Regional Council Minutes

Wednesday, June 19, 2024 at 7:00 P.m. - 8:00 P.m.

Council Chambers

Members Present:

• K. Redman, 
• D. Craig, 
• R. Deutschmann, 
• J. Erb, 
• S. Foxton, 
• M. Harris, 
• C. Huinink, 
• C. James, 
• J. Liggett, 
• D. McCabe, 
• J. Nowak, 
• N. Salonen, 
• S. Shantz, 
• B. Vrbanovic, 
• K. Williams, 
• and P. Wolf 

Should you require an alternative format or a copy of the official minutes please contact the Regional Clerk at Tel.: [phone], TTY: 519-575-4605, or

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1.

Call to Order

Regional Chair K. Redman called the meeting to order at 7:00 p.m.

2.

Land Acknowledgement

Regional Chair K. Redman provided a land acknowledgement.

Regional Chair K. Redman further acknowledged that June has many days of significance including Pride month, Indigenous Heritage Month, Juneteenth, and Eid al-Adha.

3.

Motion to Reconvene into Open Session

• Moved by D. McCabe
  Seconded by S. Shantz

  That Council reconvene into Open Session.

  In Favor (14)

  J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, C. Huinink, and K. Williams

  Carried (14 to 0)

4.

Declarations of Pecuniary Interest under the “Municipal Conflict of Interest Act”

C. James declared an indirect pecuniary interest with respect to item 1 on the Administration and Finance Committee summary regarding the Entrepreneurial Initiative Grant program funds due to her being a paid mentor for an applicant.

5.

Presentations

5.1

Waterloo Regional Police Services - Mid-Year Presentation to the Regional Municipality of Waterloo Council

Mark Crowell, Chief, Waterloo Region Police Services (WRPS), provided a presentation to update the Region on the work done by WRPS at the mid point of the year. He highlighted new legislative standards under the Community Safety and Policing Act, the impact that Regional population growth has had on services, consistent increases in calls for service, and the work done by the integrated mobile police and crisis team (IMPACT) for mental health calls.

M. Crowell responded to various questions from Council. He highlighted their commitment to provide opportunities for youth programing and to amplify existing programing; the work of the IMPACT team and vetting mental health calls so they can be dispatched differently; and the work of the early intervention program with family violence. M. Crowell further spoke to the work they are doing to address staffing costs including onboarding new members, the cadet program, community safety officers, and the clarity the new act has given to the role of special constables. He stressed that some overtime for officers is necessary but that the current level is not healthy for members or the fiscal situation.

B. Vrbanovic joined the meeting at 7:08 PM. ()

6.

Petitions

There were no petitions.

7.

Delegations

7.1

Susanna Compton, Waterloo

S. Compton highlighted efforts in Waterloo Region to protect farm land while allowing for economic development and highlighted decisions such as the blue box program and the ION that were made to protect farmland. She encouraged the Region to innovate to find better sites that can be shovel ready and stressed that the Wilmot land assembly process has been flawed from the start. 

7.2

Kenn Norman and Jonathan Walford, Fashion History Museum

K. Norman and J. Walford appeared before Council to address the Major Arts and Culture Organizations grant report deferred from the June 4th Administration and Finance Committee meeting. J. Walford noted that the context for the deferral was an issue that they are having with the City of Cambridge, and explained that the issue with the City has affected other grants that they have applied for. J. Walford stated that they are working to resolve the issue with the City soon, and stressed that the arts community works hard at what they do with very little resources.

In response to a question from Council, J. Walford stated that they have met all the criteria and expectations from the Region, but noted they may need to consider moving from their current building if the issue with the City cannot be resolved.

7.3

Katherine Wombell, Kitchener

K. Wombell did not appear when called. 

7.4

Don Lacasse, Kitchener

D. Lacasse did not appear when called. 

7.5

Jacara Droog, Kitchener

J. Droog stated that she was appearing to submit anonymous questions from members of the community, including residents of the encampment at 100 Victoria Street. She highlighted issues with WRPS continuing to respond mental health calls, and issues that that people are having with access to the showers and portable toilets at the encampment. 

7.6

David Galbraith, Kitchener

D. Galbraith, President, UP Consulting, provided a presentation on behalf of his clients regarding the proposed planning framework for growth areas in Kitchener. He stated that Regional staff’s recommendation to modify the City’s proposed amendment is contrary to the overarching goals of the Growing Together initiative to create a more permissive planning environment. He stressed that the City’s holding provision approach provides the same assurance of protecting aviation, and recommended that the Region move forward with the approved amendment from the City.

Responding to questions from Council, D. Galbraith stated that removing the holding provision would involve a process that would require consultation with NAV Canada, and it would be at the discretion of the City to remove. He further explained that holding provisions have been used as an effective tool in other jurisdictions and that obtaining a zoning by-law amendment is far more involved and costly process. 

