Regional Municipality of Waterloo
Council
Addendum Agenda

Meeting #:
Date:
Regular Session:
-
Location:
Council Chambers

Should you require an alternative format please contact the Regional Clerk at Tel.: 519-575-4400, TTY: 519-575-4605, or regionalclerk@regionofwaterloo.ca


  • Recommended Motion:

    That a closed meeting of Council be held on April 19, 2023 at 4:00 p.m. electronically, in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters:

    1. Education on Development Charges
    2. Litigation or potential litigation related to identified risks
    3. Receiving advice that is subject to solicitor-client privilege related to pending litigation
  • Recommended Motion:

    That Council reconvene into Open Session.

re: Key Cultural Institution Funding and THEMUSEUM's regional impacts

re: The KPMG staffing report for WRPS

re: Regional budget in light of the release of the KPMG report regarding WRPS funding

re: Lancaster ramps to Highway 85 - Proposed Removal

re: Lancaster Street Ramp Closures

  • Recommended Motion:

    That Council go into Committee of the Whole to consider reports.

12.

 
  • Recommended Motion:

    That the Finance Reports items be received for information and approved.

  • Recommended Motion:

    That the Regional Municipality of Waterloo take the following action with respect to T2023-123 – Sawmill Road Reconstruction, River Street to Snyder’s Flats Road, Bloomingdale, Township of Woolwich, Ontario as set out in report COR-TRY-23-011 dated April 19, 2023:

    1. Accept the tender of Steed and Evans Ltd. in the amount of $5,167,000.00 plus all applicable taxes;

       

    2. Amend the capital budgets for project 05495 Sawmill Road, River Street to Snyder’s Flats Road and for project #07248 Sawmill Road at St. Charles Street, both as set out in Appendix A

       

    3. Approve an increase in project cost of $150,000 gross and $0 net to facilitate work undertaken on behalf of Township of Woolwich

       

  • Recommended Motion:

    That the Regional Municipality of Waterloo take the following action with respect to T2023-119 - Roundabout Construction Regional Road 86 (Line 86) at Regional Road 19 (Floradale Road) as set out in report COR-TRY-23-012 dated April 19, 2023:

    1. Accept the tender of Steed and Evans Ltd. in the amount of $3,831,000.00 plus all applicable taxes; and

       

    2. Increase the capital budget for Project 07558 Roundabout Construction Regional Road 86 (Line 86) at Regional Road 19 (Floradale Road) in the amount of $2,091,000 to be funded from the Regional Development Charges Reserve Fund
  • Recommended Motion:

    1.    That the Regional Municipality of Waterloo reappoint Aird & Berlis LLP for a four (4) year term as the Integrity Commissioner for the Region of Waterloo, with all the responsibilities, powers and duties of an Integrity Commissioner as set out in the Municipal Act, 2001, for the period of June 1, 2023 to May 31, 2027, as set out in report PDL-CAS-23-001.

    2.    That the Regional Municipality of Waterloo amend By-law 23-009 (A By-law to Establish Fees and Charges for the Regional Municipality of Waterloo) to include new and adjusted Waterloo International Airport fees and charges as set out in report COR-CFN-23-017 dated April 4, 2023.

    3.    That the Regional Municipality of Waterloo take the following action with respect to 2023 property tax policies and rates as set out in Report COR-CFN-23-018 dated April 4, 2023:

    1.    Establish the following property class tax ratios for the 2023 property tax year:

    Residential and New Multi-residential  1.0000
    Multi-residential, Commercial and Industrial  1.9500
    Landfill  1.5400
    Pipeline  1.1613
    Farmland and Managed Forest   0.2500

    2.    Direct staff to prepare the necessary by-laws to establish the 2023 property class tax ratios and the resulting 2023 Regional property tax rates for Regional Council’s consideration on April 19, 2023;
    3.    Direct staff to report back in 2023 with a review of options for the multi-residential property class ratio in 2024 and beyond; and
    4.    Notify the Area Municipalities within Waterloo Region accordingly.


    4.    That the Regional Municipality of Waterloo approve the Municipal Accommodation Tax Investment Policy as outlined in report PDL-CUL-23-003 dated April 4, 2023.

