Regional Council Minutes

Wednesday, June 22, 2022 at 5:00 P.m. - 7:00 P.m.

Wednesday, June 22, 2022 at 7:00 P.m. - 9:00 P.m.

150 Frederick Street, Kitchener, Ontario

Members Present:

• K. Redman, 
• B. Vrbanovic, 
• D. Jaworsky, 
• E. Clarke, 
• G. Lorentz, 
• H. Jowett, 
• J. Erb, 
• J. Nowak, 
• K. Kiefer, 
• K. McGarry, 
• L. Armstrong, 
• M. Harris, 
• S. Shantz, 
• S. Foxton, 
• and T. Galloway

Members Absent:

• S. Strickland

Should you require an alternative format or a copy of the official minutes please contact the Regional Clerk at Tel.: [phone], TTY: 519-575-4605, or

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1.

Call to Order

Chair Redman called the meeting to order at 7:30 p.m.

2.

Land Acknowledgement

Chair Redman provided a land acknowledgement.

3.

Motion to go into Closed Session

• Moved by K. McGarry
  Seconded by L. Armstrong

  That a closed meeting of Council be held on Wednesday, June 22, 2022 at 6:00 p.m. electronically, in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters:

  1. Receiving advice that is subject to solicitor-client privilege related to disposition of land;
  2. Receiving advice that is subject to solicitor-client privilege related to a potential litigation;
  3. Receiving advice that is subject to solicitor-client privilege;
  4. Receiving advice that is subject to solicitor-client privilege;
  5. Receiving advice that is subject to solicitor-client privilege related to a potential litigation;
  6. Proposed disposition of lands;
  7. *Receiving advice that is subject to solicitor-client privilege related to potential litigation;
  8. *Receiving advice that is subject to solicitor-client privilege related to ongoing litigation; and
  9. Personal matters about an identifiable individual.
  Carried

4.

Motion to Reconvene into Open Session

• Moved by L. Armstrong
  Seconded by S. Shantz

  That Council reconvene into Open Session.

  Carried

5.

Declarations of Pecuniary Interest under the “Municipal Conflict of Interest Act”

None declared. 

6.

Presentations

6.1

COVID-19 Update

Dr. Julie Emili provided a presentation on the current status of Covid-19. A copy of the presentation is appended to the original minutes. She noted that current indicators show that rates are stable or reducing but encouraged people to stay home when sick and stay up to date with their vaccinations.

David Aoki, Director, Infectious Disease/Chief Nursing Officer, highlighted that 89.3 percent of residents over 5 years old have received at least one vaccination. He explained that the mass vaccination site at the Boardwalk closed in June and the focus has shifted to daily mobile clinics and fixed sites on rotating days. He noted that this is his last meeting as the vaccine lead and that Jessie Johal, Director, Infectious Disease/Chief Nursing Officer, will be taking over as the vaccine lead. 

In response to a question from Council, D. Aoki stated that plans are in place for once a vaccine is approved for children under 5. He stated that they will work to increase capacity at the smaller fixed sites, rather than reopen the mass vaccination sites, and that more information will be communicated once the decision is made.

7.

Petitions

8.

Delegations

8.3

Sara Casselman, Sexual Assault Support Centre of Waterloo Region

S. Casselman provided an overview of the work that is done by the Sexual Assault Support Centre of Waterloo Region (SASCWR). She stressed that they provide wraparound services to survivors and the pandemic has significantly increased demand for all of their services including a 58% increase for counseling. She requested that the Region provide $50,000 in temporary funding and support a resolution to ask the province to make funding their sector a priority.

In response to a question from Council, Craig Dyer, Commissioner, Corporate Services/Chief Financial Officer, explained that putting the financial request from the SASCWR into the budget would mean that funds would not be available until February 2023. However, he noted that with Council’s direction staff could look at options prior to the budget.

In response to a question from Council, C. Dyer stated that staff are working on preparing a report on the grant review to be presented in August.

• Moved by K. McGarry
  Seconded by B. Vrbanovic

  That the notice requirements of the procedure by-law be waived to consider a motion related to the request from the Sexual Assault Support Centre of Waterloo Region.

  Carried
• Moved by S. Foxton
  Seconded by T. Galloway

  WHEREAS the Sexual Assault Support Centre of Waterloo Region has provided prevention education, advocacy, and support for survivors of recent or historical sexual violence in the area since 1989;

  AND WHEREAS the number of survivors needing access to crisis counselling and long-term counselling programs has increased substantially since 1989;

  AND WHEREAS ongoing underfunding of the Sexual Assault Support Centre of Waterloo Region has reduced the number of resources available to provide these services due to highly specialized skill requirements that are unmatched by low wages and benefits relative to other mental health funded positions;

  AND WHEREAS the current COVID-19 pandemic has resulted in increased people in the community requiring the services of the Sexual Assault Support Centre of Waterloo Region;

  AND WHEREAS sexual violence disproportionately impacts our community’s most vulnerable members including women and girls, trans, and non-binary people, people with disabilities, and people who identify as Black, First Nations, Metis, Indigenous, racialized, and/or 2SLGBTQIA+.

  NOW THEREFORE BE IT RESOLVED THAT increased and sustainable provincial funding for the Sexual Assault Support Centre of Waterloo Region and other community-based sexual assault centres be supported for priority consideration by the Provincial Government and its agencies.

  And that Staff be directed to seek additional information regarding funding to be presented in August 2022.

  Carried

8.4

Kristen Thompson, Lawyer, Waterloo Region Community Legal Services

K. Thompson provided an overview of the work done by the Waterloo Region Community Legal Services and encouraged the Region to adopt a human rights approach to the encampment and not enforce the eviction at the encampment at 100 Victoria Street. She stressed that the Region’s policy has become a model for other areas and that the policy allows for eviction only as a last resort. She introduced Jenn a resident at the encampment. Jenn stated that she was one of the first residents of the encampment . She expressed her challenges with finding safe shelter and noted the benefits that she has found at the encampment. 

Responding to questions, Jenn stated that shelter options have not been offered to her but some of her neighbours have moved into dorms. She expressed her concerns that this is not a better option and noted that she feels safe at the encampment because of the community.

8.5

Michael Wosik, Kitchener

M. Wosik stated that he has been a resident of the encampment since April. He provided an overview of his issues finding and affording housing, and his experience in shelters noting that he has had to revive people from drug overdoses. He encouraged the Region to extend the eviction and get people housed.

Responding to questions, M. Wosik stated that the level of communication from the Region has been fairly good but that a more individualized approach to housing is needed.

In response to a question from Council, Ryan Pettipiere, Director, Housing Services, stated that staff are working on 140 units of supportive housing that will come on line this year. He noted that this will not fully meet the existing need, but that staff would need direction from Council and additional funding to accelerate the process.

8.6

Cassandra Deveau, Kitchener

C. Deveau withdrew her delegation.

8.7

Sandra Hayward, Kitchener

S. Hayward withdrew her delegation.

8.8

Amanda Owczarzy, Kitchener

A. Owczarzy withdrew her delegation.

8.9

Pauline Yantz-louttit, Kitchener

P. Yantz-Iouttit appeared as a resident of the encampment. She stated if people are not properly housed they will not have anywhere else to go and will find a new spot to do the same thing. She encouraged the Region to house residents rather than evict them. 

In response to a question from Council, P. Yantz-Iouttit stated that she would like someone to help her get housed and that she has had bad experiences when turned away from shelters. 

8.10

Kavi Duvvoori

K. Duvvoori appeared as a Kitchener resident in favour of supportive housing. He walks past the encampment on a daily basis and notes that people are making community in a difficult situation. He encouraged the Region to support this community. 

In response to a question from Council, R. Pettipiere explained that housing operates on a waiting list system and that in recent years demand has increased but unit turn over has slowed down. He highlighted that currently there are 7000 applications on the waitlist. 

Bruce Lauckner, Chief Administrative Officer, stated that staff presented a report at the Community Services Committee on June 7, 2022 outlining what Region has done to help the residents of the encampment. He stressed that the shelter at Edith MacIntosh has opened and the House of Friendship site will be coming on line. 

Responding to questions, Peter Sweeney, Commissioner, Community Services, stated that staff continue to work with partners on a daily basis to meet people where they are at. He stressed that there are approximately 1000 people in the community experiencing homelessness and medium and long term solutions are needed. He further noted that there are some people that do not wish to participate in the formal structure, as it currently exists, and there will be a need to decide on how to invest resources in to housing to best support people.  

