Planning and Works Committee Minutes

Tuesday, August 15, 2023 at 12:40 P.m. - 1:40 P.m.

Council Chambers

Members Present:

• K. Redman, 
• D. Craig, 
• R. Deutschmann, 
• J. Erb, 
• S. Foxton, 
• M. Harris, 
• C. Huinink, 
• C. James, 
• J. Liggett, 
• D. McCabe, 
• J. Nowak, 
• N. Salonen, 
• S. Shantz, 
• B. Vrbanovic, 
• K. Williams, 
• and P. Wolf 

Should you require an alternative format or a copy of the official minutes please contact the Regional Clerk at Tel.: [phone], TTY: 519-575-4605, or

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Start time is approximate. The Planning and Works Committee will start immediately following the Community and Health Services Committee.

1.

Call to Order

Chair C. James called the meeting to order at 12:57 p.m.

2.

Land Acknowledgement

Chair C. James provided a land acknowledgement.

3.

Declarations of Pecuniary Interest under the “Municipal Conflict of Interest Act”

M. Harris declared a direct pecuniary interest on report EES-WMS-23-004, Blue Box Transition Update - Next Steps due to the nature of their consulting employment.

4.

Presentations

There were no presentations.

5.

Delegations

5.1

Jane Richard, KW Right to Life

Jane Richard, President, KW Right to Life appeared before the Committee to express their concerns with the Lancaster Street reconstruction project, including the loss of street and driveway parking and how snow removal will become challenging. J. Richard asked that their existing parking be preserved, as many of their clients, volunteers and board members rely on private vehicles or public transportation, and the reduction of parking would severely impact accessibility to services. 

A copy of J. Richard's remarks are attached to the minutes. 

Responding to a question from the Committee, J. Richard noted that they are to lose 6 to 8 feet of their driveway, which would have an impact on parking.

5.2

Patrick Bergsma and Janice Jim, CycleWR

Janice Jim, a Board Member of CycleWR appeared before the Committee to share their support for the Lancaster Street reconstruction project and to provide some comments and suggestions for improving the design. J. Jim's suggestions included changing the slip lanes to a T junction with a stoplight for a safer design, and to incorporate a connection to Victoria Street at the south end, to lead to higher usage. J. Jim also noted that a continuation of a raised cycle track or concrete barriers would be preferred on the Parkway bridge. 

A copy of their presentation, and speaking notes are attached to the minutes. 

5.3

Dan Clements and Keith Rivers, Citizens for Cambridge

Dan Clements and Keith Rivers appeared before the Committee as representatives of the Citizens for Cambridge organization. They shared their support for the LRT expansion to Cambridge, and urged Council to make Cambridge LRT a top priority, as this will be a major benefit to the area, and will support thousands of people to come to downtown Galt for many activities, and events.

A compilation of the organization's members is attached to the minutes.

5.4

Adam Cooper, Cambridge

Adam Cooper from Cambridge asked the Committee to amend the TSD-TRP-23-011, Cambridge Truck Diversion recommendation to include no heavy trucks on Concession Street, using videos and images to show the safety concerns. A. Cooper also asked the Committee to approve the construction of a full noise wall along McQueen Shaver Boulevard.

Images shown by A. Cooper during their delegation are attached to the minutes.

M. Harris joined the meeting at 1:30 PM. ()

5.5

Susan Shackleton, Cambridge

Susan Shackleton of Cambridge appeared before the Committee to share their disappointment that a full noise wall along McQueen Shaver Boulevard is not being recommended, and asked the Committee to approve the construction of a full noise wall, stating that there is sufficient budget in the project to accommodate this. S. Susan shared that they have been unable to enjoy their backyard, as their ears and brain do not average out the sound over time, as the noise study does.

Responding to questions from the Committee. S. Shackleton shared that they are hopeful this will be considered by Council, as the noise study results are less than one decibel away from a noise wall being warranted, and will make a huge difference in their lives. 

