Regional Municipality of Waterloo
Council
Addendum Agenda

Meeting #:
Date:
Regular Session:
-
Closed Session:
-
Location:
Council Chambers

Should you require an alternative format please contact the Regional Clerk at Tel.: 519-575-4400, TTY: 519-575-4605, or regionalclerk@regionofwaterloo.ca

1.
Call to Order

 

2.
Land Acknowledgement

 

3.
Motion to go into Closed Session

 

That a closed meeting of Council be held on Wednesday, March 22, 2023 at 4:05 p.m. in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters:

1.  Education on Tax Policy

2.  Receiving advice that is subject to solicitor-client privilege related to pending litigation

*3. Receiving advice that is subject to solicitor-client privilege related to a plan to be applied to negotiations 

  • Recommended Motion:

    That a closed meeting of Council be held on Wednesday, March 22, 2023 at 4:05 p.m. in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters:

    1. Education on Tax Policy
    2. Receiving advice that is subject to solicitor-client privilege related to pending litigation
    3. Receiving advice that is subject to solicitor-client privilege related to a plan to be applied to negotiations 

4.
Motion to Reconvene into Open Session

 
  • Recommended Motion:

    That Council reconvene into Open Session.

5.
Declarations of Pecuniary Interest under the “Municipal Conflict of Interest Act”

 

6.
Presentations

 

7.
Petitions

 

8.
Delegations

 

9.
Minutes of Previous Meetings

 
  • Recommended Motion:

    That the following minutes be approved.

10.
Communications

 

11.
Motion to Go Into Committee of the Whole to Consider Reports

 
  • Recommended Motion:

    That Council go into Committee of the Whole to consider reports.

12.
Reports

 

12.1
Finance Reports

 
  • Recommended Motion:

    That the Finance Reports items be received for information and approved.

12.1.1
COR-TRY-23-007, T2023-101 - Cell SE-5A/B Liner and Leachate Collection System Waterloo Landfill Site in the Cities of Waterloo and Kitchener, Ontario, 

This item has attachments. 
1.T2023-101 Cell SE-5A B Liner and Leachate Collection System Waterloo Landfill Site - COR-TRY-23-007.pdf
2.Appendix A -T2023-101 Appendix A Detailed Financial Implications.pdf
  • Recommended Motion:

    That the Regional Municipality of Waterloo take the following action with respect to T2023-101 - Cell SE-5A/B Liner and Leachate Collection System Waterloo Landfill Site in the Cities of Waterloo and Kitchener, Ontario (Under PQ2022-20) as set out in report COR-TRY-23-007 dated March 22, 2023:

    1. Accept the tender of Arcadis Canada Inc. in the amount of $8,695,067.73 plus all applicable taxes; and

    2. Amend the Capital Budget for project 01154 in the Waste Management Capital Program by advancing expenditure and debenture financing authority for a term not to exceed 10 years in the amount of $1,930,000 from 2024 to 2023 to reflect planned substantial completion of the project in 2023.

12.1.2
COR-TRY-23-008, T2022-198 Transportation and Processing of Municipal Hazardous or Special Waste (MHSW)

This item has attachments. 
1.T2022-198 Transportation and Processing of Municipal Hazardous or Special Waste (MHSW) - COR-TRY-23-008.pdf
  • Recommended Motion:

    That the Regional Municipality of Waterloo accept the tender of GFL Environmental Services Inc. for T2022-198 Transportation and Processing of Municipal Hazardous or Special Waste (MHSW) for a five (5) year term effective April 1, 2023 with the option to renew for two (2) additional one (1) year periods in the estimated amount of $2,456,918.80 (estimated annual cost of $491,383.76) plus all applicable taxes as set out in report COR-TRY-23-008 dated March 22, 2023.

12.1.3
COR-TRY-23-009, Regional Council and Council Appointee Remuneration and Expenses for the Year Ended December 31, 2022 

This item has attachments. 
1.Regional Council and Council Appointee Remuneration and Expenses for the Year Ended December 31, 2022 - COR-TRY-23-009.pdf
2.Appendix 1 – 2022 Remuneration and Expenses – Regional Council.pdf
3.Appendix 2 – 2022 Remuneration and Expenses – Police Services Board Appointees.pdf
4.Appendix 3 – 2022 Remuneration and Expenses – Council Appointees.pdf

For Information.

