Regional Municipality of Waterloo
Council Agenda

Meeting #:
Date:
Regular Session:
-
Location:
Council Chambers

Should you require an alternative format please contact the Regional Clerk at Tel.: 519-575-4400, TTY: 519-575-4605, or regionalclerk@regionofwaterloo.ca

1.
Call to Order

 

2.
Land Acknowledgement

 

3.
Motion to Reconvene into Open Session

 
  • Recommended Motion:

    That Council reconvene into Open Session.

4.
Declarations of Pecuniary Interest under the “Municipal Conflict of Interest Act”

 

5.
Presentations

 

6.
Petitions

 

7.
Delegations

 

7.1
Shanon Kerr, Waterloo

 

Re: Public Health

7.2
Auntie Ken:ni and Chestnut Seppala, Survivor Secretariat

 

Re: Emergency Operative Centre Field Report, 2016-present

7.3
Nabil Kohistani

 

Re: The homeless crisis and housing affordability 

8.
Minutes of Previous Meetings

 
  • Recommended Motion:

    That the following minutes be approved.

9.
Communications

 

10.
Motion to Go Into Committee of the Whole to Consider Reports

 
  • Recommended Motion:

    That Council go into Committee of the Whole to consider reports.

11.
Reports

 

11.1
Finance Reports

 

11.2
Committee Reports

 
  • Recommended Motion:

    That the following Committee reports be received for information and approved.

11.2.1
Administration and Finance Committee Summary - February 7, 2023

 
  • Recommended Motion:
    1. That the Regional Municipality of Waterloo approve, for the duration of this term of Council, the Region’s continued membership with the Federation of Canadian Municipalities and the Association of Municipalities of Ontario and the payment of associated annual membership fees subject to annual budget approval, as set out in Report COR-TRY-23-004 dated February 7, 2023.

    2. That the Regional Municipality of Waterloo take the following action with respect to the King-Victoria Transit Hub as outlined in Report COR-FFM-2- dated February 7, 2023:
      1. Authorize the Commissioner, Corporate Services to enter into an amended cost sharing agreement with Metrolinx to the satisfaction of the Regional Solicitor for Phase 1 of the King-Victoria Transit Hub project;
      2. Enter into an Agreement with WZMH Architects to complete consulting services for the realignment and roadway reallocation of Victoria Street and for additional scope related to the Phase 1 detailed design at an upset limit fee of $450,000 plus all applicable taxes.

    3. That the Regional Municipality of Waterloo take no action with respect to the All Saints Anglican Church request for $288,441 for the construction of a community centre as outlined in report COR-ADM-23-001 dated February 7, 2023.

    4. That the Regional Municipality of Waterloo take the following actions with respect to camera based traffic enforcement programs and processing administration as set out in report PDL-LEG-23-007 dated February 7, 2023:
      1. Issue a joint Request for Information on behalf of collaborating municipalities for the development and implementation of an adjudicative case management system required for a Regional administrative penalties system; and
      2. Authorize the Regional Solicitor to establish a Regional administrative penalties system for camera-based offences pursuant to Ontario Regulation 355/22, Administrative Penalties for Contraventions Detected Using Camera Systems, including preparation of the necessary bylaws and agreements with the Province, and to report back on associated staff resources and budget requirements; and
      3. Direct staff to investigate the feasibility of accelerating the currently planned 2023 Automated Speed Enforcement Program to achieve a total of 32 sites in 2023 and report back to Council in the Spring; and
      4. Direct staff to present a roadmap for a rapid implementation plan to expand automated speed enforcement to all school zones across the Region aligned with upcoming strategic planning, including costing for the infrastructure, addition of cameras, and programming of the camera technology, market capacity to respond, staff resources and budgets and administrative capacity required as well as options for increasing processing capacity;
      5. That staff be directed to report back by the second quarter of 2023 with:
        a) a plan for the creation, costing, and funding of a Region of Waterloo processing centre; and b) information on potential third party providers of this service;
      6. That staff undertake workshops with Township staff in March and April 2023 to identify specific traffic calming problem statements and implementation of possible solutions, including road redesign, beginning in summer 2023; and
      7. That staff be directed to investigate the expansion of the Automated Speed Enforcement Program to include community safety zones, including to the entire Region.

    5. Whereas the Police Budget is the single largest line in the Region of Waterloo's operating budget;

      Whereas the Police Services Act gives the Police Board exclusive authority to decide the detailed composition of the Budget and the Region of Waterloo can only either accept or reject the Police budget in its entirety;

      And Whereas this budgeting arrangement is best managed between the Board and the Council on a collaborative basis;

      Whereas the community needs an opportunity to provide input before the budget is finalized;

      And Whereas it was until recently the practice that the Board and Chief would present their budget to Council prior to the Boards final budget approval;

      And Whereas this new practice works counter to the preferred collaborative approach;
      Therefore Be it resolved that the Region of Waterloo Council respectfully request that the Waterloo Regional Police Service Chief of Police:

        1. Return to its past practice and present its draft annual budget to Regional Council, area municipalities, and to the community to allow time for both the Regional Council and the community to review and to provide comments prior to the Waterloo Regional Police Service Board finalizing its annual budget; and

        2. Ensure that a community engagement process be included in the development of the annual budget prior to presenting its draft annual budget to Regional Council

11.2.2
Planning and Works Committee Summary - February 7, 2023

 
  • Recommended Motion:

    1.    That the Regional Municipality of Waterloo direct and authorize the Regional Solicitor to take the following actions with respect to the expropriation of lands for the remaining Farmers Market Trail Construction (Northfield Drive West from the railway corridor to the Northfield Drive / Parkside Drive intersection), in the City of Waterloo, as outlined in PDL-LEG-23-006, dated February 7, 2023.

