Planning and Works Committee Minutes

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Council Chambers
Members Present:
  • K. Redman, 
  • D. Craig, 
  • R. Deutschmann, 
  • J. Erb, 
  • S. Foxton, 
  • M. Harris, 
  • C. Huinink, 
  • C. James, 
  • J. Liggett, 
  • D. McCabe, 
  • J. Nowak, 
  • N. Salonen, 
  • S. Shantz, 
  • B. Vrbanovic, 
  • K. Williams, 
  • and P. Wolf 

Should you require an alternative format or a copy of the official minutes please contact the Regional Clerk at Tel.: 519-575-4400, TTY: 519-575-4605, or regionalclerk@regionofwaterloo.ca


The Planning and Works Committee will start immediately following closed session

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Chair C. James called the meeting to order at 2:04 p.m.

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Chair C. James provided a land acknowledgement.

Chair C. James recognized Lewis Howard Latimer in appreciation and celebration of Black History Month.

  • Moved byD. McCabe
    Seconded byD. Craig

    That the Planning and Works Committee reconvene into open session. 

    Carried

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There were no presentations.

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Jeff Stager, Director, Waterloo Federation of Agriculture appeared before the Committee to provide an overview of the Census Agriculture Bulletin and Local Snapshot. A copy of the documents are attached to the minutes. The Committee received a copy of the 5th edition of the Real Dirt on Farming Digest, which is also attached to the minutes. 

J. Stager asked the Committee to complete a regular agriculture census. The Committee confirmed that staff plan on updating the Census later this year, as per his request. 

In response to the Committee, J. Stager shared that Bill 23 and its subsequent impacts are a risk to farmers, including the impacts to the Grand River Conservation Authority, who help farmers and rural owners keep water clean. He also shared that the Region of Waterloo provides an opportunity for people to get into agriculture and find a niche, which is great, such as focusing on garlic. 

In response to the Committee, J. Stager stated that they are willing to come back and do a longer, education update. He also shared that having a relationship with planning staff has been really beneficial. 

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There were no requests to remove items from the Consent Agenda.

  • Moved byS. Foxton
    Seconded byP. Wolf

    That the Consent Agenda items be received for information and approved.

    Carried
  • Moved byS. Foxton
    Seconded byP. Wolf

    That the Regional Municipality of Waterloo direct and authorize the Regional Solicitor to take the following actions with respect to the expropriation of lands for the remaining Farmers Market Trail Construction (Northfield Drive West from the railway corridor to the Northfield Drive / Parkside Drive intersection), in the City of Waterloo, as outlined in PDL-LEG-23-006, dated February 7, 2023.

    1.   Complete application(s) to the Council of The Regional Municipality of Waterloo, as may be required from time to time, for approval to expropriate land, which is required for construction and access of the multi-use trail along Northfield Drive West from the railway corridor to the Northfield Drive / Parkside Drive intersection, in the City of Waterloo, and described as follows:

    Fee Simple Partial Taking:

    1. Part of Lot 10, German Company Tract, being Parts 1, 2, 4 and 5 on 58R-21590, (Part of PIN 22281-0356 (LT)), City of Waterloo, Regional Municipality of Waterloo (580 Weber Street North, Waterloo).

       

      Temporary Easement – Grading:

       

      The right and easement, being a temporary easement in gross, for the free and unobstructed, right, interest and easement terminating on the 31st day of December, 2024, for itself, its successors and assigns, and anyone authorized by it, on, over, under and through the following property for the purposes of excavation, construction, installation, replacement, alteration, grading, and landscaping as required in connection with the construction and access of the multi-use trail along Northfield Drive West from the railway corridor to the Northfield Drive / Parkside Drive intersection, and all related improvements, and works ancillary thereto and for such purposes, the free, unimpeded and unobstructed access to the lands at all times by employees, agents, contractors, workers and anyone authorized by it, and vehicles, supplies and equipment at all times and for all purposes and things necessary for or incidental to the exercise and enjoyment of the right and easement:

       

    2. Part of Lot 10, German Company Tract, being Part 3 on 58R-21590, (Part of PIN 22281-0356 (LT)), City of Waterloo, Regional Municipality of Waterloo (580 Weber Street North, Waterloo).