Council discussed the challenges with funding an increase to affordable housing noting that it will potentially costs of hundreds of millions of dollars to go beyond the current mandate and that the provincial and federal governments need to be involved.

16.

Motions

• Moved by K. McGarry
  Seconded by D. Jaworsky

  That the notice requirements of the procedure by-law be waived to consider J. Erb's motion related to funding for housing. 

  Carried
• Moved by J. Erb
  Seconded by E. Clarke

  That the Council of the Regional Municipality of Waterloo is urgently requesting the provincial government to dedicate specific and sustained health funding for mental health and addictions housing support to help people experiencing homelessness achieve housing stability and recover from homelessness; and
  That request the federal government to dedicate sufficient and sustained Capital funding for the development of new affordable and supportive housing to enable the end of homelessness in all its forms; and 
  That forward this motion, to the Honourable Doug Ford, Premier of Ontario; the Minister of Health; the Minister of Municipal Affairs and Housing; the Ministry of Social Services;  the Association of Municipalities of Ontario (AMO); the Ontario Municipal Social Services Association (OMSSA); Federation of Canadian Municipalities (FCM) and local members of the Provincial Legislature (MPPs) and Federal House of Commons (MPs) respectfully requesting action on our motion.

  Carried
• Moved by G. Lorentz
  Seconded by K. Kiefer

  That the notice requirements of the procedure by-law be waived to consider B. Vrbanovic's motion related to housing. 

  Carried
• Moved by B. Vrbanovic
  Seconded by D. Jaworsky

  Whereas Canada’s 2019 national housing strategy recognizes that the right to adequate housing is a fundamental human right affirmed in international law,

  Be it resolved that the Region of Waterloo investigate in joining other municipalities in committing to a rights based approach to housing;

  That staff develop a plan to establish interim housing solutions for the Regional residents experiencing homelessness including those currently residing in encampments;

  That staff develop budget plans for a longer-term strategy to meet the homelessness issues in our community by Spring 2023 and our 2023 budget including identifying the amounts required from federal and provincial governments to achieve that strategy

  And That staff develop an advocacy strategy for that longer-term plan to engage provincial and federal governments to fund these issues as part of their responsibility.

  Carried

9.

Minutes of Previous Meetings

• Moved by J. Nowak
  Seconded by J. Erb

  That the following minutes be approved. 

  Carried

9.1

Closed Council - May 25, 2022

9.2

Council - May 25, 2022

9.3

Audit Committee - June 6, 2022

9.4

Closed Audit Committee - June 6, 2022

9.5

Administration & Finance - June 7, 2022

9.6

Community Services - June 7, 2022

9.7

Planning & Works - June 7, 2022

9.8

Closed Committee - June 7, 2022

9.9

Licensing & Hearings - June 8, 2022

10.

Communications

10.1

Council Information Package - June 15, 2022 (Distributed to Councillors Electronically) 

Received for information. 

10.2

Correspondence re: Encampments

Received for information. 

11.

Motion to Go Into Committee of the Whole to Consider Reports

• Moved by K. Kiefer
  Seconded by L. Armstrong

  That Council go into Committee of the Whole to consider reports.

  Carried

12.

Reports

12.1

Finance Reports

S. Shantz requested that item 12.1.14 be taken separately. 

• Moved by H. Jowett
  Seconded by K. McGarry

  That the following Finance Reports be approved or accepted for information.

  Carried

12.1.1

COR-TRY-22-57, Mannheim Water Treatment Plant Ozone Generator PowerSupply Unit Replacements

• Moved by H. Jowett
  Seconded by K. McGarry

  That the Regional Municipality of Waterloo accept the quote of Aqua-Aerobics Systems Inc. for Mannheim Water Treatment Plant Ozone Generator Power Supply Unit Replacements in the amount of $1,008,700.00 plus all applicable taxes as set out in report COR-TRY-22-57 dated June 22, 2022.

  Carried

12.1.2

COR-TRY-22-58, T2022-108 (UnderPQ2021-19) - Elmira Wastewater Treatment Plant MABR Upgrades

• Moved by H. Jowett
  Seconded by K. McGarry

  That the Regional Municipality of Waterloo accept the tender of H2Ontario Inc. for T2022-108 (Under PQ2021-19) - Elmira Wastewater Treatment Plant MABR Upgrades in the amount of $3,765,982.82 plus all applicable taxes as set out in report COR-TRY-22-58 dated June 22, 2022.

  Carried

12.1.3

COR-TRY-22-59, T2022-121 (UnderPQ2022-01) - New Hamburg to Baden Transmission Watermain, Nith River Crossing (Horizontal Directional Drilling), Township of Wilmot, Ontario

• Moved by H. Jowett
  Seconded by K. McGarry

  That the Regional Municipality of Waterloo take the following action regarding T2022-121 (Under PQ2022-01) - New Hamburg to Baden Transmission Watermain, Nith River Crossing (Horizontal Directional Drilling), Township of Wilmot, Ontario, as set out in report COR-TRY-22-59 dated June 22, 2022:

  1. Accept the tender of AVERTEX Utility Solutions Inc. in the amount of $1,079,970.00 plus all applicable taxes;
  2. Amend the budget for project 04086 to advance funds in the amount of $1,000,000 from 2023 to 2022 within the Water Services Capital Program to align with other Regional and Township projects in 2022; and
  3. Increase the 2022 debenture authority for project 04086 (Baden to New Hamburg Transmission Watermain Nith River Crossing) in the amount of $811,000 for term not to exceed 20 years.
  Carried

12.1.4

COR-TRY-22-60, T2022-103 (Under PQ2022-03) Operational Biosolids Storage at the Galt and Waterloo WWTPS

• Moved by H. Jowett
  Seconded by K. McGarry

  That the Regional Municipality of Waterloo take the following action with respect to T2022-103 (Under PQ2022-03) Operational Biosolids Storage at the Galt and Waterloo Wastewater Treatment Plants as set out in report COR-TRY-22-60 dated June 22, 2022:

  1. Accept the tender of North America Construction (1993) Ltd. in the amount of $25,088,549.00 plus all applicable taxes; and
  2. Approve an increase in costs for project #08275 in the amount of $3,790,900 to be funded from the Wastewater Capital Reserve ($2,767,400) and the Wastewater Development Charge Reserve Fund ($1,023,500).
  Carried

12.1.5

COR-TRY-22-61, P2022-01 Liquid Biosolids Management Program

• Moved by H. Jowett
  Seconded by K. McGarry

  That the Regional Municipality of Waterloo accept the proposal of GFL Environmental Inc. for P2022-01 Liquid Biosolids Management Program for a period of five (5) years commencing January 1, 2023 with the option to renew for five (5) additional one (1) year periods at unit rates of $6.55/m³, $11.75/m³, and $13.25/m³ plus all applicable taxes as set out in report COR-TRY-22-61 dated June 22, 2022.

  Carried

12.1.6

COR-TRY-22-62, P2022-02 Cake Biosolids Management Program

• Moved by H. Jowett
  Seconded by K. McGarry

  That the Regional Municipality of Waterloo accept the proposal of GFL Environmental Inc. for P2022-02 Cake Biosolids Management Program for a period of five (5) years commencing January 1, 2023 with the option to renew for five (5) additional one (1) year periods at unit rates of $85.00, $115.00, $140.00 and $165.00 per wet tonne plus all applicable taxes as set out in report COR-TRY-22-62 dated June 22, 2022.

  Carried

12.1.7

COR-TRY-22-63, T2022-143 - Kitchener Waste Water Treatment Plant Turbo Blower Replacement Upgrades

• Moved by H. Jowett
  Seconded by K. McGarry

  That the Regional Municipality of Waterloo accept the tender of Glover-Hill Inc. for T2022-143 - Kitchener Waste Water Treatment Plant Turbo Blower Replacement Upgrades in the amount of $1,977,000.00 plus all applicable taxes as set out in report COR-TRY-22-63 dated June 22, 2022.