    5.    That the Regional Municipality of Waterloo take the following action with respect to the 2022 Plan Update and Year End Financial Results as set out in report COR-CFN-23-020 dated April 4, 2023:

    1. Receive the 2022 Plan Update that shows implementation and progress toward achieving the vision set out by Council in the Strategic Plan 2019-2023;
    2. Approve the preliminary 2022 financial results for the purposes of preparing the Region’s 2022 Audited Financial Statements; and
    3. Apply the Surplus Allocation Policy to 2022 financial results.
  • Recommended Motion:
    1. That the Regional Municipality of Waterloo support a temporary public art installation along the ION Rapid Transit corridor and GRT bus route as part of the Contemporary Art Forum Kitchener and Area (CAFKA) biennial public art festival with funding up to $20,000 from the Public Art Reserve, as set out in report PDL-CUL-23-005, dated April 4, 2023.

    2. That the Regional Municipality of Waterloo approve the recommended allocation of new licensed Child Care spaces related to the Canada-wide Early Learning and Child Care (CWELCC) growth mandate and the request for additional 997 Child Care spaces from the Ministry of Education to meet legislated population-based targets, as outlined in CSD-CHS-23-001, dated April 4, 2023.

      And that the Regional Municipality of Waterloo direct the Regional Chair to advocate with the Province of Ontario regarding the need for appropriate wages and benefits for Early Childhood Educators.

      And further that the Regional Municipality of Waterloo direct the Regional Chair to advocate with the Province of Ontario regarding sufficient funding for capital improvements for new and existing facilities that would address the need for additional child care spaces.
  • Recommended Motion:
    1.  That the Regional Municipality of Waterloo:
      a) Endorse the permanent closure of both ramps at the Highway 85 and Lancaster Street interchange in the City of Kitchener as outlined in Report TSD-TRP-23-002, dated March 7, 2023;
      b) Direct staff to file the Notice of Completion of the Study and place the Environmental Study File on the public record for a period of 30 days; and
      c) Subject to final approval of the Environmental Assessment Study, forward a request to the Ministry of Transportation to include the removal of the ramps in an upcoming Highway reconstruction project.

    2. That the Regional Municipality of Waterloo, upon completion of construction, amend the Traffic and Parking By-law 16-023, as amended, for the following three approved roundabouts, to:
      Line 86 (Regional Road 86) and Floradale Road (Regional Road 19) in the Township of Woolwich
      A.    Remove from Schedule 17, Rates of Speed, 80 km/h on Regional Road 86 (Church Street) from Wellington Country Road 86  to 30 m West of Eldale Road;
      B.    Remove from Schedule 17, Rates of Speed, 80 km/h on Regional Road 19 (Floradale Road) from 770 m South of Florapine Road to (Regional Road 86) Church Street;
      C.    Add to Schedule 17, Rates of Speed, 80 km/h on Regional Road 86  (Church Street) from Wellington Country Road 86 to 400 West of (Regional Road 19) Floradale Road;
      D.    Add to Schedule 17, Rates of Speed, 80 km/h on Regional Road 19 (Floradale Road) from 770 m South of Florapine Road to 400 North of (Regional Road 86) Church Street;
      E.    Add to Schedule 17, Rates of Speed, 60 km/h on Regional Road 86 (Church Street)  from 400 m West of (Regional Road 19) Floradale Road to 30 m west of Eldale Road;
      F.    Add to Schedule 17, Rates of Speed, 60 km/h on Regional Road 19 (Floradale Road) from 400 m North of (Regional Road 86) Church Street to Regional Road 86 (Church Street);
      G.    Add to Schedule 10, Level 2 Pedestrian Crossover, Regional Road 86 (Church Street) at Regional Road 19 (Floradale Road), On All Entry and Exits.
      Trussler Road (Regional Road 70) and Cedar Creek Road (Regional Road 97) in the Township of North Dumfries
      A.    Remove from Schedule 17, Rates of Speed, 80 km/h on Trussler Road (Regional Road 70) from New Dundee Road (Regional Road 12) to Highway 401;
      B.    Add to Schedule 17, Rates of Speed, 80 km/h on Trussler Road (Regional Road 70) from New Dundee Road (Regional Road 12) to 400 metres north of Cedar Creek Road (Regional Road 97);
      C.    Add to Schedule 17, Rates of Speed, 80 km/h on Trussler Road (Regional Road 70) from 400 metres south of Cedar Creek Road (Regional Road 97) to Highway 401;
      D.    Add to Schedule 17, Rates of Speed, 60 km/h on Trussler Road (Regional Road 70)  from 400 metres  north and south of Cedar Creek Road (Regional Road 97);
      E.    Remove from Schedule 17, Rates of Speed 80 km/h on Cedar Creek Road (Regional Road 97) from Oxford County Boundary to 100 metres west of Grand Ridge Drive;
      F.    Add to Schedule 17, Rates of Speed 80 km/h on Cedar Creek Road (Regional Road 97) from Oxford County Boundary to 400 m west of Trussler Road (Regional Road 70);
      G.    Add to Schedule 17, Rates of Speed 80 km/h on Cedar Creek Road (Regional Road 97) from 400 metres east of Trussler Road (Regional Road 70) to 100 metres west of Grand Ridge Drive;
      H.    Add to Schedule 17, Rates of Speed 60 km/h on Cedar Creek Road (Regional Road 97) from 400 m east and west of Trussler Road (Regional Road 70);
      I.    Add to Schedule 10, Level 2 Pedestrian Crossover, Trussler Road (Regional Road 70) at Cedar Creek Road (Regional Road 97), On All Entry and Exits.
      Sawmill Road (Regional Road 17) and Ebycrest Road (Regional Road 17)
      A.    Remove from Schedule 17, Rates of Speed, 80 km/h on Regional Road 17 (Sawmill Road) from 1080 m South of Snyder’s Flats Road to Regional Road 20 (Bloomingdale Road);
      B.    Remove from Schedule 17, Rates of Speed, 80 km/h on Regional Road 20 (Bloomingdale Road) from Kraft Drive (Westerly leg) to Regional Road 17 (Ebycrest Road);
      C.    Add to Schedule 17, Rates of Speed, 80 km/h on Regional Road 17 (Sawmill Road) from 1080 m South of Snyder’s Flats Road to 400 m North Regional Road 17 (Ebycrest Road);
      D.    Add to Schedule 17, Rates of Speed, 80 km/h on Regional Road 20 (Bloomingdale Road) from 400 m South of Regional Road 17 (Ebycrest Road) to 25 m East of Kraft Drive;
      E.    Add to Schedule 17, Rates of Speed, 60 km/h on Regional Road 17 (Sawmill Road) from 400 m North of Regional Road 17 (Ebycrest Road) to Regional Road 20 (Bloomingdale Road);
      F.    Add to Schedule 17, Rates of Speed, 60 km/h on Regional Road 20 (Bloomingdale Road) from 400 m South of Regional Road 17 (Ebycrest Road) to Regional Road 17 (Ebycrest Road);
      G.    Add to Schedule 10, Level 2 Pedestrian Crossover, Regional Road 17 (Sawmill Road)  at Regional Road 17 (Ebycrest Road), On All Entry and Exits