5.6

Jeff McKeown, Cambridge

Jeff McKeown of Cambridge asked the Committee to consider the actual conditions of McQueen Shaver Boulevard when deciding if a residence should receive sound mitigation, noting that the noise assessment used the speed limit not the actual speeds, and did not account for the noise of truck engine brakes.

A copy of their presentation is attached to the minutes.

5.7

Brian Kennedy, Downtown Cambridge Business Improvement Association 

Brian Kennedy of the Downtown Cambridge Business Improvement Association (BIA) appeared before the Committee to share the BIA's full support for the Cambridge truck diversion staff recommendation, stating that this will be a transformative change, and address safety concerns. B. Kennedy urged the Committee to move forward with the staff recommendation, and to begin implementing the truck diversion plan, noting that the BIA will work with staff on communication efforts. 

5.8

Brian Kennedy, Downtown Cambridge Business Improvement Association

Brian Kennedy of the Downtown Cambridge BIA appeared before the Committee to share their support for the LRT coming to Cambridge, and for the south terminus to be located at the Bruce Street terminal, in downtown Cambridge. B. Kennedy urged the Committee to stay on the path and see this through, as changing the terminal location could have a major impact on the project timeline, and deter development. B. Kennedy concluded by stating that the LRT is an essential next step to building healthy, equitable, and sustainable communities. 

6.

Consent Agenda

Items 6.1.4, TSD-TRS-23-007, MobilityPLUS Dialysis Update Report and 6.1.7, EES-DCS-23-004, Lancaster Street Reconstruction (Regional Road #29), Wellington Street to Bridgeport Road, City of Kitchener - Project Design and Concept Approval were removed from the consent agenda.

• Moved by S. Foxton
  Seconded by M. Harris

  That the Consent Agenda items be received for information and approved.

  In Favor (16)

  B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

  Carried (16 to 0)

6.1

Strategic Focus - Sustainable Transportation

6.1.1

PDL-LEG-23-039, Authorization to Expropriate Lands (1st Report) for the construction of a roundabout at the intersection of New Dundee Road (Regional Road No. 12) and Robert Ferrie Drive, in the City of Kitchener

• Moved by S. Foxton
  Seconded by M. Harris

  That the Regional Municipality of Waterloo direct and authorize the Regional Solicitor to take the following actions with respect to the expropriation of lands for the construction of a roundabout at New Dundee Road (Regional Road No. 12) and Robert Ferrie Drive, City of Kitchener, in the Regional Municipality of Waterloo, as detailed in report PDL-LEG-23-039, dated August 15, 2023.

  1. Complete application(s) to the Council of The Regional Municipality of Waterloo, as may be required from time to time, for approval to expropriate land, which is required for the construction of improvements at the intersection of New Dundee Road (Regional Road No. 12) and Robert Ferrie Drive, in the City of Kitchener and described as follows:

  Fee Simple Partial Taking:

  1. Part of Lot 1, Beasley’s New Survey, being Part 7 and 8 on 58R-21801, (Part of PIN 03771-0107 (LT)), City of Kitchener, Regional Municipality of Waterloo (20 Reichert Drive, Kitchener);

  2. Part of Block 111, Plan 58M-528, being Parts 1 and 2 on 58R-21801, (Part of PIN 22734-2706 (LT)), Part 1 being subject to an easement as in Instrument No. WR659521 City of Kitchener, Regional Municipality of Waterloo (628 New Dundee Road, Kitchener);

  Temporary Easement – Grading:

  The right and easement, being a temporary easement in gross, for the free and unobstructed, right, interest and easement terminating on the 31^st day of December, 2026, for itself, its successors and assigns, and anyone authorized by it, on, over, under and through the following properties for the purposes of excavation, construction, installation, replacement, alteration, grading, and landscaping as required in connection with the construction of a roundabout at New Dundee Road (Regional Road No. 12) and Robert Ferrie Drive, City of Kitchener, and all related improvements, and works ancillary thereto and for such purposes, the free, unimpeded and unobstructed access to the lands at all times by employees, agents, contractors, workers and anyone authorized by it, and vehicles, supplies and equipment at all times and for all purposes and things necessary for or incidental to the exercise and enjoyment of the right and easement:

  1. Part of Lot 1, Beasley’s New Survey, being Parts 6 and 9 on 58R-21801, (Part of PIN 03771-0107 (LT)), City of Kitchener, Regional Municipality of Waterloo (20 Reichert Drive, Kitchener);

  2. Part of Block 111, Plan 58M-528, being Parts 3 and 4 on 58R-21801, (Part of PIN 22734-2706 (LT)), Part 3 being subject to an easement as in Instrument No. WR659521, City of Kitchener, Regional Municipality of Waterloo (628 New Dundee Road, Kitchener);

  2.Serve notices of the above applications(s) required by the Expropriations Act (the “Act”);

  3.Forward to the Chief Inquiry Officer any requests for a hearing that may be received within the time prescribed by the Act;

  4.Attend, with appropriate Regional staff, at any hearing that may be scheduled;

  5.Discontinue expropriation proceedings or any part thereof, in respect of the above described lands, or any part thereof, upon the registration on title of the required documentation to complete a transaction whereby the required interests in the lands are conveyed or if otherwise deemed appropriate in the opinion of the Commissioner of Engineering and Environmental Services and the Regional Solicitor; and

  6.Do all things necessary and proper to be done and report thereon to Regional Council in due course.

  Carried

6.1.2

PDL-LEG-23-036, Authorization to Expropriate Lands (2nd Report) for a roundabout at the intersection of Sawmill Road (Regional Road No. 17) and Ebycrest Road (Regional Road No. 17), Woolwich Township

• Moved by S. Foxton
  Seconded by M. Harris

  That the Regional Municipality of Waterloo approve the expropriation of lands for improvements at the intersection of Sawmill Road (Regional Road No. 17) and Ebycrest Road (Regional Road No. 17), Township of Woolwich, in the Regional Municipality of Waterloo, as detailed in report PDL-LEG-23-036, dated August 15th, 2023, described as follows:

  Fee Simple Partial Taking:

  1. Part of Lot 70, German Company Tract, being Part 1 on 58R-21638, (Part of PIN 22710-0126 (LT)), Township of Woolwich, Regional Municipality of Waterloo (629 Sawmill Road, Woolwich);

      

  2. Part of Lot 70, German Company Tract, being Parts 2 & 3 on 58R-21638, (Part of PIN 22710-0130 (LT)), Township of Woolwich, Regional Municipality of Waterloo (515 Sawmill Road, Woolwich);

      

  3. Part of Lot 70, German Company Tract, being Part 4 on 58R-21638 (Part of PIN 22247-0059 (LT)), Township of Woolwich, Regional Municipality of Waterloo (544 Sawmill Road, Woolwich);

      

  4. Part of Lot 71, German Company Tract, being Part 5 on 58R-21638, (Part of PIN 22710-0155 (LT)), Township of Woolwich, Regional Municipality of Waterloo (5 Kraft Drive, Woolwich);

      

  And that staff be instructed to register a Plan of Expropriation for the property within three months of the granting of the approval to expropriate the property, as required by the Expropriations Act;

  And that the registered owners be served with a Notice of Expropriation and a Notice of Possession for the property after the registration of the Plan of Expropriation and the Regional Solicitor is authorized to take any and all actions required to enforce such Notices including but not limited to any application pursuant to Section 40 of the Expropriations Act;

  And that the Regional Solicitor is authorized to enter into an agreement with the registered owners, or to make an application under Section 39 of the Expropriations Act, to adjust the date for possession specified in the Notice of Possession as may be required;

  And that all above-referenced fee simple partial takings situated adjacent to an existing Regional public highway be acquired for road widening purposes and therefore be deemed to form part of the adjacent public highway in accordance with subsection 31(6) of the Municipal Act, 2001;

  And that if no agreement as to compensation is made with an owner, the statutory Offer of Compensation and payment be served upon the registered owners of the property in the amount of the market value of the interests in the land as estimated by the Region’s appraiser in accordance with the Expropriations Act;

  And that the Regional Solicitor be authorized to execute any Indemnity agreement or other document related to payment of the statutory Offer of Compensation;

  And further that the Regional Solicitor be authorized to discontinue expropriation proceedings or any part thereof, in respect of the above described lands, or any part thereof, upon the registration on title of the required documentation to complete the transaction or if determined by the Commissioner of Transportation and Environmental Services that such lands, or any part or interest thereof, are not required for the subject Project.