  Carried

12.1.8

COR-TRY-22-64, T2022-122 Cells SE-3& SE-4 Final Clay Capping (Under PQ2022-04)

• Moved by H. Jowett
  Seconded by K. McGarry

  That the Regional Municipality of Waterloo take the following action with respect to T2022-122 Cells SE-3 & SE-4 Final Clay Capping (Under PQ2022-04) set out in report COR-TRY-22-64 dated June 22, 2022:

  1. Accept the tender of VanRooyen Earthmoving Ltd. in the amount of $729,053.80 plus all applicable taxes; and,
  2. Amend the Region’s 2022-2031 Waste Management Capital Program as set out in Appendix A.
  Carried

12.1.9

COR-TRY-22-65, T2022-126 - Landfill Gas System Upgrades, Former Kitchener Landfill Site, Kitchener, Ontario

• Moved by H. Jowett
  Seconded by K. McGarry

  That the Regional Municipality of Waterloo take the following action with respect to T2022-126 - Landfill Gas System Upgrades, Former Kitchener Landfill Site, Kitchener, Ontario as set out in report COR-TRY-22-65 dated June 22, 2022:
  i)    Accept the tender of Greenspace Construction Inc. in the amount of $7,935,550.29 plus all applicable taxes; and,
  ii)    Amend the Region’s 2022-2031 Waste Management Capital Program as set out in Appendix A.

  Carried

12.1.10

COR-TRY-22-66, T2022-125 - Various Road and Active Transportation Improvements

• Moved by H. Jowett
  Seconded by K. McGarry

  That the Regional Municipality of Waterloo take the following actions with respect to T2022-125- Various Road and Active Transportation Improvements as set out in report COR-TRY-22-66 dated June 22, 2022:

  1. Accept the tender of Vista Contracting Ltd in the amount of $1,108,595.25 plus all applicable taxes and
  2. Increase the capital budget for Project 07495 Lackner Boulevard Multi Use Trail by $101,900 to be funded from the Roads Regional Development Charges Fund ($91,700) and from the Transportation Capital Reserve ($10,200).
  Carried

12.1.11

COR-TRY-22-67, T2022-136 - Regional Road 58 (Fischer-Hallman Road) including Roundabouts at Rosenberg Way and Wallaceton Way, City of Kitchener

• Moved by H. Jowett
  Seconded by K. McGarry

  That the Regional Municipality of Waterloo take the following actions regarding T2022-136 Regional Road 58 (Fischer-Hallman Road) including Roundabouts at Rosenberg Way and Wallaceton Way, City Of Kitchener as set out in report COR-TRY-22-67 dated June 22, 2022. 
  a)    Accept the tender of E. & E. Seegmiller Limited in the amount of $11,194,127.00 plus all applicable taxes;
  b)    Approve an increase in project costs of $260,100 gross and $0 net to facilitate work undertaken on behalf of The City of Kitchener; and
  c)    Approve an increase in project costs of $159,700 gross and $0 net to facilitate work undertaken on behalf of Bell Canada.

  Carried

12.1.12

COR-TRY-22-68, T2022-116 - Courtland Avenue Reconstruction Hayward Avenue to Overland Drive Kitchener, Ontario

• Moved by H. Jowett
  Seconded by K. McGarry

  That the Regional Municipality of Waterloo take the following actions with respect to T2022-116 – Courtland Avenue Reconstruction from Hayward Avenue to Overland Drive, City of Kitchener as set out in report COR-TRY-22-68 dated June 22, 2022. 
  a)    Accept the tender of Capital Paving Inc. in the amount of $3,973,000.00 plus all applicable taxes;
  b)    Increase the budget for Project 05750 Courtland Avenue from Hayward Avenue to Overland Drive by $802,000 to be funded from the Transportation Capital Reserve; and
  c)    Approve an increase in project cost of $1,643,700 gross and $0 net to facilitate work undertaken on behalf of the City of Kitchener.

  Carried

12.1.13

COR-TRY-22-69, Region of Waterloo International Airport Shuttle Service

• Moved by H. Jowett
  Seconded by K. McGarry

  That the Regional Municipality of Waterloo accept the negotiated proposal of 947465 Ontario Ltd., o/a Voyago for Region of Waterloo International Airport Shuttle Service for a two (2) year term commencing on or about September 1, 2022 with the option to renew for two (2) additional one (1) year periods in the estimated amount of $1,569,400.00 (estimated annual cost of $784,700.00 including an estimated 5% fuel escalation) plus all applicable taxes as set out in report COR-TRY-22-69 dated June 22, 2022.

  Carried

12.1.15

COR-TRY-22-72, T2022-145 WRH Bathroom Renovations - Phase 2 (Tender A) (Under PQ2020-08)

• Moved by H. Jowett
  Seconded by K. McGarry

  That the Regional Municipality of Waterloo accept the tender of Index Construction Inc. for T2022-145 WRH Bathroom Renovations - Phase 2 (Tender A) (Under PQ2020-08) in the amount of $599,836.00 plus all applicable taxes as set out in report COR-TRY-22-72 dated June 22, 2022.

  Carried

12.1.16

COR-TRY-22-73, T2022-137 - 420 Kingscourt - 6 Storey Residential Development (Under PQ2021-23)

• Moved by H. Jowett
  Seconded by K. McGarry

  That the Regional Municipality of Waterloo take the following actions with respect to T2022-137 – 420 Kingscourt – 6 Storey Residential Development (under PQ2021-23) as set out in report COR-TRY-22-73 dated June 22, 2022:
  a)    Accept the tender of Norlon Builders in the amount of $33,465,333.47 plus all applicable taxes;
  b)    Increase the capital budget and amend the sources of financing for project 83170 – WRH Master Plan - Kingscourt Drive in the amount of $2,851,000 as set out in Appendix A; 
  c)    Indicate Regional Council’s intent to recover a portion of capital costs of project 83170 – WRH Master Plan - Kingscourt Drive from future regional development charges, subject to approval of a future Regional Development Charges By-law.

  Carried

12.1.17

COR-TRY-22-74, C2022-16 Corporate Space Optimization Project

• Moved by H. Jowett
  Seconded by K. McGarry

  That the Regional Municipality of Waterloo accept the proposal of Mayhew Inc. for C2022-16 Corporate Space Optimization Project in the amount of $1,038,435.00 plus all applicable taxes as set out in report COR-TRY-22-74 dated June 22, 2022. 

  Carried

12.1.18

COR-TRY-22-75, Vendor of Record for Regional Furniture Systems

• Moved by H. Jowett
  Seconded by K. McGarry

  That the Regional Municipality of Waterloo enter into a pricing agreement with Herman Miller Canada Inc. and approve Raven Studio Inc. as the dealer of record for the supply of all Regional furniture systems effective June 24th, 2022 for a three (3) year term, with the option to extend for an additional two (2) year term as set out in report COR-TRY-22-75 dated June 22, 2022.

  Carried

12.1.19

COR-FFM-22-05/COR-TRY-22-77, Pre-Budget 2023 Vehicle Procurement Approval

• Moved by H. Jowett
  Seconded by K. McGarry

  That the Regional Municipality of Waterloo approve the pre-budget procurement of 23 vehicles and pieces of equipment scheduled for replacement in 2023 as set out in report COR-FFM-22-05/COR-TRY-22-77 dated June 22, 2022.

  Carried

12.1.20

COR-TRY-22-76, Federation of Canadian Municipalities Debentures – July 6, 2022

12.1.14

COR-TRY-22-70, P2022-03 Local Elmira Transit Service

S. Shantz noted that the cost of the RFP is significantly over budget and that supply chain issues related to the required vehicle prevented smaller companies from competing in the RFP.  

• Moved by S. Shantz
  Seconded by K. McGarry

  That the Regional Municipality of Waterloo take no action regarding COR-TRY-22-70, P2022-03 Local Elmira Transit Service given the increase in cost from the pilot;  and that the current pilot project be extended for another year, to August 31, 2023, during which time staff be directed to review the model for smaller communities to deliver around town transit.

  Carried

12.2

Committee Reports

12.2.1

Audit Committee Summary - June 6, 2022

• Moved by H. Jowett
  Seconded by T. Galloway

  That the Summary of Recommendations of the Audit Committee dated June 6, 2022 be adopted as follows:

  1. That the Regional Municipality of Waterloo appoint KPMG LLP as the Region’s external auditor for a one (1) year term comprising the 2022 fiscal year at a cost of $163,030 plus all applicable taxes as set out in report COR-TRY-22-53 dated June 6, 2022.
  Carried

12.2.2

Administration & Finance Summary - June 7, 2022

Regional Chair K. Redman noted that the effective date of the procurement by-law in item 3 of the Summary should be July 1, 2022. 