       

    2.   Serve notices of the above applications(s) required by the Expropriations Act (the “Act”);

    3.   Forward to the Chief Inquiry Officer any requests for a hearing that may be received within the time prescribed by the Act;

    4.   Attend, with appropriate Regional staff, at any hearing that may be scheduled;

    5.   Discontinue expropriation proceedings or any part thereof, in respect of the above described lands, or any part thereof, upon the registration on title of the required documentation to complete a transaction whereby the required interests in the lands are conveyed or if otherwise deemed appropriate in the opinion of the Commissioner of Engineering and Environmental Services and the Regional Solicitor; and

    6.   Do all things necessary and proper to be done and report thereon to Regional Council in due course.

    Carried

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Mathieu Goetzke, Commissioner of Transportation Services, introduced the report. M. Goetzke shared that this report is in response to a delegation who requested that the speed limit on New Dundee Road be reduced prior to the completion of construction. M. Goetzke explained that from a staff perspective, changing the speed limit prior to the completion of construction would have no impact on drivers' speeding, and as such, staff are recommending to proceed with the speed reduction from 80km/hr to 60km/hr once the roundabout has been built, and the road has physical features, which encourage speed reduction. 

  • Moved byP. Wolf
    Seconded byK. Redman

    That the Regional Municipality of Waterloo lower the posted speed limit on New Dundee Road from 80 km/h to 60 km/h from 400 metres west of Robert Ferrie Drive to 550 metres west of Homer Watson Boulevard at the completion of the proposed roundabout at Robert Ferrie Drive currently planned for 2024, in the City of Kitchener, as outlined in Report , dated February 7, 2023.

    Carried

M. Goetzke introduced the report, noting the routes where services will be increased and noticeable trends, such as more mid-day travel. He noted that the financial impacts of the service increases are significant, and in an effort to mitigate those costs, staff are recommending that two low-ridership transit routes be removed, which contain an average of four people per bus. 

In response to the Committee, Neil Malcolm, Director Transit Services confirmed that there are no proposed changes for mobility plus. He also shared that mobility plus services have not recovered as quickly from Covid, compared to conventional ridership. 

In response to the Committee, M. Goetzke confirmed that route 79, which is an on demand flex pilot project to connect Breslau to the 204 express is fully accessible. He also shared that staff can look beyond route 79 and look more broadly at specialized transit from urban to rural regions. The Committee stressed the importance of promoting equality across all of GRT's services. 

In response to the Committee, M. Goetzke shared that the servicing to the Sikh Temple in Woolwich is more of a road safety and technical concern at this point, rather than a budget consideration, as buses are not able to physically stop safely in that area. M. Goetzke stated that staff will bring back the technical information to the Committee, once available. 

  • Moved byP. Wolf
    Seconded byS. Foxton

    That the Regional Municipality of Waterloo endorse and forward to the Strategic Planning and Budget Committee the proposed Public Transit service changes as set out in the Preliminary 2023 Grand River Transit Budget and as further described in report TSD-TRS-23-003, dated February 7, 2023, including:

    • The addition of 41,400 net annual transit service hours in 2023 at an incremental 2023 property tax levy impact of $3,518,000 ($4,897,000 annualized), serving over 440,000 projected additional annual rides.
    • The implementation of the Cambridge network redesign by Fall 2023
    • The extension of the Route 79 Breslau pilot to the end of 2023
    • The removal of two low-ridership transit routes (2 and 73) and the redeployment of those resources to service restoration and new service implementation.

       

    Carried

M. Goetzke introduced the report, providing an overview of the proposed fare changes. He shared that following concerns expressed by Council, the Affordable Transit Program (ATP) discount level was raised from 48% to 50%, which would cancel any fare changes for individuals and families that are eligible for the program. 

In response to the Committee, M. Goetzke shared that the youth fares were considered as part of the family day pass and extending that to everyday, as the family pass is currently only for weekends and holidays. He also noted that affordability rationale for senior discounts is a bit tricky and that staff are offering to conduct and evaluate a longer review of senior discounts, to consider the broader benefits, and will bring back to the Committee as part of the business plan, for consideration. 