7.7

Ryan Tennant, Kitchener

R. Tennant recommended that the Region maintain the waste water surveillance program. He stressed that immunocompromised individuals rely on that data and highlighted the work from the Peterborough Public Health Unit to continue the program there. He stressed that program is fiscally responsible by preventing hospitalizations and that local data is necessary to make local decisions. 

7.8

Shane Mulligan, Kitchener

S. Mulligan appeared in support of maintaining wastewater monitoring. He stressed that Covid-19 is the third largest killer and is immune evasive. He encouraged the Region to follow Peterborough’s lead.

8.

Minutes of Previous Meetings

D. McCabe left the meeting at 8:52 PM. ()

• Moved by K. Williams
  Seconded by M. Harris

  That the following minutes be approved.

  In Favor (14)

  B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, C. Huinink, and K. Williams

  Carried (14 to 0)

8.1

Closed Council - May 22, 2024

8.2

Council - May 22, 2024

8.3

Library Committee - June 4, 2024

8.4

Special Council - June 4, 2024

8.5

Closed Special Council - June 4, 2024

8.6

Closed Committee - June 4, 2024

9.

Communications

9.1

Council Information Package - June 12, 2024 (Distributed to Councillors Electronically) 

Received for information. 

9.2

Correspondence - Catherine Muss

Received for information. 

10.

Motion to Go Into Committee of the Whole to Consider Reports

• Moved by C. James
  Seconded by P. Wolf

  That Council go into Committee of the Whole to consider reports.

  In Favor (14)

  B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, C. Huinink, and K. Williams

  Carried (14 to 0)

11.

Reports

11.1

Finance Reports

• Moved by S. Foxton
  Seconded by P. Wolf

  That the Finance Reports items be received for information and approved.

  In Favor (14)

  B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, C. Huinink, and K. Williams

  Carried (14 to 0)

11.1.1

COR-TRY-24-023, Expansion to Miovision Technologies Miovision One Advanced Transportation Management System

B. Vrbanovic highlighted the positive impacts that Miovision Technology has had for the community and noted that it is a local company. 

• Moved by S. Foxton
  Seconded by P. Wolf

  That the Regional Municipality of Waterloo accept the negotiated acquisition of Miovision Technologies Inc. for the Expansion of the TrafficLink Advanced Transportation Management System in the amount of $4,005,223.20 plus all applicable taxes as set out in report COR-TRY-24-023 dated June 19, 2024. 

  That the Regional Municipality of Waterloo amend the 2024-2033 Transportation Capital Program by advancing $1,064,000 in Project #07619 Advanced Transportation Management System from 2025 to 2024 funded from the Transportation Capital Reserve as set out in Appendix A.

  Carried

11.1.2

COR-TRY-24-024, Increase to T2023-158 WRH - Asphalt and Concrete Replacement (Under PQ2023-05)

• Moved by S. Foxton
  Seconded by P. Wolf

  That the Regional Municipality of Waterloo increase the contract with KW Cornerstone Inc. for the T2023-158 WRH - Asphalt and Concrete Replacement (Under PQ2023-05) in the amount of $362,681.50 for a total cost of $1,889,492.50 plus all applicable taxes as set out in report COR-TRY-24-024 dated June 19, 2024.

  Carried

11.1.3

COR-TRY-24-025, Increase to C2019-17 - Scheifele Bridge Super Structure Replacement, Township of Woolwich

• Moved by S. Foxton
  Seconded by P. Wolf

  That the Regional Municipality of Waterloo increase the consulting services agreement with Stantec Consulting Ltd. for C2019-17 - Scheifele Bridge Super Structure Replacement, Township of Woolwich by $780,600.00 for a total cost of $1,552,796.00, plus all applicable taxes, with construction administration and inspection to be paid on a time basis, as set out in report COR-TRY-24-025 dated June 19, 2024.

  Carried

11.1.4

COR-TRY-24-026, T2024-152 Fischer-Hallman/Bearinger Road (Regional Road No. 58) Improvements from Columbia Street West to Westmount Road North in the City of Waterloo, Ontario

• Moved by S. Foxton
  Seconded by P. Wolf

  That the Regional Municipality of Waterloo accept the tender of Sierra Infrastructure for T2024-152 Fischer-Hallman / Bearinger Road (Regional Road No. 58) Improvements from Columbia Street West to Westmount Road North in the City of Waterloo, Ontario in the amount of $11,575,000.00 plus all applicable taxes as set out in report COR-TRY-24-026 dated June 19, 2024.

  Carried

11.1.5

COR-TRY-24-027, Increase to C2017-29 - Design Services for Lancaster Street Reconstruction

• Moved by S. Foxton
  Seconded by P. Wolf

  That the Regional Municipality of Waterloo increase the consulting services agreement with WalterFedy for C2017-29 - Design Services for Lancaster Street Reconstruction (Victoria Street to Bridgeport Road) in the amount of $425,488.16 for a total cost of $962,160.90 plus all applicable taxes as set out in report COR-TRY-24-027 dated June 19, 2024.