• Moved by H. Jowett
  Seconded by L. Armstrong

  That the Summary of Recommendations of the Administration and Finance Committee dated June 7, 2022 be adopted as follows:

  1.    That the Regional Municipality of Waterloo approve A By-law to Delegate Authority to the Outgoing Council to Pass By-law(s) to authorize the issue of Debentures for Capital Works of The Regional Municipality of Waterloo and of its Lower-tier Municipalities, as set out in report COR-TRY-22-54 dated June 7, 2022.
  2.    That the Regional Municipality of Waterloo approve the following housekeeping updates to the Region’s Consolidated Investment Policy effective July 1, 2022 as outlined in report COR-TRY-22-55 dated June 7, 2022:
  a.    Increase the maximum investment holdings in Schedule I banks from 50% to 60% of the invested portfolio and increase the amount to be held in any single Schedule I Bank from 12% to 15%;
  b.    Increase the maximum investment holdings in eligible municipalities (excluding the Region of Waterloo) from 35% to 50% of the invested portfolio;
  c.    Increase the maximum investment holdings in provinces or territories (excluding Ontario, British Columbia and Alberta) from 40% to 50% of the invested portfolio;
  d.    Increase the length of short term holdings from less than 1 year to less than 2 years and medium term from greater than 1 year to greater than 2 years but less than five years; and
  e.    Remove short-term holdings from portfolio diversification limits.
  3.    That the Regional Municipality of Waterloo amend by-law 16-032, A By-law to provide for the Procurement of Goods and Services, effective July 1, 2022 as set out in report COR-TRY-22-45 dated May 10, 2022.
  4.    That the Regional Municipality of Waterloo take the following action with respect to the 2023 Plan and Budget as set out in report CAO-SPL-22-04/COR-CFN-22-18 dated June 7, 2022:
  a.    Endorse the 2023 Plan and Budget principles as set out in Appendix A;
  b.    Approve the 2023 Plan and Budget review timetable as set out in Appendix B; and
  c.    Forward a copy of Report CAO-SPL-22-04/COR-CFN-22-18 to the Waterloo Region Police Services Board and to the Area Municipalities in Waterloo Region.

  Carried

12.2.3

Community Services Summary - June 7, 2022

• Moved by K. Kiefer
  Seconded by G. Lorentz

  That the Community Services Summary dated June 7, 2022 be adopted as follows:

  1.    That the Regional Municipality of Waterloo take the following actions with respect to the Canada-Wide Early Learning and Child Care (CWELCC) funding, as outlined in report CSD-CHS-22-03, dated June 7, 2022:

  1.    Increase the 2022 Operating Budget for Children’s Services in the amount of $24,118,000 with $0 net tax levy impact, to implement the CWELCC; and
  2.    Authorize Staff to develop program details and polices related to CWELCC that are consistent with the Ministry of Education guidelines, and that align with the 2022-2026 Early Years and Child Care Service System Plan.

  
  2.    That the Regional Municipality of Waterloo take the following action with respect to PHE-PSV-22-01, dated June 7, 2022:

  1.    Implement three 12-hour ambulances, one emergency response unit and all required staff effective October 1, 2022 at an incremental operating cost in 2022 of $717,000 to be funded from the Tax Stabilization Reserve;
  2.    Approve in principle the addition of eight 12-hour ambulances in May and October of 2023, subject to final 2023 Council budget approval;
  3.    Approve the pre-ordering of one (1) emergency response unit for 2022, seven (7) ambulances for 2022 and 2023 expansions and up to 10 ambulances for 2024; and
  4.    Indicate Regional Council’s intent to recover a portion of capital costs relating to the additional Paramedic Services vehicles and equipment set out in this report from future regional development charges, subject to approval of a future Regional Development Charges By-law.

  Carried

12.2.4

Planning & Works Summary - June 7, 2022

• Moved by T. Galloway
  Seconded by J. Erb

  That the Planning and Works summary dated June 7, 2022 be adopted as follows:

  1.    That the Regional Municipality of Waterloo enter into a Consulting Services Agreement with Associated Engineering (Ont.) Ltd for the Elmira By-Pass and Arthur Street Widening Corridor Study (Regional Road 85), from approximately 900m north of the King Street overpass at Hwy 85 to Listowel Road, and a new Elmira By-Pass road corridor between Arthur Street at Listowel Road northerly to Arthur Street North (Regional Road 21) north of Elmira, in the Township of Woolwich, in the amount of $1,371,957  plus all applicable taxes, as outlined in report TES-DCS-22-19, dated June 7, 2022.
  2.    That the Regional Municipality of Waterloo enter into a Consulting Services Agreement with IBI Group for the Preliminary Design, Public Consultation, and Detailed Design for Schneider’s Creek Multi-Use Trail from Block Line Road to Manitou Drive, in the City of Kitchener, in the amount of $522,600 plus all applicable taxes, with additional contract administration and construction inspection services, estimated at $339,400 plus all applicable taxes to be paid on a time basis, as outlined in report TES-DCS-22-24, dated June 7, 2022.
  3.    That the Regional Municipality of Waterloo enter into an Agreement for Professional Consulting Services with R.V. Anderson Associates Limited, for the detailed design and services during construction for the Kitchener Wastewater Treatment Plant New SCADA Control, Operations and Regional Laboratory Building in the amount of $3,210,645.00 plus all applicable taxes, as described in report TES-DCS-22-21, dated June 7, 2022.
  4.    That the Regional Municipality of Waterloo approve an amendment to the existing Consulting Services Agreement with CH2M HILL Canada Limited, for the detailed design and services during construction for the Galt Wastewater Treatment Plant Upgrades – Contract 1, City of Cambridge, in the amount of $468,300.00 for a total contract price of $2,466,331.00 plus all applicable taxes, as outlined in report TES-DCS-22-23 dated June 7, 2022.
  5.    a) That the Regional Municipality of Waterloo approve, in part, with modifications, the Official Plan of the Township of Woolwich, and that the Decision contained in Attachment A to Report PDL-CPL-22-17, dated June 7, 2022, be included in the approval document;
  b)    The repeal of the Township of Woolwich Official Plan, as adopted by the Township of Woolwich By-law 75-2000 and all amendments thereto, is hereby approved in accordance with the provisions of Sections 17 and 21 of the Planning Act, R.S.O. 1990, Chap. P.13, as amended, only insofar as it is replaced by the new Official Plan through this approval; 

