closed Special Council - June 4, 2024

8.6

Closed Committee - June 4, 2024

8.7

Administration and Finance Committee - June 4, 2024

8.8

Planning and Working Committee - June 4, 2024

9.

Communications

9.1

Council Information Package - June 12, 2024 (Distributed to Councillors Electronically) 

9.2

Correspondence - Catherine Muss

10.

Motion to Go Into Committee of the Whole to Consider Reports

• Recommended Motion:

  That Council go into Committee of the Whole to consider reports.

11.

Reports

11.1

Finance Reports

• Recommended Motion:

  That the Finance Reports items be received for information and approved.

11.1.1

COR-TRY-24-023, Expansion to Miovision Technologies Miovision One Advanced Transportation Management System

• Recommended Motion:

  That the Regional Municipality of Waterloo accept the negotiated acquisition of Miovision Technologies Inc. for the Expansion of the TrafficLink Advanced Transportation Management System in the amount of $4,005,223.20 plus all applicable taxes as set out in report COR-TRY-24-025 dated June 19, 2024. 

  That the Regional Municipality of Waterloo amend the 2024-2033 Transportation Capital Program by advancing $1,064,000 in Project #07619 Advanced Transportation Management System from 2025 to 2024 funded from the Transportation Capital Reserve as set out in Appendix A.

11.1.2

COR-TRY-24-024, Increase to T2023-158 WRH - Asphalt and Concrete Replacement (Under PQ2023-05)

• Recommended Motion:

  That the Regional Municipality of Waterloo increase the contract with KW Cornerstone Inc. for the T2023-158 WRH - Asphalt and Concrete Replacement (Under PQ2023-05) in the amount of $362,681.50 for a total cost of $1,889,492.50 plus all applicable taxes as set out in report COR-TRY-24-024 dated June 19, 2024.

11.1.3

COR-TRY-24-025, Increase to C2019-17 - Scheifele Bridge Super Structure Replacement, Township of Woolwich

• Recommended Motion:

  That the Regional Municipality of Waterloo increase the consulting services agreement with Stantec Consulting Ltd. for C2019-17 - Scheifele Bridge Super Structure Replacement, Township of Woolwich by $780,600.00 for a total cost of $1,552,796.00, plus all applicable taxes, with construction administration and inspection to be paid on a time basis, as set out in report COR-TRY-24-026 dated June 19, 2024.

11.1.4

COR-TRY-24-026, T2024-152 Fischer-Hallman/Bearinger Road (Regional Road No. 58) Improvements from Columbia Street West to Westmount Road North in the City of Waterloo, Ontario

• Recommended Motion:

  That the Regional Municipality of Waterloo accept the tender of Sierra Infrastructure for T2024-152 Fischer-Hallman / Bearinger Road (Regional Road No. 58) Improvements from Columbia Street West to Westmount Road North in the City of Waterloo, Ontario in the amount of $11,575,000.00 plus all applicable taxes as set out in report COR-TRY-24-027 dated June 19, 2024.

11.1.5

COR-TRY-24-027, Increase to C2017-29 - Design Services for Lancaster Street Reconstruction

• Recommended Motion:

  That the Regional Municipality of Waterloo increase the consulting services agreement with WalterFedy for C2017-29 - Design Services for Lancaster Street Reconstruction (Victoria Street to Bridgeport Road) in the amount of $425,488.16 for a total cost of $962,160.90 plus all applicable taxes as set out in report COR-TRY-24-028 dated June 19, 2024.

11.2

Committee Reports

11.2.1

Library Summary - June 4, 2024

• Recommended Motion:

  That the following recommendation from the Library Committee be approved:

  1. That the Regional Municipality of Waterloo Library Committee endorse the Memorandum of Understanding - Maintenance of Library Facilities (Appendix A), as outlined in report PDL-CUL-24-002, dated April 30, 2024, as amended.
     
     