12.2
Committee Reports

 

12.2.1
Community and Health Services Committee Summary - March 7, 2023

This item has attachments. 
1.CHS Summary - March 7, 2023.pdf
  • Recommended Motion:
    1. That the Regional Municipality of Waterloo direct staff to take the following actions in response to Ont. Reg. 241/22 and Ont. Reg. 242/22, new regulations under the Housing Services Act, 2011 (HSA), as described in CSD-HOU-23-008 dated March 7, 2023:

      a) Draft and negotiate a funding model that achieves the legislative directives and supports long-term financial sustainability of the community housing portfolio for housing providers to meet their operating and capital needs upon End of Mortgage (EOM);

      b) Subject to annual budget approval, direct staff to develop an annual housing reinvestment plan using the funds resulting from community housing provider mortgage maturity for the purpose of:
      i) Maintaining or increasing the number of rent-geared-to-income (RGI) units to meet the Region's obligations under the HSA; and
      ii) Providing capital funding for asset renewal needs of community housing providers; for the renewal and expansion of Waterloo Region Housing properties, including investments within the Waterloo Region Housing Master Plan; and grants to incent the construction of new affordable housing units;

      c) Authorize the Commissioner, Community Services to enter into service or exit agreements as housing providers reach EOM in a form satisfactory to the Regional Solicitor;

      d) Amend the current surplus-sharing practice within the mandated funding model to allow community housing providers to retain annual operating surpluses subject to the following conditions:
      i) The amount of the surplus transferred to a provider’s capital reserve is limited such that the balance in the capital reserve will not to exceed the value of capital work identified for the next five years, and;
      ii) Capping the accumulated surplus at $500/unit; 

      e) Endorse a new Asset Limit Policy required by Ont. Reg. 242/22 to establish asset limits of $75,000 for single households and $100,000 for households with more than one person for households applying for and receiving rent-geared-to-income (RGI) subsidy.

    2. Due to the high volume of calls causing lack of availability of paramedic resources and life saving measures, the Regional Municipality of Waterloo fully supports the Medical Priority Dispatch System, requests that the Ministry of Health adopt a Medical Priority Dispatch System at the Cambridge Central Ambulance Communications Centre as soon as possible;

      And that the Region of Waterloo Paramedic Services Chief and Deputy Chiefs be directed to continue to engage with the Ministry of Health and the Guelph-Wellington and Dufferin County Paramedic Services to support this request;

      And that the Regional Chair, Council, Chief Administrative Officer, Commissioner and Medical Officer of Health be directed to advocate to Provincial counterparts (Minister of Health, ADM, local MPPs etc.) for the early adoption of a Medical Priority Dispatch System at the Cambridge Central Ambulance Communications Centre.

12.2.2
Administration and Finance Committee Summary - March 7, 2023

This item has attachments. 
1.Administration and Finance Summary - March 7, 2023.pdf
  • Recommended Motion:

    That the Regional Municipality of Waterloo approve the 2023 grant program envelopes in the total amount of $5,603,820 as set out in report COR-ADM-23-002 dated March 7, 2023.

12.2.3
Planning and Works Committee Summary - March 7, 2023

This item has attachments. 
1.PW_Summary_-_March_7__2023.pdf
  • Recommended Motion:

    1. That the Regional Municipality of Waterloo direct and authorize the Regional Solicitor to take the following actions with respect to the expropriation of lands for improvements at the intersection of Cedar Creek Road (Regional Road No. 97) and Trussler Road (Regional Road No. 70), in the Township of North Dumfries, in the Regional Municipality of Waterloo, and County Road No. 8, in the County of Oxford, as detailed in report PDL-LEG-23-011, dated March 7, 2023.

    1. Complete application(s) to the Council of The Regional Municipality of Waterloo, as may be required from time to time, for approval to expropriate land, which is required for improvements at the intersection of Cedar Creek Road (Regional Road No. 97), Trussler Road (Regional Road No. 70) and County Road No. 8, and described as follows:

    Fee Simple Partial Taking:

      1. Part of Lot 1, Concession 13, being Parts 2 and 4 on 41R-10418, (Part of PIN 00297-0021 (LT)), Township of Blanford-Blenheim, County of Oxford (3541 Trussler Road, Blandford-Blenheim);
      2. Part of Lot 1, Concession 12, being Part 5 on 41R-10418, (Part of PIN 00296-0025 (LT)), Township of Blanford-Blenheim, County of Oxford (927762 Oxford Road 8, Blandford-Blenheim);
      3. Part of Lot 38, Concession 11, being Parts 1 and 2 on 58R-21584, (Part of PIN 03847-0461 (LT)), Township of North Dumfries, Regional Municipality of Waterloo (3434 Trussler Road, North Dumfries);
      4. Part of Lot 38, Concession 10, being Part 3 on 58R-21584, (Part of PIN 03850-0282 (LT)), Township of North Dumfries, Regional Municipality of Waterloo (3704 Trussler Road, North Dumfries);

    Temporary Easement – Grading:

