Regional Municipality of Waterloo
Council
Addendum Agenda

Meeting #:
Date:
Start Time:
-
Resume Session:
-
Location:
Council Chambers

Should you require an alternative format please contact the Regional Clerk at Tel.: 519-575-4400, TTY: 519-575-4605, or [email protected]


  • Recommended Motion:

    That a closed meeting of the Council be held on April 22, 2026 at 5:05 p.m., in the Waterloo County Room, in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters:

    1. Receiving advice that is subject to solicitor-client privilege relating to on-going litigation regarding the Encampment at 100 Victoria Street North, Kitchener;
    2. Receiving advice that is subject to solicitor-client privilege relating to information shared in confidence from an organization; and
    3. *Receiving information regarding employee negotiations related to Unifor Local 4304.
  • Recommended Motion:

    That Council reconvene into Open Session.

None. 

None. 

  • Recommended Motion:

    That Council go into Committee of the Whole to consider reports.

12.

 
  • Recommended Motion:

    That the Regional Municipality of Waterloo increase the consulting services agreement with CIMA+ for C2024-17 Turnbull Reservoir Upgrades in the amount of $940,000.00 for a total updated budget of $1,784,663.70 plus all applicable taxes as set out in report COR-TRY-26-010 dated April 22, 2026.

  • Recommended Motion:

    That the Regional Municipality of Waterloo take the following actions regarding T2026-110 Scheifele Bridge Construction Including Northfield Drive (Regional Road 22) Realignment and Trunk Watermain City of Waterloo and Township of Woolwich, Ontario (PQ2025-23)

    1. Accept the tender of Sierra Infrastructure Inc in the amount of $19,400,976.10 plus all applicable taxes, and enter into an agreement, subject to receipt of the Fisheries Act Authorization from Fisheries and Oceans Canada by June 23, 2026
    2. Approve an increase in project cost of $39,300 gross and $0 net to facilitate work undertaken on behalf of the City of Waterloo


      as set out 
      in report COR-TRY-26-011 dated April 22, 2026.

  • Recommended Motion:

    That the Regional Municipality of Waterloo accept the tender of Regional Sewer and Watermain Ltd for the T2026-115 Fischer-Hallman Road (Regional Road No. 58) Plains Road to Wallaceton Way & Huron Road to Rosenberg Way Kitchener, Ontario in the amount of $11,383,319.00 plus all applicable taxes as set out in report COR-TRY-26-012 dated April 22, 2026.

  • Recommended Motion:

    The Sustainability, Infrastructure, and Development Committee recommends as follows:

    1. That the Regional Municipality of Waterloo approve the installation of various types of traffic control in the City of Kitchener, the City of Cambridge and the Township of Woolwich by amending the Region’s Traffic and Parking By-law 16-023, outlined in Appendix B, per the recommendations in report TSD-TRP-26-004, dated April 7, 2026.
    2. That the Regional Municipality of Waterloo approve the expropriation of lands for improvements to Fischer Hallman Road between Bleams Road and Plains Road, in the City of Kitchener, in the Regional Municipality of Waterloo, as detailed in Report PDL-LEG-26-016, dated April 7, 2026, described as follows:
      Temporary Easement:
      The right and easement, being a temporary easement in gross, for the free and unobstructed, right, interest and easement terminating, for the subject properties set out below, on the 31st day of December 2028, for itself, its successors and assigns, and anyone authorized by it, on, over, under and through the following property for the purposes of excavation, construction, installation, replacement, alteration, grading, and landscaping as required in connection with the improvements to Fischer Hallman Road between Bleams Road and Plains Road, and all related improvements, and works ancillary thereto and for such purposes, the free, unimpeded and unobstructed access to the lands at all times by employees, agents, contractors, workers and anyone authorized by it, and vehicles, supplies and equipment at all times and for all purposes and things necessary for or incidental to the exercise and enjoyment of the right and easement:
      1. Part of the Common Element, Waterloo Standard Condominium Plan 566, being Parts 1, 2, 3 and 4 on 58R-22432, City of Kitchener, part of PINs 23566-0001 to 23566-0276, (1652 – 1696 Fischer Hallman Road, Kitchener);
      2. Part of Lot 158, German Company Tract, being Part 7 on 58R-19936, City of Kitchener, part of PIN 22607-2288, (945 Huron Road, Kitchener);
      3. Part of Lot 5, Registrar’s Compiled Plan 1471, being Parts 1, 2, 3, 4, 5 and 6 on 58R-22500, City of Kitchener, part of PIN 22607-2322, (1340 Fischer Hallman Road, Kitchener);
      4. Part of Lot 6, Registrar’s Compiled Plan 1471, being Part 7 on 58R-22500, City of Kitchener, part of PIN 22607-2454, (Part of Vacant Land, Fischer Hallman Road, Kitchener); and
      5. Part of Lot 156, German Company Tract, being Part 3 on 58R-19941, City of Kitchener, part of PIN 22607-2317, (1548 Fischer Hallman Road, Kitchener)