11.2.2

Planning and Works Summary - June 4, 2024

• Recommended Motion:
  1. That the Regional Municipality of Waterloo enter into the revised Municipal Responsibility Agreement with Floradale Parkview Non-Profit Manors Inc. (Owner) related to a proposal to upgrade an existing privately operated sewage treatment system as outlined in report EES-WAS-24-002, dated June 4, 2024, to the satisfaction of the Regional Solicitor.
  2. That the Regional Municipality of Waterloo take the following action regarding the daylight triangles located at the intersection of Menno Street (Township Road 80) and Fountain Street North (Regional Road 17):
     1. Amend the Road Consolidation By-law 01-059 (Regional Road System) to, effective upon passing of the by-law, transfer the daylight triangles forming part of Fountain Street North (Regional Road 17) described as Part Lot 109 GCT, Geographic Township of Waterloo, Township of Woolwich designated as Part 2 on 58R-21819, being part of PIN 22254-0093 and Part 3 on 58R-21819, being part of PIN 22251-0233, from the Region to the Corporation of the Township of Woolwich;
     2. That the Regional Solicitor be directed to cause notice of such by-law to be registered on title to the lands that are the subject of the by-law as outlined in Report TSD-TRP-24-007 dated June 4th,2024; and
     3. Authorize the Commissioner, Planning Development and Legislative Services to execute an indemnification agreement with the Corporation of the Township of Woolwich in respect of the transfer of jurisdiction over the daylight triangles on terms and conditions satisfactory to the Regional Solicitor.
  3. That the Regional Municipality of Waterloo approve the Scoped Master Drainage Report for the Randall and Breslau Drains (May 2024) and Technical Appendix (October 2024) as outlined in report PDL-CPL-24-012 dated June 4, 2024 in accordance with Regional Official Plan policy 7.F.6 to the extent that it addresses matters of Regional interest.
  4. That the Regional Municipality of Waterloo:
     1. Approve the refined recommended design alternative for Victoria Street Improvements, Lawrence Avenue to Fischer-Hallman Road in the City of Kitchener, as outlined in Report EES-DCS-24-003, dated June 4, 2024; and
     2. Approve an extension to the consulting services agreement with Associated Engineering Ltd. to complete the final design and tender documents in the amount of $245,320 plus HST for a total value of $1,104,600 plus HST.
  5. That the Regional Municipality of Waterloo amend Schedule “A” of By-law 22-018 (Delegation By-law) to add the following new Section 115.1:
     

     Column 1 (Document or Delegated Matter)

     Agreements or other documentation to provide for the construction and installation of public or private infrastructure, connections, utilities, roadway and access improvements on Regional Roads or Regional lands by area municipalities and/or third parties to facilitate development of adjacent lands, at the cost of the area municipality and/or third party, subject to cost-sharing between the parties as appropriate, provided that:
     such agreements provide for the payment of the applicable fees prescribed by the then current Regional Fees & Charges By-law

     Column 2 (Signing Officer)

     Commissioner, Transportation Services; or Commissioner, Engineering & Environmental Services whichever Commissioner’s department the work relates

     (b) That the Regional Municipality of Waterloo amend Consolidated Schedule E: Transportation Services of By-law 23-062: A By-law to Establish Fees and Charges for the Regional Municipality of Waterloo and repeal By-law 23-009, as Amended to add the following new column:

     Description: A Developer fee for Agreements to provide for the construction and installation of public or private infrastructure, connections, utilities, roadway and access improvements on Regional Roads or Regional lands by area municipalities and/or third parties.
     Fee: $5,000.00
     Applicable Taxes (+HST, Inclusive of HST, Exempt): + HST
     As outlined in report EES-DCS-24-005, dated June 4, 2024.

  6. That the Regional Municipality of Waterloo approve the following guiding principles for the Long-Term Waste Management Strategy (LTWMS) review and update:

  1. 1. explore new and additional opportunities to reduce waste;
     2. collaborate with community and Region partners to achieve climate and energy consumption reduction targets; and
     3. align waste management services with the principles of a circular economy.

  as outlined in report EES-WMS-24-002, dated June 4, 2024.

11.2.3

Administration and Finance Summary - June 4, 2024

• Recommended Motion:
  1. That the Regional Municipality of Waterloo adopts the staff recommended funding allocations totalling $68,400 as set out in Appendix A - Economic Development – Entrepreneurial Initiative grant program funds in report PDL-ECD-24-001, dated June 4, 2024.
  2. That the Regional Municipality of Waterloo approve funding allocations totalling up to $90,000 from the Community Environmental Fund to support 16 stewardship and sustainability projects as described in Report PDL-CPL-24-011, dated June 4, 2024.
  3. WHEREAS the projection for services that should be delivered by higher levels of government is now $216-million, up from $188-million in 2024;
     WHEREAS the Region of Waterloo has formally requested that the Province of Ontario commit to a new municipal fiscal funding framework for the Region of Waterloo in order to maintain sustainable service delivery and sound infrastructure within Waterloo Region;
     THEREFORE BE IT RESOLVED: 
     Regional Council direct staff to return with a budget that has less than an 8 per-cent tax rate increase, prioritizing potential funding reductions in areas that should be funded by higher levels of government;
     Regional Council direct staff to compile a comprehensive review of funding provided by the Region to external organizations and conduct analysis on whether it matches a strategic priority area within the Region of Waterloo's Strategic Plan, Growing With Care;
     Regional Council direct staff to conduct a priority ranking of funding provided by the Region to external parties under each of the Region of Waterloo’s Strategic Plan, Growing With Care pillars; Homes for All, Climate Aligned Growth, Equitable Services and Opportunities, and a Resilient and Future Ready Organization;
     That staff provide a review of all services currently baked into the base budget and provide information on what is legislatively mandated for the region to provide; 
     That staff also report back on areas of overlap between regional and area municipalities services; and
     Further, that Staff conduct a comprehensive review of the Region’s administrative expenses, and what could be done differently operationally.
  4. That the Regional Municipality of Waterloo direct staff, in 2025, to secure the services of an independent external compensation consultant to conduct a review of the remuneration, benefits, and staff support provided to Regional Council.
     And that $50,000 be included in the 2025 budget for the purposes of securing the services of an independent external compensation consultant to conduct the review.
     And that the consultant’s review includes opportunities for the public to provide input.
     And that a public meeting of Council be scheduled to allow the public to comment on the consultant’s report prior to Council considering the recommendations from the consultant as outlined in report PDL-CAS-24-002, dated June 4, 2024.