    The right and easement, being a temporary easement in gross, for the free and unobstructed, right, interest and easement terminating, for the subject property set out below, on the 31st day of December, 2024, for itself, its successors and assigns, and anyone authorized by it, on, over, under and through the following property for the purposes of excavation, construction, installation, replacement, alteration, grading, and landscaping as required in connection with the improvements at the intersection of Cedar Creek Road, Trussler Road and County Road No. 8, and all related improvements, and works ancillary thereto and for such purposes, the free, unimpeded and unobstructed access to the lands at all times by employees, agents, contractors, workers and anyone authorized by it, and vehicles, supplies and equipment at all times and for all purposes and things necessary for or incidental to the exercise and enjoyment of the right and easement:

    I.Part of Lot 1, Concession 13, being Parts 1 and 3 on 41R-10418, (Part of PIN 00297-0021 (LT)), Township of Blanford-Blenheim, County of Oxford (3541 Trussler Road, Blandford-Blenheim);

    2. Serve notices of the above applications(s) required by the Expropriations Act (the “Act”);

    3. Forward to the Chief Inquiry Officer any requests for a hearing that may be received within the time prescribed by the Act;

    4. Attend, with appropriate Regional staff, at any hearing that may be scheduled;

    5. Discontinue expropriation proceedings or any part thereof, in respect of the above described lands, or any part thereof, upon the registration on title of the required documentation to complete a transaction whereby the required interests in the lands are conveyed or if otherwise deemed appropriate in the opinion of the Commissioner of Engineering and Environmental Services and the Regional Solicitor; and

    6. Do all things necessary and proper to be done and report thereon to Regional Council in due course.

     

    2. That the Regional Municipality of Waterloo amend Traffic and Parking By-law 16-023, as amended to add to schedule 15, Southbound Right-Turn Lane Designation on King Street (Regional Road 15) at Weber Street (Regional Road 8), Buses Excepted, in the City of Waterloo as outlined in Report TSD-TRP-23-003, dated March 7, 2023.

    3. That the Regional Municipality of Waterloo amend the Traffic and Parking By-law 16-023, as amended, to add to Schedule 4, No Parking Anytime on the west side of Foundry Street (Regional Road 51) from Beck Street to Charles Street in the Township of Wilmot as outlined in Report TSD-TRP-23-004, dated March 7, 2023.

    4. That the Regional Municipality of Waterloo:

    1. Approve the Recommended Design Concept for the proposed University Avenue (Regional Road 57) Improvements, Albert Street to Weber Street, as described in Report EES-DCS-23-001 dated March 7, 2023; and
    2. Direct staff to file a Notice of Completion with the Ministry of the Environment, Conservation and Parks (MECP) for this Class Environmental Assessment Study by means of advertisements in local newspapers and mailings to adjacent property owners, tenants, and agencies, and place the Environmental Study Report on the public record for a period of 30 days; and
    3. Amend Traffic and Parking By-law 16-023 to add to Schedule 22, Reserved Bike Lanes on both sides of University Avenue (Regional Road 57) from King Street (Regional Road 15) to Weber Street (Regional Road 8), in the City of Waterloo as outlined in Report EES-DCS-23-001.

     

    5. That the Regional Municipality of Waterloo (Drinking Water Owner) endorse the 11 Municipal Drinking Water Licenses (MDWL) and the associated drinking water operational plans, as outlined in report EES-WAS-23-001, dated March 7, 2023 and receive for information:

    • the 2022 Drinking Water Summary Report, and
    • the 2022 Annual Management Review of the Drinking Water Quality Management System (DWQMS) which includes the 2022 infrastructure maintenance plan update and a summary of the 11 Municipal Drinking Water Licenses (MDWL) and associated drinking water operational plans

    6. That the Regional Municipality of Waterloo approve the expropriation of lands for the purpose of significant soil management needs associated with long term landfill development and operation for the remaining life of the Waterloo landfill (Site) as detailed in report PDL-LEG-23-012 dated March 7, 2023, described as follows:

    Fee Simple Full Taking:

    Part Lot 1, Concession North of Snyder's Road, Wilmot, Part 5 on 58R-6613; subject to 1077502 and 399983, being all of PIN 22184-0195 (LT), in the Township of Wilmot (2322 Snyder’s Road (formerly known as 2320 Snyder’s Road East));

    And that staff be instructed to register a Plan of Expropriation for the property within three months of the granting of the approval to expropriate the property, as required by the Expropriations Act;

    And that the registered owners be served with a Notice of Expropriation and a Notice of Possession for the property after the registration of the Plan of Expropriation and the Regional Solicitor is authorized to take any and all actions required to enforce such Notices including but not limited to any application pursuant to Section 40 of the Expropriations Act;

    And that the Regional Solicitor is authorized to enter into an agreement with the registered owners, or to make an application under Section 39 of the Expropriations Act, to adjust the date for possession specified in the Notice of Possession as may be required;

    And that if no agreement as to compensation is made with an owner, the statutory Offer of Compensation and payment be served upon the registered owners of the property in the amount of the market value of the interests in the land as estimated by the Region’s appraiser in accordance with the Expropriations Act;

    And that the Regional Solicitor be authorized to execute any Indemnity agreement or other document related to payment of the statutory Offer of Compensation;

    And further that the Regional Solicitor be authorized to discontinue expropriation proceedings or any part thereof, in respect of the above described lands, or any part thereof, upon the registration on title of the required documentation to complete the transaction or if determined by the Commissioner of Engineering and Environmental Services that such lands, or any part or interest thereof, are not required for the subject Project

    as outlined in report  PDL-LEG-23-012, dated March 7, 2023.

