That the following recommendations from the Strategic Planning and Budget Committee be approved:
- That the Regional Municipality of Waterloo takes the following actions with respect to the Grants Administration Policy:
- Amend the Grants Administration Policy and process so that Council approves the grant streams, and eligibility, and funding available and staff administer the grants, in alignment with other grant processes ex. Upstream Fund
- Review the Grants Administration Policy and Stream in the second year of the term of Council, to allow Council to review eligibility and amend as required, in alignment with the strategic plan
- Any new grants are administered through the creation of a new grant stream, with appropriate policy analysis and community engagement, pending funding approval as part of the Region’s Plan and Budget process, in alignment with the strategic plan
- All grant applications require declaring what other municipal grants they are applying for.
- That the Regional Municipality of Waterloo direct staff to immediately action the POA expansion as a 2024 in-year request, to maximize expected revenue in 2025.
- That the Regional Municipality of Waterloo requires that any new net budget increase requests in year get deferred to the Strategic Planning and Budget process.
- WHEREAS accessibility, collegiality and respect are priorities shared by all of Council; and
WHEREAS Council values the expert advice and analysis from Regional staff, particularly on technical or financial matters; and
WHEREAS Council should have adequate time to deliberate and consider changes to policy and budgeting; and
WHEREAS residents and media deserve adequate time for input, consideration and transparency;
THEREFORE BE IT RESOLVED THAT:
A motion to amend the final budget will be subject to notice and must be submitted in writing to the Clerk no later than Monday, December 2, 2024
All motions to amend the final budget that are received by the Clerk by the deadline will be published in the agenda;
A motion to amend the final budget can be further amended during the final budget meeting without requiring notice, provided that any amendments are relevant and continue to relate to the same issue which was the subject matter of the original motion to amend the final budget; and
Any motion to amend the final budget that is not received by the Clerk by the deadline may be introduced at the meeting on December 11, 2024 provided that:
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- it is submitted to the clerk in writing; and
- the Strategic Plan and Budget Committee, without debate, dispenses with notice on the affirmative vote of at least two-thirds of the members present and voting.