11.2.4

Community and Health Services Summary - June 4, 2024

Community and Health Services Summary will be available at June 19th Council.

11.2.5

Closed Committee Summary - June 4, 2024

Closed Committee Summary will be available at June 19th Council.

11.2.6

Closed Council Summary - June 4, 2024

Closed Council Summary will be available at the June 19, 2024 Council.

11.3

Regional Clerk

11.3.1

PDL-CAS-24-003, 2024 Waterloo Regional Heritage Foundation Appointments

• Recommended Motion:

  That the Regional Municipality of Waterloo ratify the following appointments to the Waterloo Regional Heritage Foundation in accordance with report PDL-CAS-24-003, dated June 19, 2024:

  1. David Emberly for a term ending June 2025;
  2. Thirstan Falconer for a term ending June 2027; and
  3. Naema Baskanderi for a term ending June 2027.

11.3.2

PDL-CAS-24-004, 2025 Schedule of Council/Committee Meetings

• Recommended Motion:

  That the Regional Municipality of Waterloo adopt the 2025 Council and Committee Meeting Calendar attached to Report PDL-CAS-24-004 as Appendix “A” dated June 19, 2024.

11.4

Board of Health

11.4.1

Board of Health Update

12.

Other Matters Under Committee Of The Whole

12.1

PDL-CUL-24-008, Major Arts and Culture Organizations 2024 Grant Recommendations, Deferred Motion

• Recommended Motion:

  Deferred from Administration and Finance Committee on June 4, 2024.

  That the Regional Municipality of Waterloo approve the 2024 funding allocations of $306,000 under the Major Arts and Culture Organizations grant program as outlined in report PDL-CUL-24-008 dated June 4, 2024.

12.2

CSD-SEN-24-001, Appointments to the Sunnyside Foundation Board

• Recommended Motion:

  That the Regional Municipality of Waterloo ratify the appointment of Kyle Urech, Sarvesh Singh, Daniel Graham and Bryan Stortz to the Sunnyside Foundation Board for a term to expire June 2027 as outlined in Report CSD-SEN-24-001, dated June 19, 2024.

12.3

PDL-CPL-24-013, Supporting Kitchener’s Innovative Planning Policy Framework through the Approval of Official Plan Amendments

• Recommended Motion:

  THAT the Regional Municipality of Waterloo approve Amendment No. 48 to the Official Plan of the City of Kitchener; and

  THAT the Regional Municipality of Waterloo approve Amendment No. 50 to the Official Plan of the City of Kitchener; and

  THAT the Regional Municipality of Waterloo approve Amendment No. 133 to the Official Plan of the City of Kitchener; and

  THAT the Regional Municipality of Waterloo modify and approve Amendment No. 49 to the Official Plan of the City of Kitchener; as set out in Appendix ‘A’ of Report PDL-CPL-24-013, as dated June 19, 2024, by the Regional Municipality of Waterloo all in accordance with Sections 17 and 21 of the Planning Act, R.S.O. 1990, Chapter P. 13, as amended.

12.4

TSD-TRP-24-008, Highland Road Live Noise Testing Inquiry

For information.

13.

Motion for Committee of the Whole to Rise and Council Resume

• Recommended Motion:

  That Committee of the Whole rise and Council resume.

14.

Motion To Adopt Proceedings of Committee of the Whole

• Recommended Motion:

  That Council adopt the proceedings of Committee of the Whole.

15.

Motions

16.