  Carried

11.2

Committee Reports

11.2.1

Library Summary - June 4, 2024

D. McCabe joined the meeting at 8:57 PM. ()

• Moved by C. Huinink
  Seconded by C. James

  That the following recommendation from the Library Committee be approved:

  1. That the Regional Municipality of Waterloo Library Committee endorse the Memorandum of Understanding - Maintenance of Library Facilities (Appendix A), as outlined in report PDL-CUL-24-002, dated April 30, 2024, as amended.
     
     

  In Favor (14)

  B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, C. Huinink, and K. Williams

  Carried (14 to 0)

11.2.2

Planning and Works Summary - June 4, 2024

• Moved by S. Foxton
  Seconded by M. Harris
  1. That the Regional Municipality of Waterloo enter into the revised Municipal Responsibility Agreement with Floradale Parkview Non-Profit Manors Inc. (Owner) related to a proposal to upgrade an existing privately operated sewage treatment system as outlined in report EES-WAS-24-002, dated June 4, 2024, to the satisfaction of the Regional Solicitor.
  2. That the Regional Municipality of Waterloo take the following action regarding the daylight triangles located at the intersection of Menno Street (Township Road 80) and Fountain Street North (Regional Road 17):
     1. Amend the Road Consolidation By-law 01-059 (Regional Road System) to, effective upon passing of the by-law, transfer the daylight triangles forming part of Fountain Street North (Regional Road 17) described as Part Lot 109 GCT, Geographic Township of Waterloo, Township of Woolwich designated as Part 2 on 58R-21819, being part of PIN 22254-0093 and Part 3 on 58R-21819, being part of PIN 22251-0233, from the Region to the Corporation of the Township of Woolwich;
     2. That the Regional Solicitor be directed to cause notice of such by-law to be registered on title to the lands that are the subject of the by-law as outlined in Report TSD-TRP-24-007 dated June 4th,2024; and
     3. Authorize the Commissioner, Planning Development and Legislative Services to execute an indemnification agreement with the Corporation of the Township of Woolwich in respect of the transfer of jurisdiction over the daylight triangles on terms and conditions satisfactory to the Regional Solicitor.
  3. That the Regional Municipality of Waterloo approve the Scoped Master Drainage Report for the Randall and Breslau Drains (May 2024) and Technical Appendix (October 2024) as outlined in report PDL-CPL-24-012 dated June 4, 2024 in accordance with Regional Official Plan policy 7.F.6 to the extent that it addresses matters of Regional interest.
  4. That the Regional Municipality of Waterloo:
     1. Approve the refined recommended design alternative for Victoria Street Improvements, Lawrence Avenue to Fischer-Hallman Road in the City of Kitchener, as outlined in Report EES-DCS-24-003, dated June 4, 2024; and
     2. Approve an extension to the consulting services agreement with Associated Engineering Ltd. to complete the final design and tender documents in the amount of $245,320 plus HST for a total value of $1,104,600 plus HST.
  5. That the Regional Municipality of Waterloo amend Schedule “A” of By-law 22-018 (Delegation By-law) to add the following new Section 115.1:
     

     Column 1 (Document or Delegated Matter)

     Agreements or other documentation to provide for the construction and installation of public or private infrastructure, connections, utilities, roadway and access improvements on Regional Roads or Regional lands by area municipalities and/or third parties to facilitate development of adjacent lands, at the cost of the area municipality and/or third party, subject to cost-sharing between the parties as appropriate, provided that:
     such agreements provide for the payment of the applicable fees prescribed by the then current Regional Fees & Charges By-law

     Column 2 (Signing Officer)

     Commissioner, Transportation Services; or Commissioner, Engineering & Environmental Services whichever Commissioner’s department the work relates

     (b) That the Regional Municipality of Waterloo amend Consolidated Schedule E: Transportation Services of By-law 23-062: A By-law to Establish Fees and Charges for the Regional Municipality of Waterloo and repeal By-law 23-009, as Amended to add the following new column:

     Description: A Developer fee for Agreements to provide for the construction and installation of public or private infrastructure, connections, utilities, roadway and access improvements on Regional Roads or Regional lands by area municipalities and/or third parties.
     Fee: $5,000.00
     Applicable Taxes (+HST, Inclusive of HST, Exempt): + HST
     As outlined in report EES-DCS-24-005, dated June 4, 2024.

  6. That the Regional Municipality of Waterloo approve the following guiding principles for the Long-Term Waste Management Strategy (LTWMS) review and update:

  1. 1. explore new and additional opportunities to reduce waste;
     2. collaborate with community and Region partners to achieve climate and energy consumption reduction targets; and
     3. align waste management services with the principles of a circular economy.

  as outlined in report EES-WMS-24-002, dated June 4, 2024.