  Carried

6.1.3

TSD-TRS-23-008, Local Elmira Transit Service - Operation Extension

• Moved by S. Foxton
  Seconded by M. Harris

  That the Regional Municipality of Waterloo extend the contract with Kiwanis Transit for the operation of the local transit circulator route in the Town of Elmira from September 1, 2023 to August 31, 2024 at an estimated annual cost of $125,000 as set out in report TSD-TRS-23-008, dated August 15, 2023.

  Carried

6.1.5

EES-DCS-23-007, Project Approval Report for a Roundabout at Dickie Settlement Road (Regional Road No. 71) and Roseville Road (Regional Road No. 46), North Dumfries Township

• Moved by S. Foxton
  Seconded by M. Harris

  That the Regional Municipality of Waterloo approve the Recommended Design Alternative for a proposed single lane roundabout at Dickie Settlement Road (Regional Road No. 71) and Roseville Road (Regional Road No. 46), North Dumfries Township, as described in Report EES-DCS-23-007, dated August 15, 2023.

  Upon completion of construction, that The Regional Municipality of Waterloo amend Traffic and Parking By-law 16-023 and the Controlled Access By-law #58-87 as amended to:

  a) Remove from Schedule 17, Rates of Speed, 80 km/h on Dickie Settlement Road (Regional Road 71) to Roseville Road (Regional Road 46);

  b) Add to Schedule 17, Rates of Speed, 60 km/h on Dickie Settlement Road (Regional Road 71) from 400 m north of Roseville Road (Regional Road 46) to Roseville Road (Regional Road 46);

  c) Remove from Schedule 17, Rates of Speed, 80 km/h on Roseville Road (Regional Road 46) from 500 m east of Fischer Hallman Road (Regional Road 58) to 400 m west of Edworthy Side Road (Regional Road 71);

  d) Add to Schedule 17, Rates of Speed, 80 km/h on Roseville Road from 500 m east of Fischer Hallman Road to 400 m west of Dickie Settlement Road (Regional Road 71);

  e) Add to Schedule 17, Rates of Speed, 60 km/h on Roseville Road (Regional Road 46) from 400 m west of Dickie Settlement Road (Regional Road 71) to Cambridge Boundary (1200 m East of Brown Avenue); and

  f) Add to Schedule 10, Level 2 Pedestrian Crossover, on Dickie Settlement Road (Regional Road 71) at Roseville Road (Regional Road 46), On All Entry and Exits.

  g) Two permanent right-in/right-out residential accesses. One existing access on the north side of Regional Road #46 (Roseville Road) and one new access on the east side of Regional Road 71 (Dickie Settlement Road) for the property known municipally as 1746 Roseville Road, North Dumfries Township.

  Carried

6.1.6

EES-DCS-23-005, Project Approval Report for a Roundabout at Roseville Road (Regional Road No. 46) and Edworthy Side Road (Regional Road No. 71), North Dumfries Township

• Moved by S. Foxton
  Seconded by M. Harris

  That the Regional Municipality of Waterloo approve the recommended design alternative for a proposed single lane roundabout at Roseville Road (Regional Road 46) and Edworthy Side Road (Regional Road 71) in the Township of North Dumfries, as described in Report EES-DCS-23-005, dated August 15, 2023.  Upon completion of construction, that The Regional Municipality of Waterloo amend Traffic and Parking By-law 16-023, as amended to:

  1. Remove from Schedule 17, Rates of Speed, 80 km/h on Edworthy Side Road (Regional Road 71) from Roseville Road (Regional Road 46) to 300 metres north of Cedar Creek Road (Regional Road 97);