        And that staff be instructed to register a Plan of Expropriation for the properties within three months of the granting of the approval to expropriate the properties, as required by the Expropriations Act;

        And that the registered owners for the properties be served with a Notice of Expropriation, Notice of Election and a Notice of Possession after the registration of the Plan of Expropriation and the Regional Solicitor is authorized to take any and all actions required to enforce such Notices including but not limited to any application pursuant to Section 40 of the Expropriations Act;

        And that the Regional Solicitor is authorized to enter into an agreement with the registered owners, or to make an application under Section 39 of the Expropriations Act, to adjust the date for possession specified in the Notice of Possession as may be required;

        And that if no agreement as to compensation is made with an owner, the statutory Offer of Compensation and payment be served upon the registered owners of the properties in the amount of the market value of the interests in the land as estimated by the Region’s appraiser in accordance with the Expropriations Act;

        And that the Regional Solicitor be authorized to execute any Indemnity agreement or other document related to payment of the Statutory Offer of Compensation;

        And further that the Regional Solicitor be authorized to discontinue expropriation proceedings or any part thereof, in respect of the above described lands, or any part thereof, upon the registration on title of the required documentation to complete the transaction or if determined by the Commissioner, Engineering & Environmental Services, that such lands, or any part or interest thereof, are not required for the subject Project.

    3. (i) That the Regional Municipality of Waterloo pass a by-law to add to the Regional Road System, to form part of Regional Road 22 (being Northfield Drive East, in the City of Waterloo), the lands described as follows:
      Part of Lot 63, German Company Tract, being Part 1 on 58R-22402 (the “subject lands”)
      (ii)    That the Regional Solicitor be directed to register notice of such by-law on title to the lands that are the subject of the by-law, as outlined in report PDL-LEG-26-014, dated April 7, 2026.
    4. That the Regional Municipality of Waterloo direct and authorize the Regional Solicitor to take the following actions with respect to the expropriation of lands for improvements to Fountain Street North from Kossuth Road / Fairway Road North to Middle Block Road, in the City of Cambridge as detailed in report PDL-LEG-26-015, dated April 7, 2026
      1. Complete application(s) to the Council of The Regional Municipality of Waterloo, as may be required from time to time, for approval to expropriate land, which is required for the construction of road improvements to Fountain Street North from Kossuth Road / Fairway Road North to Middle Block Road, in the City of Cambridge and described as follows:

        Fee Simple Partial Taking:

        1. Part of Lot 1 (also known as Bricker Lot), Beasley’s Middle Block, being Part 7 on 58R-22454, City of Cambridge, Part of PIN 22737-0006 (Vacant lands at the northeast corner of the intersection of Fountain Street North and Middle Block Road, City of Cambridge)
        2. Part of Lot 126, German Company Tract, being Part 1 on 58R-22428, City of Cambridge, Part of PIN 22737-0052 (Vacant lands at the southeast corner of the intersection of Fountain Street North and Kossuth Road, City of Cambridge)
        3. Part of Lot 17, Beasley’s Broken Front, being Part 4 on 58R-22456, City of Cambridge, Part of PIN 22736-0026 (4050 Fountain Street North, City of Cambridge)
        4. Part of Lot 1 (also known as Bricker Lot), Beasley’s Middle Block, being Part 6 on 58R-22454, City of Cambridge, Part of PIN 22736-0147 (4220 Fountain Street North, City of Cambridge)
        5. Part of Lot 1 (also known as Bricker Lot), Beasley’s Middle Block, being Part 4 on 58R-22454, City of Cambridge, Part of PIN 22736-0024 (4230 Fountain Street North, City of Cambridge)
        6. Part of Lot 1 (also known as Bricker Lot), Beasley’s Middle Block, being Part 2 on 58R-22454, City of Cambridge, Part of PIN 22736-0142 (4300 Fountain Street North, City of Cambridge)
        7. Part of Lot 1, Beasley’s Middle Block, being Part 3 on 58R-22427, City of Cambridge, Part of PIN 22736-0148 (4500 Fountain Street North, City of Cambridge)
        8. Part of Lot 116, German Company Tract, being Part 5 on 58R-22428, City of Cambridge, Part of PIN 22736-0014 (4520 Fountain Street North, City of Cambridge)
        9. Part of Lot 116, German Company Tract, being Parts 9 and 10 on 58R-22428, City of Cambridge, Part of PIN 22736-0132 (4600 Fountain Street North – South of Fairway Road North, City of Cambridge)
          Temporary Easement – Grading:
          The right and easement, being a temporary easement in gross, for the free and unobstructed, right, interest and easement terminating, for the subject properties set out below, on the December 31, 2029, for itself, its successors and assigns, and anyone authorized by it, on, over, under and through the following property for the purposes of excavation, construction, installation, replacement, alteration, grading, and landscaping as required in connection with the improvements to Fountain Street North from Kossuth Road / Fairway Road North to Middle Block Road, and all related improvements, and works ancillary thereto and for such purposes, the free, unimpeded and unobstructed access to the lands at all times by employees, agents, contractors, workers and anyone authorized by it, and vehicles, supplies and equipment at all times and for all purposes and things necessary for or incidental to the exercise and enjoyment of the right and easement:
          1. Part of Lot 1 (also known as Bricker Lot), Beasley’s Middle Block, being Part 8 on 58R-22454, City of Cambridge, Part of PIN 22737-0006 (Vacant lands at the northeast corner of the intersection of Fountain Street North and Middle Block Road, City of Cambridge)
          2. Part of Lot 126, German Company Tract, being Parts 2 and 3 on 58R-22428, City of Cambridge, Part of PIN 22737-0052 (Vacant lands at the southeast corner of the intersection of Fountain Street North and Kossuth Road, City of Cambridge)
          3. Part of Lot 126, German Company Tract, being Part 1 on 58R-22427, City of Cambridge, Part of PIN 22737-0005 (4425 Fountain Street North, City of Cambridge)