  In Favor (15)

  B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, C. Huinink, and K. Williams

  Carried (15 to 0)

11.2.3

Administration and Finance Summary - June 4, 2024

Item 1 was taken separately due to C. James’ pecuniary interest.  

• Moved by P. Wolf
  Seconded by B. Vrbanovic

  2. That the Regional Municipality of Waterloo approve funding allocations totalling up to $90,000 from the Community Environmental Fund to support 16 stewardship and sustainability projects as described in Report PDL-CPL-24-011, dated June 4, 2024.

  3. WHEREAS the projection for services that should be delivered by higher levels of government is now $216-million, up from $188-million in 2024;
  WHEREAS the Region of Waterloo has formally requested that the Province of Ontario commit to a new municipal fiscal funding framework for the Region of Waterloo in order to maintain sustainable service delivery and sound infrastructure within Waterloo Region;
  THEREFORE BE IT RESOLVED: 
  Regional Council direct staff to return with a budget that has less than an 8 per-cent tax rate increase, prioritizing potential funding reductions in areas that should be funded by higher levels of government;
  Regional Council direct staff to compile a comprehensive review of funding provided by the Region to external organizations and conduct analysis on whether it matches a strategic priority area within the Region of Waterloo's Strategic Plan, Growing With Care;
  Regional Council direct staff to conduct a priority ranking of funding provided by the Region to external parties under each of the Region of Waterloo’s Strategic Plan, Growing With Care pillars; Homes for All, Climate Aligned Growth, Equitable Services and Opportunities, and a Resilient and Future Ready Organization;
  That staff provide a review of all services currently baked into the base budget and provide information on what is legislatively mandated for the region to provide; 
  That staff also report back on areas of overlap between regional and area municipalities services; and
  Further, that Staff conduct a comprehensive review of the Region’s administrative expenses, and what could be done differently operationally.

  4. That the Regional Municipality of Waterloo direct staff, in 2025, to secure the services of an independent external compensation consultant to conduct a review of the remuneration, benefits, and staff support provided to Regional Council.
  And that $50,000 be included in the 2025 budget for the purposes of securing the services of an independent external compensation consultant to conduct the review.
  And that the consultant’s review includes opportunities for the public to provide input.
  And that a public meeting of Council be scheduled to allow the public to comment on the consultant’s report prior to Council considering the recommendations from the consultant as outlined in report PDL-CAS-24-002, dated June 4, 2024.

  In Favor (15)

  B. Vrbanovic, J. Erb, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

  Carried (15 to 0)
• Moved by P. Wolf
  Seconded by B. Vrbanovic
  1. That the Regional Municipality of Waterloo adopts the staff recommended funding allocations totalling $68,400 as set out in Appendix A - Economic Development – Entrepreneurial Initiative grant program funds in report PDL-ECD-24-001, dated June 4, 2024.

  In Favor (14)	B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, R. Deutschmann, C. Huinink, and K. Williams
  Conflict (1)	C. James

  Carried (14 to 0)

11.2.4

Community and Health Services Summary - June 4, 2024

There were no recommendations from the Community and Health Services Committee. 

11.2.5

Closed Committee Summary - June 4, 2024

• Moved by C. James
  Seconded by S. Foxton
  1. That the Regional Municipality of Waterloo endorse the nomination of Giselle Holst for the Ontario Senior of the Year Award presented annually by the Ministry of Citizenship and Multiculturalism as outlined in the report.
  2. That the Regional Municipality of Waterloo:

  • 1. Enter into an Assignment and Assumption Agreement with 14954483 Canada Inc. for the assignment of an Agreement of Purchase and Sale for the property legally described as Part of Lot 108, German Company Tract, Township of Waterloo, being Part 1 on 58R2561, lying east of Part 2, on 58R11542 & Part 2 on 58R13142; T/W 662324 (partially released by WR1378790 & WR1378791), Township of Woolwich, being all of PIN: 22251-0232 (LT) (the “Property”), between 14954483 Canada Inc., as Purchaser, and Breslau Properties Limited as Vendor (the “Owner”) at a purchase price of $15,000,000, with all terms and conditions subject to the satisfaction of the Regional Solicitor; and authorize and direct the Commissioner, Planning Development and Legislative Services and the Regional Solicitor to execute all documentation to the satisfaction of the Regional Solicitor;
    2. Authorize and direct the Commissioner, Planning, Development and Legislative Services and the Regional Solicitor to take all steps and execute all documentation required in accordance with the terms of the Agreement of Purchase and Sale with the Owner, including but not limited to waiver of conditions upon satisfactory completion of due diligence, assumed by The Regional Municipality of Waterloo pursuant to the Assignment and Assumption Agreement, all to the satisfaction of the Regional Solicitor, to complete the purchase of the Property;
    3. Amend the 2024-2033 Transit Capital Program by adding $16,424,300 in 2024;
    4. Approve debenture authority for the acquisition in the amount of $16,424,300 for a term not to exceed 20 years; and,
    5. Include, to the extent allowable, growth-related debt servicing costs for the acquisition in a future Development Charges Background Study undertaken pursuant to the Development Charges Act and/or a future GO Transit Station fee study pursuant to the GO Transit Station Funding Act as applicable.