  2. Add to Schedule 17, Rates of Speed, 80 km/h on Edworthy Side Road (Regional Road 71) from 400 metres south of Roseville Road (Regional Road 46) to 300 metres north of Cedar Creek Road (Regional Road 97);

  3. Add to Schedule 17, Rates of Speed, 60 km/h on Edworthy Side Road (Regional Road 71) from Roseville Road (Regional Road 46) to 400 metres south of Roseville Road (Regional Road 46);  

  4. Add to Schedule 10, Level 2 Pedestrian Crossover, Roseville Road (Regional Road 46) at Edworthy Side Road (Regional Road 71), On All Entry and Exits.
  Carried

6.1.4

TSD-TRS-23-007, MobilityPLUS Dialysis Update Report

Responding to questions from the Committee, Mathieu Goetzke, Commissioner, Transportation Services explained that the purpose of this report was to bring some of the data forward in terms of ridership, and overall performance, and that staff are happy to have a more forward looking conversation at a later point. 

In response to a question from the Committee, Neil Malcolm, Assistant Director, Transit Services, confirmed that travel must be provided on a first come, first basis, without looking at the trip purpose, in order to be compliant with the Accessibility for Ontarians with Disabilities Act (AODA).

Responding to questions from the Committee, M. Goetzke explained that MobilityPLUS is doing better in terms of accommodating trips, with data showing that unaccommodated trips, where MobilityPLUS can not accommodate within the specific time window requested, has decreased from 9% in 2019 to 5-6% in 2022-2023. N. Malcolm also noted that MobilityPLUS ridership has not returned to pre-pandemic levels, which could be due to hesitancy to travel, as well as a decrease in day programs.

In response to a question from the Committee, N. Malcolm explained that having the online booking calendar be available during the same times as the phone reservationists, will not likely fix the problem of online bookings being able to select from better availability, as multiple people can book at the same time online, but there are only 1-2 phone reservationists available at the same time, which leads to there still being a line for the phone reservations, and not for online bookings. N. Malcolm also confirmed that the scheduling software does try to optimize travel, and that a technological upgrade will be considered as part of the new business plan, which is expected to come back to the Committee in Summer 2024.

The Committee challenged staff to engage with users to look at the reservation process fully, and to explore new approaches, such as having phone reservations be integrated into the 24/7 Service First Call Centre.

The Committee noted that the number of accessible cabs has decreased due to vehicle and insurance costs, and that they are happy staff are looking into this service. 

This report was received for information. 

6.1.7

EES-DCS-23-004, Lancaster Street Reconstruction (Regional Road #29), Wellington Street to Bridgeport Road, City of Kitchener - Project Design and Concept Approval

Responding to questions from the Committee, Jennifer Rose, Commissioner Engineering and Environmental Services confirmed that the design concept preferred by the public was selected, noting that 60% of those who provided feedback preferred option three. J. Rose also shared that this is the concept design, and that there is opportunity to provide feedback on a detailed design, which typically takes about a year, and will come back to the Committee. J. Rose noted that as part of the detailed design, staff can look at working with the Ministry of Transportation to modify the slip lanes to a T junction intersection with a signal, as well as consider sod versus pollinator plants. J. Rose also noted that exploring district energy could be looked at during a future project, as will have a better sense of what is under the road after this project.

In response to a question from the Committee, J. Rose confirmed that City of Kitchener staff are on the project team, and support this design concept. J. Rose also noted that staff can look at narrowing lanes through the detailed design, but need to ensure that snow plows and emergency vehicles can get through. M. Goetzke also confirmed that a width of 4 metres is the standard for a single lane.

• Moved by B. Vrbanovic
  Seconded by K. Redman

  That the Regional Municipality of Waterloo approve the Recommended Design Concept for the proposed reconstruction of Lancaster Street between Wellington Street and Bridgeport Road in the City of Kitchener as outlined in Report EES-DCS-23-004 dated August 15, 2023.