          4. Part of Lot 126, German Company Tract, being Part 4 on 58R-22428, City of Cambridge, Part of PIN 22737-0004 (4455 Fountain Street North, City of Cambridge)
          5. Part of Lot 17, Beasley’s Broken Front, being Parts 5 and 6 on 58R-22456, City of Cambridge, Part of PIN 22736-0026 (4050 Fountain Street North, City of Cambridge)
          6. Part of Lot 1 (also known as Bricker Lot), Beasley’s Middle Block, being Part 5 on 58R-22454, City of Cambridge, Part of PIN 22736-0147 (4220 Fountain Street North, City of Cambridge)
          7. Part of Lot 1 (also known as Bricker Lot), Beasley’s Middle Block, being Part 3 on 58R-22454, City of Cambridge, Part of PIN 22736-0024 (4230 Fountain Street North, City of Cambridge)
          8. Part of Lot 1 (also known as Bricker Lot), Beasley’s Middle Block, being Part 1 on 58R-22454, City of Cambridge, Part of PIN 22736-0142 (4300 Fountain Street North, City of Cambridge)
          9. Part of Lot 1, Beasley’s Middle Block, being Part 4 on 58R-22427, City of Cambridge, Part of PIN 22736-0148 (4500 Fountain Street North, City of Cambridge)
          10. Part of Lot 116, German Company Tract, being Part 6 on 58R-22428, City of Cambridge, Part of PIN 22736-0014 (4520 Fountain Street North, City of Cambridge)
          11. Part of Lot 116, German Company Tract, being Parts 7, 8, 11, 12 and 13 on 58R-22428, City of Cambridge, Part of PIN 22736-0132 (4600 Fountain Street North - South of Fairway Road North, City of Cambridge)
          12. Part of Lot 1, Beasley’s Middle Block, being Part 2 on 58R-22427, City of Cambridge, Part of PIN 22737-0022 (Vacant lands on the east side of Fountain Street North, City of Cambridge)
          13. Part of Lot 17, Beasley’s Broken Front, being Part 7 on 58R-22456, City of Cambridge, Part of PIN 22736-0025 (4070 Fountain Street North, City of Cambridge)
      2. Serve notices of the above applications(s) required by the Expropriations Act (the “Act”);
      3. Forward to the Chief Inquiry Officer any requests for a hearing that may be received within the time prescribed by the Act;
      4. Attend, with appropriate Regional staff, at any hearing that may be scheduled;
      5. Discontinue expropriation proceedings or any part thereof, in respect of the above described lands, or any part thereof, upon the registration on title of the required documentation to complete a transaction whereby the required interests in the lands are conveyed or if otherwise deemed appropriate in the opinion of the Commissioner of Engineering and Environmental Services and the Regional Solicitor; and
      6. Do all things necessary and proper to be done and report thereon to Regional Council in due course.
    5.  
      1. That the Regional Municipality of Waterloo approve the recommended design alternative—the two‑span trestle bridge—for the proposed Guelph to Goderich (G2G) Pedestrian Bridge over the Conestogo River as outlined in report EES-DCS-26-001, as dated April 7, 2026.
      2. Direct staff to file the Notice of Completion for the Class Environmental Assessment (EA) with the Ministry of the Environment, Conservation and Parks, issue required public notices and file the Environmental Study Report on the public record for a 30‑day review.
      3. Authorize staff to enter into funding agreements with two community members offering financial contributions to the project.
      4. Amend the capital budget for Project 07622 Guelph to Goderich Bridge 2 – Conestogo River Crossing as outlined in Appendix D.