  In Favor (15)

  B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, C. Huinink, and K. Williams

  Carried (15 to 0)

11.2.6

Closed Council Summary - June 4, 2024

Responding to questions from Council, Peter Sweeney, Commissioner, Community Services, explained that the purchase of 84 Frederick Street is an opportunity to provide much needed stability to the shelter system. He highlighted the significant increase in individuals experiencing  homelessness and the disruptive impact that temporary shelters have had on communities, residents, partners, and staff. He noted that, if approved, the existing King Street shelter will be extended to no later than March 2025, which will allow staff to develop an operating plan that is aligned with the plan to end chronic homelessness and will be informed with the community partners, lived experts, the City of Kitchener. He noted that the operating plan will be brought back to Council.

Mathieu Goetzke, Acting Chief Administrative Officer, stated that staff looked at the former police station at 134 Frederick Street and noted that it has Regional uses and that it is not suitable in its current state as a shelter.

P. Sweeney informed Council that, if the purchase is approved, staff have a communication plan to reach out to the neighbours of 84 Frederick Street to answer their questions and concerns.

• Moved by J. Erb
  Seconded by D. McCabe

  That the Regional Municipality of Waterloo:

  1. Authorize and direct the Acting Chief Administrative Officer and Commissioner of Community Services, on behalf of the Regional Municipality of Waterloo, to enter into an Agreement of Purchase and Sale with the Kitchener-Waterloo Young Women’s Christian Association (the “Owner”), and execute all documentation with respect to the purchase of property municipally known as 84 Frederick Street, Kitchener, and being legally described as Part Lots 4-5, Plan 388, being Part 1 on 58R6953; subject to easement over Part 2 on 58R5356 as in 875096; in the City of Kitchener, Regional Municipality of Waterloo; being all of PIN 22316-0222 (LT) (the “Property”), for the sum of $6,500,000.00, with all terms and conditions subject to the satisfaction of the Regional Solicitor;
  2. Authorize and direct the Acting Chief Administrative Officer and Commissioner of Community Services to take all steps and execute all documentation required in accordance with the terms of the Agreement of Purchase and Sale with the Owner, including but not limited to the waiver of conditions upon satisfactory completion of the due diligence undertaken by the Region, pursuant to the Agreement of Purchase and Sale, all to the satisfaction of the Regional Solicitor, to complete the purchase of the Property;
  3. Amend the 2024-2033 Housing Services Capital Program to add $9.464M in 2024 financed through property tax supported debentures; and,
  4. Approve debenture authority for the acquisition of 84 Frederick Street, Kitchener and initial capital renewal works totalling $9.464 million in 2024 for a term not to exceed 20 years.

  In Favor (14)	B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, P. Wolf, C. James, R. Deutschmann, C. Huinink, and K. Williams
  Opposed (1)	D. Craig

  Carried (14 to 1)

11.3

Regional Clerk

Council recessed at 9:49 and reconvened at 9:57 p.m. 

11.3.1

PDL-CAS-24-003, 2024 Waterloo Regional Heritage Foundation Appointments

• That Council agree to extend the Council meeting to 12:00 a.m.

  In Favor (11)	B. Vrbanovic, J. Erb, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, C. James, and K. Williams
  Opposed (4)	J. Nowak, P. Wolf, R. Deutschmann, and C. Huinink

  Carried (11 to 4)
• Moved by S. Foxton
  Seconded by P. Wolf

  That the Regional Municipality of Waterloo ratify the following appointments to the Waterloo Regional Heritage Foundation in accordance with report PDL-CAS-24-003, dated June 19, 2024:

  1. David Emberly for a term ending June 2025;
  2. Thirstan Falconer for a term ending June 2027; and
  3. Naema Baskanderi for a term ending June 2027.

  In Favor (15)

  B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, C. Huinink, and K. Williams

  Carried (15 to 0)

11.3.2

PDL-CAS-24-004, 2025 Schedule of Council/Committee Meetings

M. Harris left the meeting at 10:02 PM. ()

• Moved by D. Craig
  Seconded by K. Williams

  That the Regional Municipality of Waterloo adopt the 2025 Council and Committee Meeting Calendar attached to Report PDL-CAS-24-004 as Appendix “A” dated June 19, 2024.

  In Favor (14)

  B. Vrbanovic, J. Erb, J. Nowak, K. Redman, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, C. Huinink, and K. Williams

  Carried (14 to 0)

11.4

Board of Health

11.4.1

Board of Health Update

Dr. Adelle Chang On, Associate Medical Officer of Health, provided an overview of the work that has been done by Public Health with community partners during the current heat warning. She noted that there are extended hours for cooling centers and they are issuing additional communications on how to stay cool. Dr. Chang On stated that there has been an increase in Lyme disease and evidence of black legged ticks has been found in the Cambridge. 