Craig Dyer, Commissioner, Corporate Services and Chief Financial Officer explained that $272,500 is the impact on the budget if the 2.5% fare increase is not implemented, net of any ridership changes. C. Dyer further noted that the tax levy would then become the source of revenue, if not generating the revenue through fares.

The Committee shared their concern that direction provided to Staff, to propose an age based pilot, does not appear to be captured in the report.

In response to the Committee, M. Goetzke noted that Staff do not have a large body of evidence in order to give a good estimate as to if the two free transit days will generate significant ridership, and that Staff looked at it from a revenue loss perspective. 

The Committee directed Staff to provide a report on the potential options to consider a year pilot project for free transit fares for children under 12, a one-day a week free transit fares for seniors over 65, and Museum considerations for Students as per the public request and to investigate the possibility of reserve funding opportunities. Staff are directed to maintain the Affordable Transit Program in consideration of the pilot project. 

B. Vrbanovic joined the meeting at 2:38 PM. ()
M. Harris joined the meeting at 2:50 PM. ()
J. Nowak left the meeting at 3:32 PM. ()
  • Moved byR. Deutschmann
    Seconded byP. Wolf

    That the Regional Municipality of Waterloo defer the motion discussed under report TSD-TRS-23-004, Transit Services Fare Structure, Discounts and Revenues to the Strategic Planning and Budget Committee on February 22, 2023.

    Carried

Steve van De Keere, Director Transportation, provided a presentation on the Region of Waterloo's Road Safety Program, including an overview of collision statistics, traffic calming, and roundabouts.

A copy of the presentation is attached to the minutes. 

The Committee received the presentation for information. 

J. Liggett left the meeting at 3:58 PM. ()
R. Deutschmann left the meeting at 4:00 PM. ()

Jennifer Rose, Commissioner, Engineering and Environmental Services introduced the report, noting that it is important to start writing the next contract, as vendors will need time to prepare, such as to procure vehicles. J. Rose also shared that staff are recommending a cart system, as carts will help to reduce litter, eliminate the bag minimum, and that information gathered from the radio-frequency identification (RFID) tags on the carts can be used for educational programs. J. Rose also noted that moving towards natural gas powered vehicles will help the Region save on fuel costs, and to achieve its climate goals. 

J. Rose explained that the recommendation also includes staff examining the level of service for businesses in the downtown cores, and for staff to report back to the Committee later in the year with their recommendation. 

The Committee asked that the Region be consistent with the pick up in the downtown cores.

B. Vrbanovic left the meeting at 4:30 PM. ()
R. Deutschmann joined the meeting at 4:32 PM. ()
  • Moved byK. Redman
    Seconded byS. Foxton

    That the Regional Municipality of Waterloo take the following action with respect to the next contract for curbside waste collection as set out in report EES-WMS-23-003, dated February 7, 2023:

    1. Maintain existing service levels and collection frequencies for garbage, organics, bulky and large metal items, yard waste and Christmas trees for single-family homes, duplexes, 3 to 6 unit buildings, and multi-family units and townhouses that meet truck-access criteria
    2. Convert to automated cart collection for garbage and green bin organics. (Items such as bulky or large metal items, yard waste and Christmas trees will continue to be collected manually)
    3. Include requirements for alternative fuel sources for collection vehicles to reduce greenhouse gas emissions
    4. Change the current service level of a five day collection week to a four day collection week (Tuesday to Friday); and,

    That staff be directed to examine the level of service for curbside waste collection for Industrial, Commercial and Institutional (IC&I) properties that currently receive curbside collection and report back to Committee with options for consideration.

     

     

    Carried

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Received for information.

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D. Craig asked staff to come back to Council regarding a gapping policy, specifically as it relates to the Region's employees and hiring, and whether some savings can be found. 

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The next Planning and Works Committee meeting is on March 7, 2023.

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  • Moved byC. Huinink
    Seconded byK. Williams

    That the meeting adjourn at 4:40 p.m.

    Carried