Notice of Motion

16.1

Councillor B. Vrbanovic Notice of Motion

• Recommended Motion:

  Whereas Waterloo Region and its 7 member municipalities are amongst the fastest growing communities in Ontario and Canada;

  And whereas all of our individual and collective economic development and quality of life indicators have shown that a thriving and vibrant arts and culture sector is key for both attracting and retaining talent as well as ensuring a healthy community where belonging is at the forefront;

  And whereas Waterloo Region is striving to be a world-class region and a one-million ready community;

  And whereas following one of the remaining two of three key cultural institutions in the region, THEMUSEUM, like many museums and festivals across Canada has indicated it is experiencing sustainability challenges in the post-Covid world;

  And whereas following THEMUSEUM appearing at Regional committee on June 4th to request $150,000 in emergency sustainability funding from the Region while working towards a sustainability plan, after reaching out to the City of Kitchener which has approved $300,000 for the same purpose,

  Be it resolved that the Regional Municipality of Waterloo provide THEMUSEUM with $150,000 in emergency sustainability funding, the funding to come from an over-expenditure in the arts and culture granting budget, or other area, as identified by Regional staff.

16.2

Councillor D. Craig Notice of Motion

• Recommended Motion:

  That the Regional Municipality of Waterloo establishes a sub-committee for the purposes of working with staff to review:

  • potential funding reductions in areas that should be funded by higher levels of government;
  • funding provided by the Region to external organizations;
  • services currently baked into the base budget and services that are legislatively mandated for the region to provide;
  • areas of overlap between regional and area municipalities services; and
  • the Region’s administrative expenses.

  And that this sub-committee be directed to conduct this review prior to the first meeting of the Strategic Planning and Budget Committee for the 2025 budget.

  And that this sub-committee consist of members of council who have volunteered with the understanding that there may be size restrictions as set out by the Committee Chair. 

16.3

Councillor J. Erb Notice of Motion

• Recommended Motion:

  Whereas the Region of Waterloo is deeply concerned about our residents struggling with high risk substance use and associated harms and;

  Whereas the complexity of high risk substance use requires an all of society approach that is multi-faceted and includes; harm reduction, prevention, enforcement and treatment;

  Whereas access to treatment and services for addictions and mental health is a major need in our community and is currently limited with long wait lists and identified gaps, and insufficient funding in relation to needs; and

  Whereas treatment related to drug addictions services should be seen as a health care systems responsibility of the Provincial Government to provide adequate funding to our community health care partners;

  Therefore be it resolved that Regional Council advocate to the provincial government for funding for increased community-based addictions and mental health crisis and treatment services.

  And that this be circulated to all Regional area MPPs, the Premier of Ontario, the Deputy Premier and Minister of Health, and the Ontario Associate Minister of Mental Health and Addictions.

16.4

Councillor C. James Motion

Consideration of the motion will require notice to be waived due to late submission.

• Recommended Motion:

  Whereas wastewater monitoring has been an important tool for COVID-19 surveillance; and

  Whereas research on the utility of this tool to enhance the surveillance of other infectious diseases and public health threats should continue; and

  Whereas the Region of Waterloo is an ideal site for wastewater sampling as one of Canada’s fastest-growing communities, poised to become home to one million people, with a strong research partner in the University of Waterloo; and

  Whereas the provincial Wastewater Surveillance Initiative operated by the Ministry of Environment Conservation and Parks will end by July 31, 2024; and

  Whereas the federal wastewater surveillance program operated by the Public Health Agency of Canada is moving to expand sampling to additional sites in Ontario.

  Therefore be it resolved that Regional Council advocate to the federal government for the Region of Waterloo to be included as a sampling site in the federal wastewater surveillance program.   

  And that this resolution be forwarded to the Federal Minister of Health, Associate Minister of Health, the area Members of Parliament, and the area municipalities. 

17.

Unfinished Business

18.

Other Business

19.

Questions

20.

Enactment of By-laws – First, Second & Third Readings

• Recommended Motion:

  That the following by-laws be approved.

20.1

By-law 24-023

• Recommended Motion:

  That a By-law to Amend By-law 22-051, being a By-law to Provide Rules for Governing the Proceedings of Council and its Committees, and to repeal By-Law 00-031, as amended (Section 60.1.3. and 60.3.4. – Planning and Works Standing Committee References), be read a first, second and third time, finally passed and numbered 24-023, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

20.2

By-law 24-024

• Recommended Motion:

  That a By-law to Amend By-law 16-023, as amended, being a By-law to Regulate Traffic and Parking on Highways Under the Jurisdiction of the Regional Municipality of Waterloo (Pedestrian Crossover, Prohibited Movement, and School Bus Loading Zones, City of Cambridge, City of Kitchener, Township of Woolwich, and City of Waterloo) be read a first, second and third time, finally passed and numbered 24-024, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

20.3

By-law 24-025

• Recommended Motion:

  That a By-law to Confirm the Proceedings of the Council of the Regional Municipality of Waterloo at this Meeting Held on June 19, 2024, be read a first, second and third time, finally passed and numbered 24-025, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

21.

Adjourn

• Recommended Motion:

  That the meeting adjourn at x:xx x.m.