In response to a question from Council, Dr. Chang On stated that the cost for the Region to continue the waste water testing program is several times higher than what has been quoted in other areas. 

M. Harris joined the meeting at 10:02 PM. ()

N. Salonen joined the meeting at 10:08 PM. ()

12.

Other Matters Under Committee Of The Whole

12.1

PDL-CUL-24-008, Major Arts and Culture Organizations 2024 Grant Recommendations, Deferred Motion

J. Liggett brought forward a revised motion, noting that the Fashion History Museum has not provided City of Cambridge staff with the information that has been requested.

In response to a question from Council, Julian Kingston, Director, Cultural Services, stated that the Fashion History Museum is not insolvent, but that staff do not have their 2023 financials as they are still in the audit process. He further noted that the grant program does not include geographical criteria, but does require recipients to have at least $250,000 in revenue. 

Regional Chair K. Redman noted that the motion will be taken in 2 parts.

• Moved by J. Liggett
  Seconded by S. Foxton

  That the Regional Municipality of Waterloo approve the 2024 funding allocations of $306,000 under the Major Arts and Culture Organizations grant program as outlined in report PDL-CUL-24-008 dated June 4, 2024;

  In Favor (16)

  B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

  Carried (16 to 0)
• Moved by J. Liggett
  Seconded by S. Foxton

  And that the proposed grant amount of $29,500 to the Fashion History Museum be deferred until Regional Staff are notified of a legal agreement with the City of Cambridge. 

  In Favor (6)	B. Vrbanovic, J. Nowak, S. Shantz, S. Foxton, J. Liggett, and N. Salonen
  Opposed (10)	J. Erb, K. Redman, M. Harris, D. McCabe, D. Craig, P. Wolf, C. James, R. Deutschmann, C. Huinink, and K. Williams

  Defeated (6 to 10)

12.2

CSD-SEN-24-001, Appointments to the Sunnyside Foundation Board

• Moved by C. Huinink
  Seconded by B. Vrbanovic

  That the Regional Municipality of Waterloo ratify the appointment of Kyle Urech, Sarvesh Singh, Daniel Graham and Bryan Stortz to the Sunnyside Foundation Board for a term to expire June 2027 as outlined in Report CSD-SEN-24-001, dated June 19, 2024.

  In Favor (16)

  B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

  Carried (16 to 0)

12.3

PDL-CPL-24-013, Supporting Kitchener’s Innovative Planning Policy Framework through the Approval of Official Plan Amendments

Rod Regier, Commissioner, Planning, Development & Legislative Services, introduced a presentation on the City of Kitchener’s Official Plan Amendments. He explained that staff are recommending the approval of three of the amendments and the modified approval of OPA 49. He explained that the modifications to OPA 49 are designed to address concerns that the lack of a maximum building height could have on the long-term operation of the Regional Airport. The Region is working with NAV Canada on a redesigned limit which will result in a change to the height limit. With no limit, a building could be built that is taller than the maximum allowable limit and NAV Canada could shut down the flight path.

Responding to questions, R. Regier stated that staff have had many discussions about projects and have asked NAV Canada to redesign approaches to the Regional airport. This resulted in these buildings no longer causing a threat to the flight path, but he stressed that it has hit the limit of what can be done and that the proposed modification to OPA 49 is necessary to ensure that no buildings penetrate the safety area. R. Regier further highlighted that building heights have increased dramatically in the last five years, with the tallest building over 35 stories, and applications for over 50 stories. He stated that the Aeronautical Zoning Regulations (AZR) have not kept up with changes to GPS navigation.

Graham Walsh, Regional Solicitor provided an overview of zoning used in Mississauga regarding Pearson International Airport, noting that they have the AZR included in their official plan and zoning by-law but have still had issues.

In response to a question from Council, Irv Shachter, Senior Solicitor, explained that the holding provision method approved by the City of Kitchener, could result in an situation where a site plan control is approved with the holding provision removed, and the property is subsequently sold. In this situation the new owner could propose additional height and have an opportunity to make an appeal to the Ontario Land Tribunal.

Regional Chair K. Redman noted that the motion would be taken in two parts.

M. Harris left the meeting at 10:32 PM. ()

M. Harris joined the meeting at 10:40 PM. ()

• Moved by B. Vrbanovic
  Seconded by N. Salonen

  THAT the Regional Municipality of Waterloo approve Amendment No. 48 to the Official Plan of the City of Kitchener; and

  THAT the Regional Municipality of Waterloo approve Amendment No. 50 to the Official Plan of the City of Kitchener; and

  THAT the Regional Municipality of Waterloo approve Amendment No. 133 to the Official Plan of the City of Kitchener; and

  In Favor (16)

  B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

  Carried (16 to 0)
• Moved by B. Vrbanovic
  Seconded by N. Salonen

  THAT the Regional Municipality of Waterloo modify and approve Amendment No. 49 to the Official Plan of the City of Kitchener; as set out in Appendix ‘A’ of Report PDL-CPL-24-013, as dated June 19, 2024, by the Regional Municipality of Waterloo all in accordance with Sections 17 and 21 of the Planning Act, R.S.O. 1990, Chapter P. 13, as amended.