  Upon completion of construction, that The Regional Municipality of Waterloo amend Traffic and Parking By-law 16-023, as amended to:

  1. Amend Traffic and Parking By-law 16-023 to add to Schedule 22, Reserved Bike Lanes on both sides of Lancaster Street (Regional Road 29) from Wellington Street to Bridgeport Road, in the City of Kitchener as outlined in Report EES-DCS-23-004.
  2. Amend Traffic and Parking By-law 16-023 to delete from Schedule 2, Limited Parking on west side of Lancaster Street (regional Road 29) from Elizabeth Street to 45m north of Guelph Street, in the City of Kitchener as outlined in Report EES-DCS-23-004.
  3. Amend Traffic and Parking By-law 16-023 to delete from Schedule 4, No Stopping on east side of Lancaster Street (Regional Road 29) from Union Street to Ash Street, in the City of Kitchener as outlined in Report EES-DCS-23-004.
  4. Amend Traffic and Parking By-law 16-023 to add to Schedule 1, No Parking on west side of Lancaster Street (Regional Road 29) from Elizabeth Street to 45m north of Guelph Street and on east side of Lancaster Street (Regional Road 29) from Union Street to Ash Street and Arnold Street to 45m north of Guelph Street, in the City of Kitchener as outlined in Report EES-DCS-23-004.

  In Favor (14)	B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, N. Salonen, and C. Huinink
  Opposed (2)	R. Deutschmann, and K. Williams

  Carried (14 to 2)

7.

Regular Agenda

7.1

Strategic Focus - Thriving Economy

7.1.1

CAO-23-004, Waterloo Region Economic Development Corporation (WREDC) Partnership Agreement

Bruce Lauckner, Chief Administrative Officer introduced the report, noting that a similar report is going to all seven area municipalities, and that with the Federal and Provincial funding no longer being guaranteed, the Region and area municipalities must increase their funding to make up that gap.

Responding to questions from the Committee, B. Lauckner noted that this was the agreed funding structure, and that it would be the WREDC Board's responsibility to ensure that the targets are met by WREDC. 

The Committee noted that this investment is important if want to see continued economic growth, collectively. 

In response to a question from the Committee, B. Lauckner shared that the WREDC has delivered in excess of $1.5 billion in GDP, over 12,500 jobs, and over $118 million in additional taxes to the Canadian ecosystem between 2016-2022.

• Moved by S. Foxton
  Seconded by N. Salonen

  That the Regional Municipality of Waterloo take the following action with respect to the renewal of the Waterloo Region Economic Development Corporation Partnership Agreement subject to 2024 Budget approval as set out in report CAO-23-004 dated August 15, 2023:

  1. Approve in principle the draft Waterloo Region Economic Development Corporation (WREDC) Partnership Agreement as attached in Appendix A; and

  2. Include an incremental $500,000 in funding for the WREDC starting in 2024 funded from the Regional property tax levy.

  In Favor (16)

  B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

  Carried (16 to 0)

7.2

Strategic Focus - Sustainable Transportation

7.2.1

TSD-TRP-23-011, Cambridge Truck Diversion Study - Final Evaluation

M. Goetzke introduced the report, noting that the diversion has support from the City of Cambridge, the downtown BIA, and community. M. Goetzke confirmed that the staff recommendation does not address Concession Street, and that further staff investigation would be required. 

The Committee directed staff to investigate no heavy trucks on Concession Street, as well as the construction of a full noise wall along McQueen Shaver Boulevard.

• Moved by S. Foxton
  Seconded by C. Huinink

  That the Regional Municipality of Waterloo refer the report back to Staff for changes discussed under 7.2.1 Cambridge Truck Diversion Study - Final Evaluation to Council on August 30, 2023.

  In Favor (16)

  B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

  Carried (16 to 0)

7.3

Strategic Focus - Environmental and Climate Action

7.3.1

EES-WMS-23-004, Blue Box Transition Update - Next Steps (Staff Presentation)

Jon Arsenault, Director, Waste Management, provided a presentation, which included an overview of the future common collection system, and next steps, such as the development of an education campaign to assist with the transition process. J. Arsenault stated that staff will come back to the Committee with another update report in Fall 2023.