  c)    That no decision be made at this time with respect to: 
  i.    Any item deferred by the Council of the Township of Woolwich in Paragraph 1, By-law 55-2021 (Deferral 1); 
  ii.    In Policy 6.5.3.5, the words “or a small-scale school, place of worship and associated cemetery established in accordance with Policy 6.3.5.2” (Deferral 2); 
  iii.    the second sentence of Policy 8.4.3 (Deferral 3); and 
  iv.    In Chapter 20, the definitions for “Category 1 and 2 Specific Retail Store” and “Complementary Commercial Uses” (Deferral 4).
  6.    That the Regional Municipality of Waterloo approve the following as described in report TES-TRS-22-09 dated June 7, 2022:
  a)    Restore university and college oriented transit services beginning on Monday September 5, 2022; 
  b)    Restore iXpress Routes 201 and 202 frequency to every 10 minutes in the peak period beginning by Monday January 2, 2023; contingency plans will consider adding key service in the fall of 2022 as resources become available; and 
  c)    Defer the implementation of the Cambridge network redesign to Monday, April 23, 2023, subject to 2023 budget approval.
  7.    That the Regional Municipality of Waterloo approve the lowering of posted speed limits in school zones on Regional roads by time, day and month as a Pilot Project as per the following additions to Schedule 17, Speed Limits, by amending the Region’s Traffic and Parking By-law 16-023, as amended: 
  •    Add to Schedule 17, Rates of Speed, Regional Road 52 (Bridge Street) from 95m South of Woolwich Street to 33m South of Bridle Trail, Maximum Speed 40km/h, 7:00 a.m. to 5:00 p.m., Monday to Friday, September to June;
  •    Add to Schedule 17, Rates of Speed, Regional Road 53 (Courtland Avenue) from 32m North of Madison Avenue to 83m North of Peter Street, Maximum Speed 40km/h, 7:00 a.m. to 5:00 p.m., Monday to Friday, September to June;
  •    Add to Schedule 17, Rates of Speed, Regional Road 9 (Bridgeport Road) from 100m West of Margaret Avenue to 225m East of Regional Road 8 (Weber Street), Maximum Speed 40km/h, 7:00 a.m. to 5:00 p.m., Monday to Friday, September to June;
  •    Add to Schedule 17, Rates of Speed, Regional Road 1 (Waterloo Street) from 20m North of Laschinger Boulevard to 70m South of Victoria Street/Forrest Avenue, Maximum Speed 40km/h, 7:00 a.m. to 5:00 p.m., Monday to Friday, September to June;
  •    Add to Schedule 17, Rates of Speed, Regional Road 50 (Westmount Road) from Gilmour Crescent to 10m South of Greenbrook Drive, Maximum Speed 40km/h, 7:00 a.m. to 5:00 p.m., Monday to Friday, September to June;
  •    Add to Schedule 17, Rates of Speed, Regional Road 23 (Katherine Street South) from 40m South of Meadowbrook Place to Allan Street, Maximum Speed 40km/h, 7:00 a.m. to 5:00 p.m., Monday to Friday, September to June;
  •    Add to Schedule 17, Rates of Speed, Regional Road 24 (Water Street) from 68m south of Malcolm Street to 15m North of Dayton Street, Maximum Speed 40km/h, 7:00 a.m. to 5:00 p.m., Monday to Friday, September to June;
  •    Add to Schedule 17, Rates of Speed, Regional Road 50 (Westmount Road) from 35m North of Dunsmere Drive to 43m North of Regional Road 4 (Ottawa Street), Maximum Speed 40km/h, 7:00 a.m. to 5:00 p.m., Monday to Friday, September to June;
  •    Add to Schedule 17, Rates of Speed, Regional Road 12 (Bridge Street) from 50m East of Meadowbrook Court to 30m East of Front Street, Maximum Speed 40km/h, 7:00 a.m. to 5:00 p.m., Monday to Friday, September to June;
  •    Add to Schedule 17, Rates of Speed, Regional Road 8 (Weber Street) from 93m South of Borden Avenue to 50m South of Stirling Avenue, Maximum Speed 40km/h, 7:00 a.m. to 5:00 p.m., Monday to Friday, September to June;
  •    Add to Schedule 17, Rates of Speed, Regional Road 15 (Lobsinger Line) from 140m West of Charles Street to Regional Road 10 (Herrgott Road), Maximum Speed 40km/h, 7:00 a.m. to 5:00 p.m., Monday to Friday, September to June;
  •    Add to Schedule 17, Rates of Speed, Regional Road 58 (Fischer-Hallman Road) from 28m North of McGarry Drive to Queen’s Boulevard, Maximum Speed 40km/h, 7:00 a.m. to 5:00 p.m., Monday to Friday, September to June;
  •    Add to Schedule 17, Rates of Speed, Regional Road 55 (Victoria Street) from 131m West of Westforest Trail to 130m East of Westforest Trail/Eastforest Trail, Maximum Speed 40km/h, 7:00 a.m. to 5:00 p.m., Monday to Friday, September to June;
  •    Add to Schedule 17, Rates of Speed, Regional Road 8 (Weber Street) from 127m South of Montgomery Road to 11m South of Edmund Road, Maximum Speed 40km/h, 7:00 a.m. to 5:00 p.m., Monday to Friday, September to June;
  •    Add to Schedule 17, Rates of Speed, Regional Road 6 (Frederick Street) from Spetz Street to 38m East of Lancaster Street (Ellen Street) , Maximum Speed 40km/h, 7:00 a.m. to 5:00 p.m., Monday to Friday, September to June;
  •    Add to Schedule 17, Rates of Speed, Regional Road 21 (Arthur Street) from First Street to 20m South of Ernst Street, Maximum Speed 40km/h, 7:00 a.m. to 5:00 p.m., Monday to Friday, September to June;
  •    Add to Schedule 17, Rates of Speed, Regional Road 8 (Weber Street) from 52m South of Broadview Avenue to 50m North of Wilfred Avenue, Maximum Speed 40km/h, 7:00 a.m. to 5:00 p.m., Monday to Friday, September to June;
  •    Add to Schedule 17, Rates of Speed, Regional Road 86 (Line 86) from 415m from East of Regional Road 10 (Herrgott Rd) to 810m East of Regional Road 10 (Herrgott Rd)/Sideroad 18, Maximum Speed 40km/h, 7:00 a.m. to 5:00 p.m., Monday to Friday, September to June;
  •    Add to Schedule 17, Rates of Speed, Regional Road 57 (University Avenue) from 130m West of Westvale Gate/Resurrection Drive to 103m West of Regional Road 58 (Fischer-Hallman Road) , Maximum Speed 40km/h, 7:00 a.m. to 5:00 p.m., Monday to Friday, September to June;
  •    Add to Schedule 17, Rates of Speed, Regional Road 1 (Snyder’s Road) from 197m East of Regional Road 5 (Nafziger Road) to 115m West of Brenneman Drive, Maximum Speed 40km/h, 7:00 a.m. to 5:00 p.m., Monday to Friday, September to June;
  •    Add to Schedule 17, Rates of Speed, Regional Road 9 (Erb Street West) from 18m East of Westhaven Street to 192m East of Erbsville Court, Maximum Speed 40km/h, 7:00 a.m. to 5:00 p.m., Monday to Friday, September to June;
  •    Add to Schedule 17, Rates of Speed, Regional Road 8 (Weber Street) from 20m South of Regional Road 15 (King Street) to 23m South of Milford Avenue, Maximum Speed 40km/h, 7:00 a.m. to 5:00 p.m., Monday to Friday, September to June;
  •    Add to Schedule 17, Rates of Speed, Regional Road 70 (Erbsville Road) from 128m South of Laurelwood Drive to 65m South of Wideman Road, Maximum Speed 40km/h, 7:00 a.m. to 5:00 p.m., Monday to Friday, September to June;
  •    Add to Schedule 17, Rates of Speed, Regional Road 38 (Maple Grove Road) from Saltsman Drive to 25m West of Regional Road 17 (Fountain Street), Maximum Speed 50km/h, 7:00 a.m. to 5:00 p.m., Monday to Friday, September to June;
  •    Add to Schedule 17, Rates of Speed, Regional Road 10 (Herrgott Road) from 25m South of Broadway Street to 40m South of Geddes Street, Maximum Speed 60km/h, 7:00 a.m. to 5:00 p.m., Monday to Friday, September to June;
  •    Add to Schedule 17, Rates of Speed, Regional Road 30 (Shantz Station Road) from 400m North of Highway 7 (Victoria Street) to 274m South of Hopewell Creek Road, Maximum Speed 60km/h, 7:00 a.m. to 5:00 p.m., Monday to Friday, September to June; and
  •    Add to Schedule 17, Rates of Speed, Regional Road 16 (Kressler Road) from 227m South of Rocky Lane to 570m South of Rocky Lane, Maximum Speed 60km/h, 7:00 a.m. to 5:00 p.m., Monday to Friday, September to June.
  as outlined in Report TES-TRP-22-06 dated June 7, 2022.
  8.    That the Regional Municipality of Waterloo approve the expropriation of lands for improvements at the intersection of Line 86 (Regional Road No. 86) and Floradale Road (Regional Road No. 19), in the Township of Woolwich, in the Regional Municipality of Waterloo, as detailed in report PDL-LEG-22-32, dated June 7th, 2022, described as follows:

  Fee Simple Partial Taking:
  I.    Part of Lot 104, German Company Tract, being Part 1 on 58R-21350, (Part of PIN 22211-0422 (LT)), Township of Woolwich, Regional Municipality of Waterloo (1525 Floradale Road / 300 Line 86, Woolwich);

  II.    Part Lot 105, German Company Tract, being Parts 3, 4 & 6 on 58R-21350, (Part of PIN 22233-0839 (LT)), Township of Woolwich, Regional Municipality of Waterloo (275 Church Street West, Woolwich);