     

    7. That the Regional Municipality of Waterloo accept the Heidelberg Water Supply System Optimization – Project File Report as summarized in this Report EES-WAS-23-002 dated March 7, 2023; and

    that the Regional Municipality of Waterloo publish the Notice of Completion for the Heidelberg Water Supply System Optimization and provide the Project File Report for a public review and comment period, in accordance with the Municipal Engineers Association’s Class Environmental Assessment process.

    8. That the Regional Municipality of Waterloo approve transit service improvements to be effective Monday, September 4, 2023, as described in Report No. TSD-TRS-23-002, dated March 7, 2023.

    9. That the Regional Municipality of Waterloo expand the Waste / Recycling Collection Area for Downtown Ayr to include Swan Street, from Stanley Street to Fowler Street with no increase to the 2023 operating budget.

12.3
Chief Administrative Officer

 

13.
Other Matters Under Committee Of The Whole

 

13.1
PDL-LEG-23-015, Surplus Declaration of 22 Mockingbird Drive, Township of Woolwich (Elmira) and Transfer to The Corporation of the Township of Woolwich

This item has attachments. 
1.Surplus Declaration of 22 Mockingbird Drive, Township of Woolwich (Elmira) and Transfer to Township - PDL-LEG-23-015.pdf
2.Appendix A - Map + Property Details 22 Mockingbird Drive, Elmira.pdf
3.Appendix B - Copy of Public Notice.pdf
  • Recommended Motion:

    That the Regional Municipality of Waterloo take the following action with respect to the property known as 22 Mockingbird Drive, Township of Woolwich (Elmira), owned by the Region, as set out in Report PDL-LEG-23-015:

    a)Declare lands described as Part of Block A, Plan 1338, Woolwich Township, more particularly described as Part 1, 58R-1216, in the Township of Woolwich, Regional Municipality of Waterloo, being all of PIN 22228-0071(LT), municipally known as 22 Mockingbird Drive, Elmira, as surplus to the needs of the Region, as detailed in Report No. PDL-LEG-23-015 dated March 22, 2023; and,

    b) That the Regional Solicitor be authorized to execute an Agreement of Purchase and Sale with The Corporation of the Township of Woolwich to convey the property known municipally as 22 Mockingbird Drive, Township of Woolwich (Elmira), to the Township, for nominal consideration ($2.00), with all terms and conditions subject to the satisfaction of the Commissioner, Corporate Services and the Regional Solicitor, in accordance with the Region’s Disposal of Land By-Law (No. 20-042);

14.
Motion for Committee of the Whole to Rise and Council Resume

 
  • Recommended Motion:

    That Committee of the Whole rise and Council resume.

15.
Motion To Adopt Proceedings of Committee of the Whole

 
  • Recommended Motion:

    That Council adopt the proceedings of Committee of the Whole.

16.
Motions

 

17.
Notice of Motion

 

18.
Unfinished Business

 

19.
Other Business

 

20.
Questions

 

21.
Enactment of By-laws – First, Second & Third Readings

 
  • Recommended Motion:

    That the following By-laws be approved:

21.1
By-law 23-013

 

A By-law to Expropriate Certain Lands at 2322 Snyder’s Road East, in the Township of Wilmot, Regional Municipality of Waterloo for soil management purposes associated with the Waterloo Waste Management Landfill site

  • Recommended Motion:

    That a By-law to Expropriate Certain Lands at 2322 Snyder’s Road East, in the Township of Wilmot, Regional Municipality of Waterloo, for soil management purposes associated with the Waterloo Waste Management Landfill site be read a first, second and third time, finally passed and numbered 23-013, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

21.2
By-law 23-014

 

A By-law to Confirm the Proceedings of the Council of the Regional Municipality of Waterloo at this Meeting Held on March 22, 2023.

  • Recommended Motion:

    That a By-law to Confirm the Proceedings of the Council of the Regional Municipality of Waterloo at this Meeting Held on March 22, 2023 be read a first, second and third time, finally passed and numbered 23-014, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

22.
Adjourn

 
  • Recommended Motion:

    That the meeting adjourn at x:xx p.m.

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