  In Favor (3)	B. Vrbanovic, J. Nowak, and N. Salonen
  Opposed (13)	J. Erb, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, C. Huinink, and K. Williams

  Defeated (3 to 13)
• Moved by R. Deutschmann
  Seconded by M. Harris

  THAT the Regional Municipality of Waterloo modify and approve Amendment No. 49 to the Official Plan of the City of Kitchener; as set out in Appendix ‘A’ of Report PDL-CPL-24-013, as dated June 19, 2024, by the Regional Municipality of Waterloo all in accordance with Sections 17 and 21 of the Planning Act, R.S.O. 1990, Chapter P. 13, as amended.

  In Favor (16)

  B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams

  Carried (16 to 0)

12.4

TSD-TRP-24-008, Highland Road Live Noise Testing Inquiry

Doug Spooner, Acting Commissioner, Transportation Services provided an overview of the report and the work that is done by staff to model road noise, noting that the model is best practice across the province. He explained that the noise equipment from the airport is not appropriate for looking at this area, and that doing a live test would cost $60,000. He suggested that staff could be directed to look at further options with respect to how to deal with the factors that are causing peak noise.

In response to a question from Council, D. Spooner explained that measuring live noise is not appropriate because it will detect noise that is not related to traffic.

Received for information.

13.

Motion for Committee of the Whole to Rise and Council Resume

C. Huinink left the meeting at 11:32 PM. ()

• Moved by D. McCabe
  Seconded by S. Shantz

  That Committee of the Whole rise and Council resume.

  In Favor (15)

  B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, and K. Williams

  Carried (15 to 0)

14.

Motion To Adopt Proceedings of Committee of the Whole

• Moved by D. Craig
  Seconded by J. Nowak

  That Council adopt the proceedings of Committee of the Whole.

  In Favor (15)

  B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, J. Liggett, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, and K. Williams

  Carried (15 to 0)

15.

Motions

16.

Notice of Motion

16.1

Councillor B. Vrbanovic Notice of Motion

B. Vrbanovic introduced the motion and provided a minor amendment to the clarify the motion. 

• Moved by B. Vrbanovic
  Seconded by R. Deutschmann

  Whereas Waterloo Region and its 7 member municipalities are amongst the fastest growing communities in Ontario and Canada;

  And whereas all of our individual and collective economic development and quality of life indicators have shown that a thriving and vibrant arts and culture sector is key for both attracting and retaining talent as well as ensuring a healthy community where belonging is at the forefront;

  And whereas Waterloo Region is striving to be a world-class region and a one-million ready community;

  And whereas of the original jointly defined key cultural institutions regionally, only two of three key cultural institutions within the City of Kitchener remain and THEMUSEUM, like many museums and festivals across Canada has indicated it is experiencing sustainability challenges in the post-Covid world;

  And whereas following THEMUSEUM appearing at Regional committee on June 4th to request $150,000 in emergency sustainability funding from the Region while working towards a sustainability plan, after reaching out to the City of Kitchener which has approved $300,000 for the same purpose,

  Be it resolved that the Regional Municipality of Waterloo provide THEMUSEUM with $150,000 in emergency sustainability funding, the funding to come from an over-expenditure in the arts and culture granting budget, or other area, as identified by Regional staff.

  In Favor (6)	B. Vrbanovic, S. Shantz, J. Liggett, D. Craig, R. Deutschmann, and N. Salonen
  Opposed (9)	J. Erb, J. Nowak, K. Redman, M. Harris, S. Foxton, D. McCabe, P. Wolf, C. James, and K. Williams

  Defeated (6 to 9)

16.2

Councillor D. Craig Notice of Motion

D. Craig introduced the motion and explained that he is requesting a small committee to look at reducing the budget in every way possible. 

J. Liggett left the meeting at 11:40 PM. ()

• Moved by D. Craig
  Seconded by R. Deutschmann

  That the Regional Municipality of Waterloo establishes a sub-committee for the purposes of working with staff to review:

  • potential funding reductions in areas that should be funded by higher levels of government;
  • funding provided by the Region to external organizations;
  • services currently baked into the base budget and services that are legislatively mandated for the region to provide;
  • areas of overlap between regional and area municipalities services; and
  • the Region’s administrative expenses.

  And that this sub-committee be directed to conduct this review prior to the first meeting of the Strategic Planning and Budget Committee for the 2025 budget.