    3. That the Regional Municipality of Waterloo direct and authorize the Regional Solicitor to take the following actions with respect to the expropriation of lands for improvements at the intersection of Sawmill Road (Regional Road No. 17) and Ebycrest Road (Regional Road No. 17), Township of Woolwich, in the Regional Municipality of Waterloo, as detailed in report PDL-LEG-23-018, dated April 4, 2023.
      1.    Complete application(s) to the Council of The Regional Municipality of Waterloo, as may be required from time to time, for approval to expropriate land, which is required for improvements at the intersection of Sawmill Road (Regional Road No. 17) and Ebycrest Road (Regional Road No. 17), Township of Woolwich and described as follows:
      Fee Simple Partial Taking:
      I.    Part of Lot 70, German Company Tract, being Part 1 on 58R-21638, (Part of PIN 22710-0126 (LT)), Township of Woolwich, Regional Municipality of Waterloo (629 Sawmill Road, Woolwich); 
      II.    Part of Lot 70, German Company Tract, being Parts 2 & 3 on 58R-21638, (Part of PIN 22710-0130 (LT)), Township of Woolwich, Regional Municipality of Waterloo (515 Sawmill Road, Woolwich); 
      III.    Part of Lot 70, German Company Tract, being Part 4 on 58R-21638 (Part of PIN 22247-0059 (LT)), Township of Woolwich, Regional Municipality of Waterloo (544 Sawmill Road, Woolwich);
      IV.    Part of Lot 71, German Company Tract, being Part 5 on 58R-21638, (Part of PIN 22710-0155 (LT)), Township of Woolwich, Regional Municipality of Waterloo (5 Kraft Drive, Woolwich); 
      2.    Serve notices of the above applications(s) required by the Expropriations Act (the “Act”);
      3.    Forward to the Chief Inquiry Officer any requests for a hearing that may be received within the time prescribed by the Act;
      4.    Attend, with appropriate Regional staff, at any hearing that may be scheduled;
      5.    Discontinue expropriation proceedings or any part thereof, in respect of the above described lands, or any part thereof, upon the registration on title of the required documentation to complete a transaction whereby the required interests in the lands are conveyed or if otherwise deemed appropriate in the opinion of the Commissioner of Engineering and Environmental Services and the Regional Solicitor; and
      6.    Do all things necessary and proper to be done and report thereon to Regional Council in due course.