    1.    Complete application(s) to the Council of The Regional Municipality of Waterloo, as may be required from time to time, for approval to expropriate land, which is required for construction and access of the multi-use trail along Northfield Drive West from the railway corridor to the Northfield Drive / Parkside Drive intersection, in the City of Waterloo, and described as follows:

    Fee Simple Partial Taking:


    i.    Part of Lot 10, German Company Tract, being Parts 1, 2, 4 and 5 on 58R-21590, (Part of PIN 22281-0356 (LT)), City of Waterloo, Regional Municipality of Waterloo (580 Weber Street North, Waterloo).


    Temporary Easement – Grading:
     
    The right and easement, being a temporary easement in gross, for the free and unobstructed, right, interest and easement terminating on the 31st day of December, 2024, for itself, its successors and assigns, and anyone authorized by it, on, over, under and through the following property for the purposes of excavation, construction, installation, replacement, alteration, grading, and landscaping as required in connection with the construction and access of the multi-use trail along Northfield Drive West from the railway corridor to the Northfield Drive / Parkside Drive intersection, and all related improvements, and works ancillary thereto and for such purposes, the free, unimpeded and unobstructed access to the lands at all times by employees, agents, contractors, workers and anyone authorized by it, and vehicles, supplies and equipment at all times and for all purposes and things necessary for or incidental to the exercise and enjoyment of the right and easement:


    ii.    Part of Lot 10, German Company Tract, being Part 3 on 58R-21590, (Part of PIN 22281-0356 (LT)), City of Waterloo, Regional Municipality of Waterloo (580 Weber Street North, Waterloo).


    2.    Serve notices of the above applications(s) required by the Expropriations Act (the “Act”);
    3.    Forward to the Chief Inquiry Officer any requests for a hearing that may be received within the time prescribed by the Act;
    4.    Attend, with appropriate Regional staff, at any hearing that may be scheduled;
    5.    Discontinue expropriation proceedings or any part thereof, in respect of the above described lands, or any part thereof, upon the registration on title of the required documentation to complete a transaction whereby the required interests in the lands are conveyed or if otherwise deemed appropriate in the opinion of the Commissioner of Engineering and Environmental Services and the Regional Solicitor; and
    6.    Do all things necessary and proper to be done and report thereon to Regional Council in due course.

     

    2.    That the Regional Municipality of Waterloo lower the posted speed limit on New Dundee Road from 80 km/h to 60 km/h from 400 metres west of Robert Ferrie Drive to 550 metres west of Homer Watson Boulevard at the completion of the proposed roundabout at Robert Ferrie Drive currently planned for 2024, in the City of Kitchener, as outlined in Report, dated February 7, 2023.


    3.    That the Regional Municipality of Waterloo take the following action with respect to the next contract for curbside waste collection as set out in report EES-WMS-23-003, dated February 7, 2023:

      1.  Maintain existing service levels and collection frequencies for garbage, organics, bulky and large metal items, yard waste and Christmas trees for single-family homes, duplexes, 3 to 6 unit buildings, and multi-family units and townhouses that meet truck-access criteria
      2. Convert to automated cart collection for garbage and green bin organics. (Items such as bulky or large metal items, yard waste and Christmas trees will continue to be collected manually)
      3. Include requirements for alternative fuel sources for collection vehicles to reduce greenhouse gas emissions
      4. Change the current service level of a five day collection week to a four day collection week (Tuesday to Friday); and,

    That staff be directed to examine the level of service for curbside waste collection for Industrial, Commercial and Institutional (IC&I) properties that currently receive curbside collection and report back to Committee with options for consideration.

     

11.2.3
Strategic Planning and Budget Committee Summary - February 22, 2023

 

Summary will be available at February 22 Council Meeting.

11.3
Chief Administrative Officer

 

11.4
Regional Chair

 

11.5
Regional Clerk

 

12.
Other Matters Under Committee Of The Whole

 

13.
Motion for Committee of the Whole to Rise and Council Resume

 
  • Recommended Motion:

    That Committee of the Whole rise and Council resume.

14.
Motion To Adopt Proceedings of Committee of the Whole

 
  • Recommended Motion:

    That Council adopt the proceedings of Committee of the Whole.

15.
Motions

 

16.
Notice of Motion

 

17.
Unfinished Business

 

18.
Other Business

 

19.
Questions

 

20.
Enactment of By-laws – First, Second & Third Readings

 
  • Recommended Motion:

    That the following by-laws be approved.

20.1
By-law 23-009

 

A By-law to Establish Fees and Charges for the Regional Municipality of Waterloo and Repeal By-law 21-072, As Amended

20.2
By-law 23-010

 

By-law Number 23-010: A By-law to Authorize the Borrowing Upon Amortizing Debentures in the Principal Amount of $421,000 for a Capital Work of The Regional Municipality of Waterloo.

20.3
By-law 23-011

 

A By-law to Confirm the Proceedings of the Council of the Regional Municipality of Waterloo at this Meeting Held on February 22, 2023.

21.
Adjourn

 
  • Recommended Motion:

    That the meeting adjourn at x:xx x.m.

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