  III.    Part of Lot 112, German Company Tract, being Part 7 on 58R-21350, (Part of PIN 22159-0006 (LT)), Township of Woolwich, Regional Municipality of Waterloo (southwest quadrant of the intersection of Line 86 and Floradale Road, Woolwich);

  IV.    Part of Lot 113, German Company Tract, being Part 8 on 58R-21350, (Part of PIN 22211-0411 (LT)), Township of Woolwich, Regional Municipality of Waterloo (6805 Line 86, Woolwich);

  Permanent Easement - Drainage:
  The right and easement, being an easement in gross, for itself, its successors and assigns and anyone authorized by it, in perpetuity to, at any time enter upon the following properties for purposes of constructing, installing, maintaining, inspecting, altering, moving, replacing, reconstructing, enlarging and repairing, as applicable, pipes, catch basins, swales, ditches and other works and appurtenances thereto for the purpose of the transfer or transmission and management of storm water, both above and below the ground and for every such purpose and for all purposes necessary or incidental to the exercise of the rights hereby created, through, over, upon, along and across the lands, and for all such purposes together with the free, unimpeded and unobstructed access for itself, its successors and assigns, servants, agents, contractors, workers and anyone authorized by it,  and  vehicles, supplies and equipment at all times and for all purposes and things necessary for or incidental to the exercise and enjoyment of the right and easement:
  V.     Part Lot 105, German Company Tract, being Parts 2 & 5 on 58R-21350, (Part of PIN 22233-0839 (LT)), Township of Woolwich, Regional Municipality of Waterloo (275 Church Street West, Woolwich);

  And that staff be instructed to register a Plan of Expropriation for the property within three months of the granting of the approval to expropriate the property, as required by the Expropriations Act;

  And that the registered owners be served with a Notice of Expropriation and a Notice of Possession for the property after the registration of the Plan of Expropriation and the Regional Solicitor is authorized to take any and all actions required to enforce such Notices including but not limited to any application pursuant to Section 40 of the Expropriations Act;

  And that the Regional Solicitor is authorized to enter into an agreement with the registered owners, or to make an application under Section 39 of the Expropriations Act, to adjust the date for possession specified in the Notice of Possession as may be required;
  And that all above-referenced fee simple partial takings situated adjacent to an existing Regional public highway be acquired for road widening purposes and  therefore be deemed to form part of the adjacent public highway in accordance with subsection 31(6) of the Municipal Act, 2001;   
  And that if no agreement as to compensation is made with an owner, the statutory Offer of Compensation and payment be served upon the registered owners of the property in the amount of the market value of the interests in the land as estimated by the Region’s appraiser in accordance with the Expropriations Act;

  And that the Regional Solicitor be authorized to execute any Indemnity agreement or other document related to payment of the statutory Offer of Compensation;

  And further that the Regional Solicitor be authorized to discontinue expropriation proceedings or any part thereof, in respect of the above described lands, or any part thereof, upon the registration on title of the required documentation to complete the transaction or if determined by the Commissioner of Transportation and Environmental Services that such lands, or any part or interest thereof, are not required for the subject Project.

  9.    That the Regional Municipality of Waterloo approve the expropriation of lands for the purpose of the reconstruction of Dundas Street from Hespeler Road to Franklin Boulevard and on Main Street from Chalmers Street to Franklin Boulevard, in the City of Cambridge, in the Regional Municipality of Waterloo, as detailed in Report PDL-LEG-22-33 dated June 7, 2022, described as follows:

  Fee Simple Full Taking:

  i.    Lot 2, Registered Plan 1263, being Part 1 on 58R-21005 (PIN 03842-0029 (LT)) (355 Main Street, Cambridge);
  Fee Simple Partial Taking:
  ii.    Part of Lot 1, Registrar’s Compiled Plan 1135, being Part 1 on 58R-21008 (Part of PIN 03824-0008 (LT)) (11 Dundas Street North, Cambridge);
  iii.    Part of Lots 1 and 2, Registrar’s Compiled Plan 1135, being Part 2 on 58R-21008 (Part of PIN 03824-0008 (LT)) (11 Dundas Street North, Cambridge);
  iv.    Part of Lot 2, Registrar’s Compiled Plan 1135, being Part 3 on 58R-21008 (Part of PIN 03824-0097 (LT)) (75 Dundas Street North, Cambridge);
  v.    Part of Lots 2 and 3, Registrar’s Compiled Plan 1135, being Part 4 on 58R-21008 (Part of PIN 03824-0097 (LT)) (75 Dundas Street North, Cambridge);
  vi.    Part of Lot 3, Registrar’s Compiled Plan 1135, being Parts 5, 6, 7 and 8 on 58R-21008 (Part of PIN 03824-0097 (LT)) (75 Dundas Street North, Cambridge);
  vii.    Part of Lot 5, Concession 11, being Part 9 on 58R-21008 (Part of PIN 03824-0014 (LT)) (75 Dundas Street North, Cambridge);
  viii.    Part of Lot 6, Concession 10, being Part 1 on 58R-21007 (Part of PIN 03824-0017 (LT)) (31 Dundas Street South, Cambridge);
  ix.    Part of Lot 6, Concession 10, being Part 2 on 58R-21007 (Part of PIN 03824-0029 (LT)) (31 Dundas Street South, Cambridge);
  x.    Part of Lot 5, Concession 10, being Part 3 on 58R-21007 (Part of PIN 03824-0022 (LT)) (489 Main Street East, Cambridge);
  xi.    Part of Lots 100 and 101, Registered Plan 215, being Part 1 on 58R-21006 (Part of PIN 03823-0119 (LT)) (1 Briercrest Avenue, Cambridge);
  xii.    Part of Lots 101 and 102, Registered Plan 215, being Part 2 on 58R-21006 (Part of PIN 03823-0120 (LT)) (350 Main Street, Cambridge);

  Temporary Easement – Grading:
  The right and easement, being a temporary easement in gross, for the free and unobstructed, right, interest and easement terminating on the 31st day of December, 2024, for itself, its successors and assigns, and anyone authorized by it, on, over, under and through the following properties for the purposes of excavation, construction, installation, replacement, alteration, grading, and landscaping as required in connection with the improvements on Dundas Street from Hespeler Road to Franklin Boulevard and on Main Street from Chalmers Street to Franklin Boulevard, and all related improvements, and works ancillary thereto and for such purposes, the free, unimpeded and unobstructed access to the lands at all times by employees, agents, contractors, workers and anyone authorized by it, and vehicles, supplies and equipment at all times and for all purposes and things necessary for or incidental to the exercise and enjoyment of the right and easement:

  xiii.    Part of Lot 1, Registrar’s Compiled Plan 1135, being Part 18 on 58R-21008 (Part of PIN 03824-0008 (LT)) (11 Dundas Street North, Cambridge);
  xiv.    Part of Lots 1 and 2, Registrar’s Compiled Plan 1135, being Part 17 on 58R-21008 (Part of PIN 03824-0008 (LT)) (11 Dundas Street North, Cambridge);
  xv.    Part of Lot 3, Registrar’s Compiled Plan 1135, being Parts 11, 12, 13 and 14 on 58R-21008 (Part of PIN 03824-0097 (LT)) (75 Dundas Street North, Cambridge);
  xvi.    Part of Lots 2 and 3, Registrar’s Compiled Plan 1135, being Part 15 on 58R-21008 (Part of PIN 03824-0097 (LT)) (75 Dundas Street North, Cambridge);
  xvii.    Part of Lot 2, Registrar’s Compiled Plan 1135, being Part 16 on 58R-21008 (Part of PIN 03824-0097 (LT)) (75 Dundas Street North, Cambridge);
  xviii.    Part of Lot 5, Concession 11, being Part 10 on 58R-21008 (Part of PIN 03824-0014 (LT)) (75 Dundas Street North, Cambridge);
  xix.    Part of Lot 6, Concession 10, being Part 4 on 58R-21007 (Part of PIN 03824-0017 (LT)) (31 Dundas Street South, Cambridge); 
  xx.    Part of Lot 6, Concession 10, being Part 5 on 58R-21007 (Part of PIN 03824-0029 (LT)) (31 Dundas Street South, Cambridge);
  xxi.    Part of Lot 5, Concession 10, being Part 6 on 58R-21007 (Part of PIN 03824-0022 (LT)) (489 Main Street East, Cambridge);
  xxii.    Part of Lots 100 and 101, Registered Plan 215, being Part 4 on 58R-21006 (Part of PIN 03823-0119 (LT)) (1 Briercrest Avenue, Cambridge);
  xxiii.    Part of Lots 101 and 102, Registered Plan 215, being Part 3 on 58R-21006 (Part of PIN 03823-0120 (LT)) (350 Main Street, Cambridge);