A copy of the presentation is attached to the minutes. 

Responding to questions from the Committee, J. Arsenault confirmed that residents will not notice any changes until 2025, and that the current blue box collection system will be maintained until that point.

• Moved by R. Deutschmann
  Seconded by J. Liggett

  That the Regional Municipality of Waterloo opt out of administering blue box service as of the Region’s transition date on March 2, 2024, at which time it will be incumbent on the producers to arrange for alternative blue box collection and processing until the end of transition, December 31, 2025; and,

  That staff be authorized to negotiate and execute agreements with existing contractors to continue collection and processing of non-eligible sources not covered in the new blue box regulation, to ensure continuity of services to sites currently receiving collection, until the end of transition, as outlined in report EES-WMS-23-004, dated August 15, 2023.

  In Favor (15)	B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams
  Conflict (1)	M. Harris

  Carried (15 to 0)

7.3.4

PDL-CPL-23-024, ClimateActionWR - Collaborative Funding Agreement

The Committee recessed from 4:00 p.m. to 4:20 p.m.

Rod Regier, Commissioner, Planning, Development and Legislative Services introduced the report, noting that the funding is currently allocated in the budget, and that this would extend the funding agreement with ClimateActionWR for an additional five year period. 

Responding to questions from the Committee, Meaghan Eastwood, Supervisor, Climate Transition and Sustainability explained that the urgency was to get a memorandum of understanding in place with ClimateActionWR, and that staff felt the 2.5% year over year increase was sufficient. M. Eastwood stated that if funding was increased, capacity, and further enhancements could be explored. 

The Committee directed staff to engage with ClimateActionWR, and to come back during the 2024 budget process with additional information for Council consideration, including program structure, a progress update, and a business plan with funding increase options to consider, ensuring that consultation with other funding bodies has occurred. 

M. Harris left the meeting at 4:41 PM. ()

• Moved by S. Foxton
  Seconded by C. Huinink

  That the Regional Municipality of Waterloo extend the collaborative funding agreement with the Cities of Cambridge, Kitchener and Waterloo for an additional five year period to fund ClimateActionWR, requiring a total contribution of $315,380, as outlined in report PDL-CPL-23-024, dated August 15, 2023.

  In Favor (15)

  B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

  Carried (15 to 0)

7.3.5

PDL-CPL-23-025, Community Energy Investment Strategy - Collaborative Funding Partnership

R. Regier introduced the report, noting that this would extend, and renew an agreement with an important climate action related partnership. 

Responding to questions from the Committee, B. Lauckner noted that as the draft strategic plan has been approved, staff will return to Council during the 2024 budget process with what it means to operationalize the environmental and climate action pieces, in terms of funding process and mechanisms, such as grants.

The Committee directed staff to engage with Community Energy Investment Strategy, and to come back during the 2024 budget process with additional information for Council consideration, including a business plan with increased funding options to consider. 

M. Harris joined the meeting at 4:55 PM. ()

• Moved by R. Deutschmann
  Seconded by J. Erb

  That the Regional Municipality of Waterloo extend the collaborative funding agreement with area municipal and utility partners for an additional four year period to continue the implementation of the Community Energy Investment Strategy, requiring a total contribution of $358,768, as outlined in report PDL-CPL-23-025, dated August 15, 2023.

  In Favor (15)

  B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

  Carried (15 to 0)

7.2

Strategic Focus - Sustainable Transportation

7.2.2

TSD-RTS-23-002, Stage 2 ION Business Case Scope and Schedule

M. Goetzke introduced the report, sharing that staff are confident that the new route and terminal can be added to the ongoing evaluation process of the south terminus, with results coming back to Council at the end of 2023.

This report was received for information.

D. McCabe left the meeting at 5:02 PM. ()

• Moved by P. Wolf
  Seconded by B. Vrbanovic

  That the Regional Municipality of Waterloo waive the notice requirements on a motion to reconsider a motion directing staff to include three project alternatives within the Stage 2 ION business case.