     

  • Recommended Motion:

    The Administration and Finance Committee recommends as follows:

    1. That the Regional Municipality of Waterloo delegate authority to the CAO and Clerk to enter into necessary agreements with the area municipalities and The Waterloo Regional Tourism Marketing Corporation for the receipt and use of 10% of the Municipal Accommodation Tax funds by the Region as outlined in report PDL-CUL-26-007, dated April 7, 2026
    2. That the Regional Municipality of Waterloo take the following action with respect to the 2025 Plan Update and Year End Financial Results as set out in report COR-CFN-26-004 dated April 7, 2026:
      1. Receive the 2025 Plan Update that shows implementation and progress toward achieving the vision set out by Council in the Growing with Care Strategic Plan 2023-2027;
      2. Approve the preliminary 2025 financial results for the purposes of preparing the Region’s 2025 Audited Financial Statements; and
      3. Amend the Surplus Allocation Policy and apply such amended Surplus Allocation Policy to the 2025 financial results.
    3. That the Regional Municipality of Waterloo take the following action with respect to 2026 property tax policies and rates as set out in Report COR-CFN-26-002 dated April 7, 2026:
      1. Establish the following property class tax ratios for the 2026 property tax year:

        • Residential and New Multi-residential    1.000000
        • Multi-residential, Commercial and Industrial    1.950000
        • Aggregate Extraction    1.586727
        • Landfill    1.540000
        • Pipeline    1.161300
        • Farmland and Managed Forest    0.250000
      2. Direct staff to prepare the necessary by-laws to establish the 2026 property class tax ratios and the resulting 2026 Regional property tax rates for Regional Council’s consideration on April 22, 2026; and

      3. Notify the Area Municipalities within Waterloo Region accordingly.

    4. That the Regional Municipality of Waterloo accepts the findings and recommendations of the report by the Office of the Ombudsman; and

    That staff be directed to maintain the process established in 2025 for ensuring transparency with the nature of closed reports in accordance with report PDL-CAS-26-007, dated April 7, 2026.

  • Recommended Motion:

    The Community and Health Services Committee recommends as follows:

    1. That the Regional Municipality of Waterloo:
      Continue the postponement of the Waterloo Region Housing redevelopment project at 15-105 Mooregate Crescent, Kitchener; 
      Direct staff to develop an Expression of Interest (EOI) framework for non-profits and/or co-operatives for the remaining Waterloo Region Revitalization projects; and
      Direct staff to pursue external funding for the advancement of the Waterloo Region Housing Revitalization Plan, as outlined in report CSD-HOU-26-002, dated April 7, 2026.

There were no recommendations from the Library Committee.

For information. 

  • Recommended Motion:

    That the Regional Municipality of Waterloo approve the following as recommended by the external consultant, Mungall Consulting Group, for Council remuneration, benefits, and staff support during the 2026-2030 term of Council as outlined in PDL-CAS-26-009 dated April 22, 2026:

    1. Maintain the current practice of annual adjustments to the base compensation for the Regional Chair, Regional Councillor and Regional Standing Committee Chair, effective January 1 each year,
      1. by the average annual change in the all-items Consumer Price Index for Ontario for the previous year, not to exceed 3.0%.;and
      2. In years when Council has approved a freeze or austerity salary budget increase for Regional Municipality non-union staff, such Council-approved freeze or austerity increase shall extend to the approved increase for Regional Council members.
    2. Maintain components of total remuneration, including insured benefits and pension treatment; and
    3. Direct staff to include in the 2027 preliminary budget:
      1. one (1) additional Individual Contributor FTE to provide direct support to Regional Council members; and
      2. one (1) additional Specialist / Analyst FTE in the Office of the Regional Chair.
  • Recommended Motion:

    That Committee of the Whole rise and Council resume.

  • Recommended Motion:

    That Council adopt the proceedings of Committee of the Whole.

  • Recommended Motion:

    Municipal Housing Corporation – Strategic Review

    WHEREAS the Region continues to experience increasing housing pressures, including chronic homelessness and sustained demand for emergency shelter services;

    AND WHEREAS expanding access to permanent supportive and affordable housing is a key component of improving housing stability and reducing long-term reliance on emergency systems;

    AND WHEREAS municipalities across Ontario have established Municipal Housing Corporations as strategic tools to support the development, delivery, and long-term management of housing;

    AND WHEREAS such a model may provide the Region with additional capacity to deliver housing, leverage external funding, and support long-term financial sustainability;

    THEREFORE BE IT RESOLVED THAT:

    1. Staff be directed to report back to Council on the feasibility and potential role of establishing a Municipal Housing Corporation for the Region.
    2. That the review consider how such a corporation could support a phased approach to housing delivery, including an initial focus on supportive housing and broader opportunities for affordable and mixed-income housing over time.
    3. That staff report on governance, financial, and operational considerations, including potential approaches to capitalization, partnerships, and long-term asset management.
    4. That the report identify potential benefits, risks, and implementation considerations, including opportunities to leverage federal and provincial housing funding programs.