  And that staff be instructed to register a Plan of Expropriation for the property within three months of the granting of the approval to expropriate the property, as required by the Expropriations Act;

  And that the registered owners be served with a Notice of Expropriation and a Notice of Possession for the property after the registration of the Plan of Expropriation and the Regional Solicitor is authorized to take any and all actions required to enforce such Notices including but not limited to any application pursuant to Section 40 of the Expropriations Act;

  And that the Regional Solicitor is authorized to enter into an agreement with the registered owners, or to make an application under Section 39 of the Expropriations Act, to adjust the date for possession specified in the Notice of Possession as may be required;
  And that all above-referenced fee simple partial takings situated adjacent to an existing Regional public highway be acquired for road widening purposes and therefore be deemed to form part of the adjacent public highway in accordance with subsection 31(6) of the Municipal Act, 2001;   
  And that if no agreement as to compensation is made with an owner, the statutory Offer of Compensation and payment be served upon the registered owners of the property in the amount of the market value of the interests in the land as estimated by the Region’s appraiser in accordance with the Expropriations Act;

  And that the Regional Solicitor be authorized to execute any Indemnity agreement or other document related to payment of the statutory Offer of Compensation;

  And further that the Regional Solicitor be authorized to discontinue expropriation proceedings or any part thereof, in respect of the above described lands, or any part thereof, upon the registration on title of the required documentation to complete the transaction or if determined by the Commissioner of Transportation and Environmental Services that such lands, or any part or interest thereof, are not required for the subject Project.
  10.    That the Regional Municipality of Waterloo extend Contract T2009-169 with the City of Guelph (City) for the Processing of Green Bin waste for up to two (2), five-year periods, with the first five-year extension being from October 1, 2023 to September 30, 2028, under the same terms and conditions as approved by Council in Report TES-WMS-E-10-020, on April 14, 2010, for processing of 20,000 metric tonnes per year; and, That the Regional Municipality of Waterloo negotiate and finalize the contract extension with the City of Guelph, subject to the satisfaction of the Director, Waste Management Services and Director, Legal; 
  That a tender be developed to solicit bids from other 3rd party processors for the additional tonnage collected under the Green Bin Organics Program above the 20,000 tonne commitment to the City, with the contract timeline of this tender aligning with the above contract extension with the City, as described in report TES-WMS-22-05 dated June 7, 2022.

  11. That the Regional Municipality of Waterloo take the following action with respect to PDL-CPL-22-16 dated June 7, 2022:
  a)    continue with time sensitive corporate climate and energy transition work as outlined in PDL-CPL-22-16 (dated June 7, 2022), while work to develop the corporate carbon budget and transition strategy continues; and 
  b)    include, to the extent possible, initial estimates of the investments required to meet the Region’s climate action goals in the preliminary 2023-2032 Capital Plan.
   
  
  

  Carried

12.2.5

Licensing & Hearings Summary - June 8, 2022

• Moved by G. Lorentz
  Seconded by L. Armstrong

  That the Licensing and Hearings Summary, dated June 8, 2022 be adopted as follows:

  1.    That the Region of Waterloo amend the taxi fares in Bylaw 16-044, a Bylaw to Licence, Regulate and Govern Brokers, Owners and Drivers of Taxi Cabs, outlined in report PDL-CAS-22-04 dated June 8, 2022, as follows:
  a) Increase the per kilometer rate from $2.30 to $2.50; and
  b) Increase the waiting per hour rate from $35.00 to $40.00

  Carried

12.2.6

Closed A&F Summary - June 7, 2022

• Moved by G. Lorentz
  Seconded by J. Erb

  That the Closed Administration and Finance Summary, dated June 7, 2022, be adopted as follows:

  1.That the Regional Municipality of Waterloo approve a tentativeMemorandum of Settlement for Region’s Long Term Care staff atSunnyside Home represented by Unifor 1106, for the period of January 1,2022 to December 31, 2024.

  Carried

12.2.7

Closed Planning & Works Summary - June 7, 2022

• Moved by J. Nowak
  Seconded by E. Clarke

  That the Closed Planning and Works Summary, dated June 7, 2022, be adopted as follows:

  1.    That the Regional Municipality of Waterloo:
  (a) authorize and direct the Regional Solicitor on behalf of The Regional Municipality of Waterloo to enter into an Agreement of Purchase and Sale with Marlene Reis (the “Owner”), and execute all documentation with respect to the purchase of property municipally known as 355 Main Street, Cambridge, legally described as Lot 2, Registered Plan 1263, being Part 1 on 58R-21005; in the City of Cambridge, in the Regional Municipality of Waterloo, being all of PIN 03842-0029 (LT) (the “Property”) for the sum of $998,000, with all terms and conditions subject to the satisfaction of the Regional Solicitor; and
  (b) authorize and direct the Regional Solicitor to execute such other documents, to the satisfaction of the Commissioner of Transportation and Environmental Services and Regional Solicitor, to carry out the Agreement of Purchase and Sale; as described in report PDL-LEG-22-39, dated June 7, 2022.

  Carried

12.2.8

Closed Council Summary - June 22, 2022

• Moved by B. Vrbanovic
  Seconded by E. Clarke

  That the Closed Council Summary, dated June 22, 2022, be adopted as follows:

  1.  That the Regional Municipality of Waterloo approve the following:

  1. 1. That the Commissioner, Community Services be authorized to approve and execute a parking exemption agreement with The Corporation of the City of Waterloo and Southside Construction Management Ltd. and/or affiliate, pursuant to Section 40 of the Planning Act, in respect of the development of affordable housing at 555 Beechwood Drive, Waterloo; and
     2. That Region staff bring forward a by-law to authorize the entering into agreement(s) for the provision of Municipal Capital Facilities for Affordable Housing for Southside Construction Management Ltd. and/or affiliate, in the City of Waterloo, in the Regional Municipality of Waterloo for consideration by Regional Council as set out in report PDL-LEG-40/CSD-HOU-22-17 dated June 22, 2022.
  2. That The Regional Municipality of Waterloo approve a settlement in regard to the Court actions of CV-1250-17 and CV-17-584196 whereby Aquicon Construction Co. Ltd., Rainbow Group Ltd. and Rebanks Pepper Littlewood Architects Ltd. pay the Region the total sum of $810,000, inclusive of HST, for construction deficiencies at the Waterloo North Police Division, and that the Regional Solicitor have all necessary authority to sign such releases and other documents to finalize the settlement as set out in closed report PDL-LEG-22-42,  dated June 22, 2022. 
  3. That the Regional Municipality of Waterloo confirm the appeal filed by the Regional Commissioner of Planning, Development and Legislative Services on behalf of the Region pursuant to By-law 17-035 (Commissioner’s Delegation By-law), with regard to the Township of Woolwich Committee of Adjustment’s decision of consent application B14/2022 to the Ontario Land Tribunal (OLT), and direct staff to attend at the Ontario Land Tribunal proceedings to represent the Region of Waterloo on the direction of the Commissioner of Planning, Development and Legislative Services as set out in closed report PDL-LEG-22-46/PDL-CPL-22-18, dated June 22, 2022.
  Carried

12.3

Chief Administrative Officer

12.3.1

CAO-EDI-22-04/PHE-HLV-22-04, Upstream Initiatives Fund Update

Jenny Smith, Director, Corporate Strategy and Performance and Fauzia Baig, Director, Equity, Diversity and Inclusion, provided a presentation to update on the upstream initiatives fund. A copy of the presentation is appended to the original minutes. They highlighted the main themes that have been heard during community engagement including the importance of decolonizing funding and moving away from competition. F. Baig highlighted the three step process that will be used for the fund. J. Smith noted that they are hoping to launch funding in the summer with some decisions in the fall. 

Council stressed the importance of the funding being used to address upstream projects that address the root cause of issues. 

Received for information. 

