Administration and Finance Committee Minutes

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Council Chambers
Members Present:
  • K. Redman, 
  • D. Craig, 
  • J. Erb, 
  • S. Foxton, 
  • M. Harris, 
  • C. Huinink, 
  • C. James, 
  • J. Liggett, 
  • D. McCabe, 
  • J. Nowak, 
  • N. Salonen, 
  • S. Shantz, 
  • B. Vrbanovic, 
  • K. Williams, 
  • and P. Wolf 
Members Absent:
  • R. Deutschmann 

Should you require an alternative format or a copy of the official minutes please contact the Regional Clerk at Tel.: 519-575-4400, TTY: 519-575-4605, or regionalclerk@regionofwaterloo.ca

Start time is approximate. The Administration and Finance Committee will start immediately following Planning and Works Committee.

1.
Call to Order

 

Chair M. Harris called the meeting to order at 9:36 a.m.

2.
Land Acknowledgement

 

Chair M. Harris provided a land acknowledgment.

3.
Declarations of Pecuniary Interest under the “Municipal Conflict of Interest Act”

 

None declared

4.
Presentations

 

There were no presentations.

The Committee recessed and reconvened at 10:19 a.m. 

10.
Motion to go into Closed Session

 
  • Moved byN. Salonen
    Seconded byD. McCabe

    That a closed meeting of the Planning and Works, and Administration and Finance Committees be held on Tuesday, March 5, 2024 immediately following the Administration and Finance Committee in the Waterloo County Room, in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters:

    1. Receiving advice that is subject to solicitor-client privilege related to a proposed acquisition of lands
    2. Labour relations 
    3. Receiving advice that is subject to solicitor-client privilege related to regulatory issues
    4. *A plan to be applied to ongoing negotiations related to an acquisition of lands
    In Favor (15)B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, and K. Williams
    Carried (15 to 0)

5.
Motion to Reconvene into Open Session

 
  • Moved byC. James
    Seconded byJ. Erb

    That the Administration and Finance Committee reconvene into open session. 

    In Favor (15)B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, and K. Williams
    Carried (15 to 0)

6.
Delegations

 

6.1
Sam Nabi, Kitchener

 

S. Nabi appeared before the Committee regarding the Region of Waterloo Arts Fund (RWAF) and its funding mechanisms and highlighted his contribution to the previous Equity, Diversity, and Inclusion (EDI) consultation process. He noted concerns with equity-seeking data collected in the previous round of funding through the RWAF that only 6.25% of successful applicants self-identify as Black, Indigenous or People-of-Colour. He hoped that the unused funds will be rolled over into the 2024 allocation. It was emphasized that maintaining the Arts Fund as an independent entity is valuable.

In response to a question from the Committee, S. Nabi expressed his willingness to participate in EDI consultation efforts moving forward.

7.
Information/Correspondence

 

8.
Other Business

 

No other business.

9.
Next Meeting - April 9, 2024 

 

11.
Motion to go into Closed

 
  • Moved byP. Wolf
    Seconded byC. James

    That a closed meeting of the Planning and Works Committee be held on Tuesday, March 5, 2024 immediately following the Administration and Finance Committee in the Waterloo County Room, in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters:

    1. Receiving advice that is subject to solicitor-client privilege related to regulatory issues
    2. *A plan to be applied to ongoing negotiations related to an acquisition of lands
    In Favor (15)B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, and K. Williams
    Carried (15 to 0)

12.
Adjourn

 
  • Moved byP. Wolf
    Seconded byN. Salonen

    That the meeting adjourn at 10:30 a.m.

    In Favor (15)K. Redman, D. Craig, J. Erb, S. Foxton, M. Harris, C. Huinink, C. James, J. Liggett, D. McCabe, J. Nowak, N. Salonen, S. Shantz, B. Vrbanovic, K. Williams, and P. Wolf
    Carried (15 to 0)
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