Regional Municipality of Waterloo
Administration and Finance Committee
Agenda

Meeting #:
Date:
Regular Session:
-
Location:
Council Chambers

Should you require an alternative format please contact the Regional Clerk at Tel.: 519-575-4400, TTY: 519-575-4605, or regionalclerk@regionofwaterloo.ca

1.
Call to Order

 

2.
Land Acknowledgement

 

3.
Declarations of Pecuniary Interest under the “Municipal Conflict of Interest Act”

 

4.
Presentations

 

5.
Delegations

 

6.
Consent Agenda

 

Items on the Consent Agenda can be approved in one motion of Committee to save time. Prior to the motion being voted on, any member of Committee may request that one or more of the items be removed from the Consent Agenda and voted on separately.

  • Recommended Motion:

    That the Consent Agenda items be received for information and approved.

6.1
Strategic Focus – Healthy, Safe and Inclusive Communities

 

6.2
Strategic Focus – Responsive and Engaging Public Service

 

6.2.1
PDL-CAS-23-010, 2023 Waterloo Regional Heritage Foundation Appointments

This item has attachments. 
1.PDL-CAS-23-010, 2023 Waterloo Regional Heritage Foundation Appointments.pdf
2.Appendix A - WRHF Bylaw.pdf
  • Recommended Motion:

    That the Regional Municipality of Waterloo ratify the following appointments to the Waterloo Regional Heritage Foundation in accordance with report PDL-CAS-23-010, dated August 15, 2023:

    a)Robert Shipley for a term ending June 2026.

6.2.2
COR-TRY-23-020, Quarterly Summary of Tenders/Quotations and Requests for Proposals Approved by the Chief Administrative Officer

This item has attachments. 
1.2023 April - June Quarterly Summary of Tenders, Quotations, Requests for Proposals Approved by the CAO - COR-TRY-23-020.pdf
2.Appendix 1 CAO Tender and Quotation Awards.pdf
3.Appendix 2 CAO Request for Proposal Awards.pdf
  • Recommended Motion:

    For Information.

6.2.3
COR-TRY-23-021, Investment Position at June 30, 2023

This item has attachments. 
1.Investment Position at June 30, 2023 - COR-TRY-23-021.pdf
2.Appendix A - General Fund Investment Portfolio.pdf
3.Appendix B - Sinking Fund Portfolio at June 30, 2023.pdf
  • Recommended Motion:

    For Information.

6.2.4
COR-FFM-23-002, Pre-Budget 2024 Vehicle Procurement Approval

This item has attachments. 
1.Pre-Budget 2024 Vehicle Procurement Approval - COR-FFM-23-002.pdf
2.Appendix A - Summary – 2024 Vehicle Procurement Plan (Replacements).pdf
3.Appendix B - Summary – 2024 Vehicle Procurement Plan (Deferrals).pdf
4.Appendix C - Summary – 2024 Vehicle Procurement Plan (Deletions).pdf
  • Recommended Motion:

    That the Regional Municipality of Waterloo approve the pre-budget procurement of vehicles and equipment scheduled for replacement in 2024 as set out in report COR-FFM-23-002 dated August 15, 2023.

7.
Regular Agenda

 

7.1
Strategic Focus - Thriving Economy

 

7.1.1
COR-CFN-23-029, 2023 Mid-Year Update

This item has attachments. 
1.2023 Mid-Year Update.pdf
2.Appendix A 2023 Mid-year Business Plan Update.pdf
3.Appendix B Summary of 2023 Operating Budget Year-End Estimates by Department.pdf
4.Appendix C Summary of Capital Program Year-End Spending Estimates.pdf
5.Appendix D Recommended 2023 Capital Program Adjustments.pdf
6.Appendix E 2023 In-Year Council Approvals.pdf
  • Recommended Motion:

    That the Regional Municipality of Waterloo take the following action with respect to the 2023 Mid-Year Update as set out in report COR-CFN-23-029 dated August 15, 2023:

    1. Receive the 2023 Mid-Year Update that shows implementation and financial progress towards delivery on the Region’s Annual Business Plan, in support of achieving the vision set out by Council in the Strategic Plan 2019-2023; and
    2. Amend the 2023 Tax Supported Capital Budget as set out in Appendix D.

7.1.2
CAO-COM-23-003, Corporate Strategic Plan 2023-2027

This item has attachments. 
1.Corporate Strategic Plan 2023-2027 - CAO-COM-23-003.pdf
2.Appendix B Strategic Plan Inventory.pdf
3.Appendix A 2023-2027 Strategic Plan Final Report.pdf
4.Presentation 2023-2027 Strategic Plan.pdf
  • Recommended Motion:

    That the Regional Municipality of Waterloo approve the 2023-2027 Strategic Plan as outlined in report CAO-COM-23-003, dated August 15, 2023

7.2
Strategic Focus – Responsive and Engaging Public Service

 

7.2.1
PDL-CAS-23-009, Council Electronic Participation Pilot Project Update

This item has attachments. 
1.PDL-CAS-23-009, Council Electronic Participation Pilot Project Update.pdf
  • Recommended Motion:

    That the Regional Municipality of Waterloo approve the continuation of electronic participation for members of Council for Council/Standing Committee Meetings as set out in Procedural By-law 22-051, Section 15, as amended, as outlined in report PDL-CAS-23-009, dated August 15, 2023.

    And that the Regional Clerk be directed to provide a proposed cost estimate in the 2024 Regional Budget for Council Chamber technological upgrades to ensure the continuation of electronic participation as an option for both the Public and the Members of Council.

7.2.2
PDL-CAS-23-012, Processing Centre for Automated Speed Enforcement

This item has attachments. 
1.Processing Centre for Automated Speed Enforcement - PDL-CAS-23-012.pdf
2.Appendix A - Business Case - Processing Centre for Automated Speed Enforcement.pdf
3.Appendix B - Automated Speed Enforcement Infographic.pdf
4.Appendix C - Financial Summary.pdf
  • Recommended Motion:

    That the Regional Municipality of Waterloo approve the following to support the Council- approved expansion of the Automated Speed Enforcement Program to all school zones within the Region, subject to 2024 budget approval as outlined in report PDL-CAS-012, dated August 15, 2023:

    1. Approve the establishment of a Region of Waterloo processing centre for automated speed enforcement infractions;
    2. Direct staff to submit the proposed staffing and budget requirements as part of the 2024 Plan and Budget for the associated start-up costs, and the permanent full-time positions necessary for operating the automated speed enforcement processing centre as outlined in the report; and
    3. That the Commissioner of Transportation Services, on behalf of the Region, enter into an Amending Agreement amending the current Agreement between Redflex Traffic Systems (Canada) Limited and the Region dated July 16, 2019, to allow for the supply of necessary equipment for the Region to establish the Region of Waterloo Processing Centre, to the satisfaction of the Regional Solicitor.

7.2.3
COR-CFN-23-028, Tax Stabilization Reserve and Working Funds Reserve

This item has attachments. 
1.Tax Stabilization Reserve and Working Funds Reserve - COR-CFN-23-028.pdf
  • Recommended Motion:

    For information.

8.
Information/Correspondence

 

9.
Other Business

 

10.
Next Meeting- September 12, 2023

 

11.
Adjourn

 
  • Recommended Motion:

    That the meeting adjourn at x:xx x.m.

No Item Selected