    AND FURTHER THAT:

    The review include consideration of how such a model could contribute to improved housing outcomes, including reducing chronic homelessness and pressures on emergency shelter systems.

Motions listed will be considered at a future meeting or if notice is waived. 

  • Recommended Motion:

    WHEREAS elected officials are required to attend Council, committee, and other official meetings that frequently occur during evenings, weekends, or outside standard child care and caregiving hours; and

    WHEREAS the lack of affordable, flexible childcare and caregiving options is a documented barrier to participation in municipal governance, disproportionately impacting women, single parents, individuals with caregiving responsibilities for children or elder family members, and others with dependent care obligations, including persons with disabilities; and

    WHEREAS in Ontario, there is no standardized legislative framework supporting caregiving leave for municipal elected officials, and no province-wide mechanism to recognize caregiving-related interruptions as a protected status in elected office, resulting in a gap in supports for those balancing public service with caregiving responsibilities; and

    WHEREAS the removal of systemic barriers to seeking and holding elected office is essential to ensuring municipal councils are representative of the communities they serve; and

    WHEREAS a growing number of Canadian municipalities have adopted reimbursement-based policies (not allowances) for childcare and caregiving expenses incurred by elected officials in the course of their official duties, including the City of Sarnia, Ontario, and municipalities in Alberta such as Banff and Okotoks; and

    WHEREAS such policies are structured as cost-recovery mechanisms that reimburse actual, reasonable expenses directly related to the performance of official municipal responsibilities and are distinct from remuneration or personal benefits.

    THEREFORE, BE IT RESOLVED THAT:

    1. Council directs staff to prepare and bring forward amendments to the elected officials’ expense reimbursement policy to explicitly include reimbursement for reasonable and necessary childcare and/or caregiving expenses (including elder care) incurred while performing official duties at Council, committee, and other approved municipal business; and

    2. Council further directs staff to report back with a proposed policy framework that includes:
      • A jurisdictional scan of comparable Canadian municipal policies, including the City of Sarnia and municipalities in Alberta such as Banff and Okotoks; and
      • A review of legislative authority and legal considerations under the Municipal Act, 2001 and applicable expense by-laws;
      • Clearly defined eligibility criteria, documentation requirements, cost controls, and transparency and accountability measures; and
      • A detailed analysis of the financial implications.
    3. Council directs that, upon approval, the finalized policy be formally shared with Area Municipalities, the Association of Municipalities of Ontario (AMO), and the Federation of Canadian Municipalities (FCM) as a best practice to support inclusive and representative local governance.
  • Recommended Motion:

    That the following by-laws be approved.

  • Recommended Motion:

    A By-law to dedicate certain lands as part of the highway known as Northfield Drive East (Regional Road 22), in the City of Waterloo, be read a first, second and third time, finally passed and numbered 26-016, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

  • Recommended Motion:

    That a By-law to Provide Rules for Governing the Proceedings of the Council and its Committees, as amended, and to repeal By-law 22-051, be read a first, second and third time, finally passed and numbered 26-017, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

  • Recommended Motion:

    That a By-law to Establish Tax Ratios for Regional Purposes and Area Municipal Purposes for the Year 2026, be read a first, second and third time, finally passed and numbered 26-018, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

  • Recommended Motion:

    That a By-law to Establish and Levy Rates of Taxation for Regional Purposes for the Year 2026, be read a first, second and third time, finally passed and numbered 26-019, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

  • Recommended Motion:

    That a By-law to Appoint an Acting Deputy Clerk, in the absence of the Regional Clerk and Deputy Clerk, be read a first, second and third time, finally passed and numbered 26-020, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

  • Recommended Motion:

    That a By-law to Confirm the Proceedings of the Council of the Regional Municipality of Waterloo at this Meeting Held on April 22, 2025 be read a first, second and third time, finally passed and numbered 26-021, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

22.

 
  • Recommended Motion:

    That the meeting adjourn at x:xx x.m.