    4. That the Regional Municipality of Waterloo approve the Baden – New Hamburg Water and Wastewater System Servicing Review EA – Project File Report as summarized in this Report EES-WAS-23-004 dated April 4, 2023; and
      that the Regional Municipality of Waterloo publish the Notice of Completion for the Baden – New Hamburg Water and Wastewater System Servicing Review and provide the Project File Report for a 30-day public review and comment period, in accordance with the Municipal Class Environmental Assessment process; and
      that the Regional Municipality of Waterloo direct and authorize staff to commence with required real estate acquisitions for easements as outlined in this Report EES-WAS-23-004 dated April 4, 2023.

    5. That the Regional Municipality of Waterloo:
      a)    Approve the recommended interim active transportation improvements and traffic calming measures proposed on Myers Road as outlined in Report EES-DCS-23-003 dated April 4, 2023; and
      b)    Amend Traffic and Parking Bylaw 16-023, as amended, to add to Schedule 10, Level 2 Pedestrian Crossover, on Myers Road at Gatehouse Road/Lisbon Pines Drive, on the west side, as outlined in Report EES-DCS-23-003; and
      c)    Amend Traffic and Parking Bylaw 16-023, as amended, to add to Schedule 10, Level 2 Pedestrian Crossover, on Myers Road at Moffat Creek Public School, as outlined in Report EES-DCS-23-003.

    6. That the Regional Municipality of Waterloo take the following actions regarding the property municipally known as 130 Water Street North in the City of Cambridge, as described in Report PDL-CPL-23-008, dated April 4, 2023:
      a)    Approve the new agreement terms for the Joint Brownfield Tax Increment Grant (TIG), with Cambridge Development Inc. and the City of Cambridge, for the remaining property at 130 Water Street North, originally approved by Council on April 12, 2011 (Report P-11-038 / F-11-018 / CR-RS-11-023 for the properties known as 130 and 170 Water Street North in the City of Cambridge), with the Regional amount not to exceed $6,801,489, net of any other future brownfield assistance, to be financed from the incremental tax revenue for the property following remediation, redevelopment and reassessment;
      b)    Authorize the Region’s Commissioner of Planning, Development and Legislative Services and Commissioner, Corporate Services / Chief Financial Officer to execute any associated agreements, assignments, amendments or other related documents with Cambridge Development Inc. and the City of Cambridge, the form and content of such Tax Increment Grant agreement(s), any subsequent assignments of the agreement, or other related documents to be satisfactory to the Regional Solicitor; and
      c)    Authorize the Region’s Commissioner of Planning, Development and Legislative Services and Commissioner, Corporate Services / Chief Financial Officer to execute a termination agreement for the Original TIG Agreement with the City of Cambridge, Haastown Holdings (Cambridge) Inc. and Cambridge Development Inc., to be satisfactory to the Regional Solicitor.

    7. That the Regional Municipality of Waterloo endorse the guiding principles within the Water Supply Strategy as summarized in report EES-WAS-23-003 dated April 4, 2023.

    8. That the Regional Municipality of Waterloo approve the full grant funding request from the five eligible applicants under 2023 Economic Development Grant – Entrepreneurial Initiatives funds in the amount of $138,000, as outlined in Report PDL-ECD-23-006, dated April 4, 2023.
  • Recommended Motion:

    That the Regional Municipality of Waterloo ratify the following appointments to the Waterloo Regional Heritage Foundation in accordance with report PDL-CAS-23-002, dated April 19, 2023:

    1. Heidi Peller-Oliver for a term ending June 2026
    2. Susan Burke for a term ending June 2026

  • Recommended Motion:

    That the Regional Municipality of Waterloo approve the 2023 funding allocations of $385,725 to the Kitchener Waterloo Symphony and $385,725 to THEMUSEUM under the Key Cultural Institutions grant program as outlined in report PDL-CUL-23-004 dated April 4, 2023.

  • Recommended Motion:

    That the Regional Municipality of Waterloo direct staff to review the eligibility criteria for funding for Key Cultural Institutions grant program, to be more inclusive and equitable of organizations across area municipalities.

  • Recommended Motion:

    That Committee of the Whole rise and Council resume.

  • Recommended Motion:

    That Council adopt the proceedings of Committee of the Whole.

16.