12.4

Regional Chair

12.5

Regional Clerk

12.5.1

PDL-CAS-22-05, Waterloo Regional Heritage Foundation Appointments

• Moved by E. Clarke
  Seconded by D. Jaworsky

  That the Regional Municipality of Waterloo ratify the following appointments to the Waterloo Regional Heritage Foundation in accordance with report PDL-CAS-22-05, dated June 22, 2022: 
  a)    Adele Dobkowski for a term ending June 2025;
  b)    Jordan Baker for a term ending June 2025; 
  c)    John Glass for a term ending in June 2025; 
  d)    Vanessa Hicks for a term ending in June 2025; and
  e)    Michelle Lee for a term ending in June 2025.

   

  Carried

13.

Other Matters Under Committee of the Whole

13.1

PDL-CUL-22-03, Public Art in the Region of Waterloo International Airport

Helen Chimirri-Russell, Director, Cultural Services, provided an overview of the process for selecting art for the airport noting that it will be on loan from the artist and the Region will cover the insurance.

• Moved by E. Clarke
  Seconded by T. Galloway

  That the Regional Municipality of Waterloo take the following action with respect to temporary Public Art installations at the Region of Waterloo International Airport, as outlined in Report PDL-CUL-22-03 dated June 22, 2022.

  1. Endorse the temporary installation of the six (6) pieces of public art in the terminal expansion at the Region of Waterloo International Airport for a period of 12 to 24 month period, and
  2. Approve the expenditure of up to $50,000 from the Public Art Reserve Fund to cover artist fees, installation and associated costs.
  Carried

13.2

PDL-LEG-22-41, Authorization to Expropriate Lands (1st Report) at 2322 Snyder’s Road East, Township of Wilmot

• Moved by E. Clarke
  Seconded by H. Jowett

  That The Regional Municipality of Waterloo direct and authorize the Regional Solicitor to take the following actions with respect to the expropriation of lands for soil management purposes associated with the long term development, operation, maintenance and ultimate closure of the Waterloo Waste Management Landfill site  (Project) as detailed in report PDL-LEG-22-41 dated June 22, 2022:

  1. Complete application(s) to the Council of The Regional Municipality of Waterloo, as may be required from time to time, for approval to expropriate land, which is required for significant soil management needs associated with long term landfill development and operation for the remaining life of the Waterloo landfill (Site) and described as a fee simple full taking of Part Lot 1, Concession North of Snyder's Road, Wilmot, Part 5 on 58R-6613; subject to 1077502 and 399983, being all of PIN 221840195 (LT), in the Township of Wilmot (2322 Snyder’s Road (formerly known as 2320 Snyder’s Road East));
  2. Serve notices of the above applications(s) required by the Expropriations Act (the “Act”);
  3. Forward to the Chief Inquiry Officer any requests for a hearing that may be received within the time prescribed by the Act;
  4. Attend, with appropriate Regional staff, at any hearing that may be scheduled;
  5. Discontinue expropriation proceedings or any part thereof, in respect of the above described lands, or any part thereof, upon the registration on title of the required documentation to complete a transaction whereby the required interests in the lands are conveyed or if otherwise deemed appropriate in the opinion of the Commissioner of Transportation and Environmental Services and the Regional Solicitor; and
  6. Do all things necessary and properly to be done and report thereon to Regional Council in due course.
  Carried

13.3

PDL-LEG-22-43/COR-FFM-22-06, Extension of the Agreement with the City of Waterloo Regarding Use of Waterloo Parking Structure

• Moved by D. Jaworsky
  Seconded by J. Nowak

  That the Regional Municipality of Waterloo take the following actions, with respect to report PDL-LEG-22-43/COR-FFM-22-06 dated June 22, 2022:
  a)    Enter into an amending agreement with the Corporation of the City of Waterloo to further extend an existing option to purchase a share of a parking structure owned by the City of Waterloo and used by the Region of Waterloo; and
  b)    That the Commissioner, Corporate Services and the Regional Solicitor be authorized to approve and execute the final Option Agreement to exercise the existing option to purchase a share of a parking structure owned by the City of Waterloo and used by the Region of Waterloo, prior to December 31, 2022.

  Carried

14.

Motion for Committee of the Whole to Rise and Council Resume

• Moved by K. Kiefer
  Seconded by K. McGarry

  That Committee of the Whole rise and Council resume.

  Carried

15.

Motion To Adopt Proceedings of Committee of the Whole

• Moved by S. Shantz
  Seconded by K. McGarry

  That Council adopt the proceedings of Committee of the Whole.

  Carried

17.

Notice of Motion

18.

Unfinished Business

19.

Other Business

20.

Questions

21.

Enactment of By-laws – First, Second & Third Readings

• Moved by L. Armstrong
  Seconded by S. Shantz

  That the following by-laws be approved. 

  Carried

21.1

By-law 22-027

• Moved by L. Armstrong
  Seconded by S. Shantz

  That a By-law to Amend By-law 16-023, as amended, being a By-law to Regulate Traffic and Parking on Highways Under the Jurisdiction of the Regional Municipality of Waterloo (Regional Road 4 - Ottawa Street)  be read a first, second and third time, finally passed and numbered 22-027, signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

  Carried

21.2

By-law 22-028

• Moved by L. Armstrong
  Seconded by S. Shantz

  That a By-law to Delegate Authority to the Outgoing Council to Pass Bylaw(s) to authorize the issue of Debentures for Capital Works of The Regional Municipality of Waterloo and of its Lower-tier Municipalities be read a first, second and third time, finally passed and numbered 22-028, signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

  Carried

21.3

By-law 22-029

• Moved by L. Armstrong
  Seconded by S. Shantz

  That a By-law to Amend By-law 16-044, A By-law to License, Regulate and Govern Brokers, Owners and Drivers of Taxi-Cabs within The Regional Municipality of Waterloo (Taxi Fares) be read a first, second and third time, finally passed and numbered 22-029,  signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

  Carried

21.4

By-law 22-030

• Moved by L. Armstrong
  Seconded by S. Shantz

  That a By-law to Amend By-law 16-023, as amended, being a By-law to Regulate Traffic and Parking on Highways Under the Jurisdiction of the Regional Municipality of Waterloo (Posted Speed Limits in School Zones) be read a first, second and third time, finally passed and numbered 22-030, signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

  Carried

21.5

By-law 22-031

• Moved by L. Armstrong
  Seconded by S. Shantz

  That a By-law to authorize the borrowing upon amortizing debentures in the principal amount of $5,000,000 for a capital work of The Regional Municipality of Waterloo be read a first, second and third time, finally passed and numbered 22-031, signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

  Carried

21.6

By-law 22-032

• Moved by L. Armstrong
  Seconded by S. Shantz

  That a By-law to authorize the borrowing upon amortizing debentures in the principal amount of $949,000 for a capital work of The Regional Municipality of Waterloo. be read a first, second and third time, finally passed and numbered 22-032 signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

  Carried

21.7

By-law 22-033

• Moved by L. Armstrong
  Seconded by S. Shantz

  That a By-law to authorize the entering into agreements for the provision of Municipal Capital Facilities for Affordable Housing by Southside Construction Management Ltd. and/or affiliate, in the City of Waterloo, in the Regional Municipality of Waterloo. be read a first, second and third time, finally passed and numbered 22-033, signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

  Carried

21.8

By-law 22-034

• Moved by L. Armstrong
  Seconded by S. Shantz

  That a By-law to Amend By-law Number 16-032 of The Regional Municipality of Waterloo, A By-Law to Provide for its Procurement of Goods and Services and the Disposal of its Surplus Goods be read a first, second and third time, finally passed and numbered 22-034, signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

  Carried

21.9

By-law 22-035

• Moved by L. Armstrong
  Seconded by S. Shantz

  That a By-law to Confirm the Actions of Council of June 22, 2022 be read a first, second and third time, finally passed and numbered 22-035 signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

  Carried

22.

Motion to go into Closed Session

• That a closed meeting of Council be held on Wednesday, June 22, 2022 immediately following the open session. electronically, in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters:

  1. Receiving advice that is subject to solicitor-client privilege related to potential litigation;
  2. Receiving advice that is subject to solicitor-client privilege related to ongoing litigation; and
  3. Personal matters about an identifiable individual.

23.

Adjourn

• That Council approve continuing this meeting of Council beyond 11:00 p.m.

  Carried
• That the meeting adjourn at 10:55 p.m.

  Carried