  In Favor (5)	J. Erb, K. Redman, S. Foxton, D. Craig, and P. Wolf
  Opposed (10)	B. Vrbanovic, J. Nowak, M. Harris, S. Shantz, J. Liggett, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

  Defeated (5 to 10)

7.3

Strategic Focus - Environmental and Climate Action

7.3.2

EES-WAS-23-007, Sewer Use By-law 21-036 Enforcement Tool Implementation (Staff Presentation)

Mari MacNeil, Director, Water and Wastewater Services provided a presentation on the sewer use by-law 21-036 enforcement tool implementation, providing an overview of enforcement tools, and planned outreach activities, including a targeted mailer, and notification to the area municipalities. M. MacNeil stated that the use of by-law enforcement tools will start on September 1, 2023.

A copy of the presentation is attached to the minutes.

This report was received for information.

Responding to questions from the Committee, Amy Shaw, Manager, Environmental Enforcement and Laboratory Services, explained that Environmental Officers will be designated to enforce, and that staff are currently receiving extensive training. A. Shaw confirmed that no new staff are being hired for enforcement purposes.

7.3.3

EES-DCS-23-006, C2023-01 - Waterloo Landfill Waste Transfer Station Renewal, Waterloo, Ontario, Consulting Award for Detailed Design and Construction Services

J. Rose introduced the report, noting that much of the infrastructure that is currently in place needs to be upgraded or replaced, and that the entire public drop off area will be redesigned. J. Rose explained that this is a significant project for the Region, and that this recommendation is to award the work to a consultant. 

J. Liggett left the meeting at 5:16 PM. ()

D. McCabe joined the meeting at 5:16 PM. ()

• Moved by R. Deutschmann
  Seconded by D. Craig

  That the Regional Municipality of Waterloo enter into a Consulting Services Agreement with HDR Corporation for the Waterloo Landfill Waste Transfer Station Renewal, Waterloo, Ontario, in the amount of $11,958,177.00 plus all applicable taxes, as outlined in report EES-DCS-23-006, dated August 15, 2023.

  In Favor (15)

  B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

  Carried (15 to 0)

8.

Information/Correspondence

Received for information.

8.1

Council/Committee Tracking List

8.2

Terry Casemore, Kitchener

8.3

David and Nancy Diebolt, Kitchener

8.4

Sheri Roberts, Cambridge Ward 5 Councillor

8.5

Juanita Metzger, Stroll Walking Tours

9.

Other Business

None.

10.

Next Meeting

10.1

Planning and Works Statutory Public Meeting - Regional Official Plan Amendment - September 12, 2023 at 9:00 a.m.

10.2

Planning and Works Committee - September 12, 2023

11.

Motion to go into Closed Session

• Moved by S. Foxton
  Seconded by K. Williams

  That a closed meeting of the Planning and Works, Administration and Finance, and Community and Health Services Committees be held on Tuesday, August 15, 2023 immediately following the Planning and Works Committee in the Waterloo County Room, in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters:

  1. Receiving advice that is subject to solicitor-client privilege related to pending litigation;
  2. Receiving advice that is subject to solicitor-client privilege related to a proposed acquisition of lands;
  3. Personal matters about an identifiable individual related to an appointment by Regional Council;
  4. Labour relations;
  5. A position to be applied to ongoing negotiations related to transit;
  6. *Receiving advice that is subject to solicitor-client privilege related to a proposed acquisition of lands;
  7. Technical and financial information, supplied in confidence to the Region, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position of community organizations;
  8. Providing direction to staff with respect to the security of a Regional property;
  9. Receiving advice that is subject to solicitor-client privilege related to a proposed lease of a Regional property.

  In Favor (15)

  B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

  Carried (15 to 0)

12.

Adjourn

• Moved by K. Redman
  Seconded by D. McCabe

  That the meeting adjourn at 5:20 p.m.

  In Favor (15)

  B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

  Carried (15 to 0)