 
  • Recommended Motion:

    WHEREAS the Municipal Elections Act requires all individuals wishing to be a candidate in a municipal or school board election to file Nomination Paper - Form 1 with the municipal clerk; 
    AND WHEREAS the Municipal Elections Act requires all candidates who sought election to a municipal council or school board to file Financial Statement – Auditor’s Report Candidate – Form 4 with the municipal clerk;
    AND WHEREAS Form 1 requires candidates to provide their qualifying address;
    AND WHEREAS Form 4 requires candidates to list the name and home address of any donor contributing over $100.00
    AND WHEREAS the Municipal Elections Act specifies that these documents are not protected by the Municipal Freedom of Information and Protection of Privacy Act, and requires the municipal clerk to make Form 4 available on a website;
    AND WHEREAS there has been concern expressed about those who hold public office and those who support them that they have been the subject of unnecessary attention and excessive scrutiny;
    AND WHEREAS the requirement to publish the personal home address of donors to specific candidates may discourage individuals from engaging in the democratic process to elect municipal and school board politicians.
    THEREFORE, BE RESOVLED THAT the Regional Municipality of Waterloo calls on the Minister of Municipal Affairs and Housing for the Province of Ontario to protect the privacy of candidates and donors by removing the requirement for their addresses to be listed on publicly available forms.
    AND FURTHER THAT for verification purposes, the addresses of all candidates and all donors over $100 be submitted to the municipal clerk on separate forms that are protected by the Municipal Freedom of Information and Protection of Privacy Act and will not be published.
    AND FINALLY, that this resolution be forwarded to the Area Members of Provincial Parliament, the Association of Municipalities of Ontario, the Association of Municipal Clerks and Treasurers of Ontario, the Ontario Public School Boards' Association, the Ontario Catholic School Trustees' Association, and all Ontario municipalities. 

  • Recommended Motion:

    Whereas speeding on our roads is a major concern in our community,

    And whereas speeding can occur in all areas of our community,

    And whereas our municipality has limited resources to implement speed mitigation road design and re-design,

    And whereas our local police service has limited resources to undertake speed enforcement,

    And whereas s.205.1 of the Highway Traffic Act (HTA) provides that Automated Speed Enforcement systems (ASE) may only be placed in designated community safety zones and school safety zones,

    Now therefore be it resolved:

    1. That the Regional Municipality of Waterloo request that the Ontario Government amend s.205.1 of the HTA to permit municipalities to locate an ASE system permanently or temporarily on any roadway under the jurisdiction of municipalities and as determined by municipalities and not be restricted to only community safety zones and school safety zones; and further
    2. That this resolution be forwarded to:
      1. the Ontario Minister of Transportation;
      2. the Ontario Minister of Municipal Affairs and Housing;
      3. the local area MPPs;
      4. the Association of Municipalities of Ontario (AMO); and
      5. all Ontario Municipalities;

Whereas the Regional Municipality of Waterloo is currently undertaking a review of its granting process;
And whereas the Grand Philharmonic Choir is an important performing arts organization in Waterloo Region;
And whereas the Regional Municipality of Waterloo had provided funding to the Grand Philharmonic Choir for 50 years;
Be it resolved that the Regional Municipality of Waterloo provide the Grand Philharmonic Choir a grant of $32,000.00 to be paid from the Tax Stabilization Reserve or alternatively to be treated as a variance in 2023.

  • Recommended Motion:

    That the following by-laws be approved.

A By-law to Amend By-law 17-007, as amended, being a By-law to Govern the Collection of Waste and the Provision of Waste Management Facilities in The Regional Municipality of Waterloo and to Repeal By-law 98-87, as amended, and By-law 02-011 of The Regional Municipality of Waterloo (Single Family Homes Garbage Container Limit)

A By-law to Establish Tax Ratios for Regional Purposes and Area Municipal Purposes for the Year 2023

A By-law to Establish and Levy Rates of Taxation for Regional Purposes for the Year 2023

A By-law to Amend By-law 23-009, as amended, being a By-law to Establish Fees and Charges for the Regional Municipality of Waterloo and repeal By-law 21-072, By-law 21-067, By-law 21-068, By-law 21-069 and By-law 21-070, as Amended

A By-law to Amend By-law 16-023, as amended, being a By-law to Regulate Traffic and Parking on Highways Under the Jurisdiction of the Regional Municipality of Waterloo (Lane Designation, in the City of Waterloo)

A By-law to Amend By-law 16-023, as amended, being a By-law to Regulate Traffic and Parking on Highways Under the Jurisdiction of the Regional Municipality of Waterloo (No Parking, in the Township of Wilmot)

A By-law to Confirm the Proceedings of the Council of the Regional Municipality of Waterloo at this Meeting Held on April 19, 2023.

22.

 
  • Recommended Motion:

    That the meeting adjourn at x:xx p.m.