  And that this sub-committee consist of members of council who have volunteered with the understanding that there may be size restrictions as set out by the Committee Chair. 

  In Favor (10)	B. Vrbanovic, J. Nowak, K. Redman, M. Harris, S. Shantz, D. Craig, P. Wolf, R. Deutschmann, N. Salonen, and K. Williams
  Opposed (4)	J. Erb, S. Foxton, D. McCabe, and C. James

  Carried (10 to 4)

16.3

Councillor J. Erb Notice of Motion

J. Erb introduced the motion noting that additional funding is needed for addiction services but that the Region is already funding too many services that should be covered by other levels of government.

In response to a question from Council, Connie MacDonald, Chief Communications and Strategy Officer noted that a mental health action table is a part of the community safety wellbeing plan and that once this table is created it will be looking at a strategy to identify the community needs so that advocacy can be undertaken. 

• Moved by J. Erb
  Seconded by S. Foxton

  Whereas the Region of Waterloo is deeply concerned about our residents struggling with high risk substance use and associated harms and;

  Whereas the complexity of high risk substance use requires an all of society approach that is multi-faceted and includes; harm reduction, prevention, enforcement and treatment;

  Whereas access to treatment and services for addictions and mental health is a major need in our community and is currently limited with long wait lists and identified gaps, and insufficient funding in relation to needs; and

  Whereas treatment related to drug addictions services should be seen as a health care systems responsibility of the Provincial Government to provide adequate funding to our community health care partners;

  Therefore be it resolved that Regional Council advocate to the provincial government for funding for increased community-based addictions and mental health crisis and treatment services.

  And that this be circulated to all Regional area MPPs, the Premier of Ontario, the Deputy Premier and Minister of Health, and the Ontario Associate Minister of Mental Health and Addictions.

  In Favor (14)

  B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, and K. Williams

  Carried (14 to 0)
• Moved by S. Foxton
  Seconded by J. Erb

  That Council agree to extend the Council meeting to 1:00 a.m.

  In Favor (10)	B. Vrbanovic, J. Erb, K. Redman, S. Shantz, S. Foxton, D. Craig, C. James, R. Deutschmann, N. Salonen, and K. Williams
  Opposed (4)	J. Nowak, M. Harris, D. McCabe, and P. Wolf

  Carried (10 to 4)

16.4

Councillor C. James Motion

C. James introduced the motion noting that there is an opportunity for the program to continue with funding from the federal government.

In response to a question from Council, Dr. A. Chang On stated that staff are working with the University of Waterloo on costing for continuing the program and can provide that information to Council. 

• Moved by S. Shantz
  Seconded by K. Williams

  That the Regional Municipality of Waterloo waive notice of motion as per section 70 of By-law 22-051, A By-law to Provide Rules for Governing the Proceedings of Council and its Committees, and to repeal By-Law 00-031, as amended.

  In Favor (14)

  B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, and K. Williams

  Carried (14 to 0)
• Moved by C. James
  Seconded by P. Wolf

  Whereas wastewater monitoring has been an important tool for COVID-19 surveillance; and

  Whereas research on the utility of this tool to enhance the surveillance of other infectious diseases and public health threats should continue; and

  Whereas the Region of Waterloo is an ideal site for wastewater sampling as one of Canada’s fastest-growing communities, poised to become home to one million people, with a strong research partner in the University of Waterloo; and

  Whereas the provincial Wastewater Surveillance Initiative operated by the Ministry of Environment Conservation and Parks will end by July 31, 2024; and

  Whereas the federal wastewater surveillance program operated by the Public Health Agency of Canada is moving to expand sampling to additional sites in Ontario.

  Therefore be it resolved that Regional Council advocate to the federal government for the Region of Waterloo to be included as a sampling site in the federal wastewater surveillance program.   

  And that this resolution be forwarded to the Federal Minister of Health, Associate Minister of Health, the area Members of Parliament, and the area municipalities. 

  In Favor (14)

  B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, and K. Williams

  Carried (14 to 0)

17.

Unfinished Business

There was no unfinished business. 

18.

Other Business

In response to a question from Council, Connie MacDonald, Chief Communications and Strategy Officer, stated that staff can provide an update on the officials that are expected to attend the Special Council meeting on June 24th. She noted that the agenda includes a staff presentation on Regional investments and pressures, a presentation from staff at the Association of Municipalities of Ontario on a new deal, and workshops with representatives from the provincial and federal governments.  

19.

Questions

There were no questions. 

20.

Enactment of By-laws – First, Second & Third Readings

D. McCabe left the meeting at 11:57 PM. ()

• Moved by M. Harris
  Seconded by N. Salonen

  That the following by-laws be approved.

  In Favor (13)

  B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, and K. Williams

  Carried (13 to 0)

20.1

By-law 24-023

• Moved by M. Harris
  Seconded by N. Salonen

  That a By-law to Amend By-law 22-051, being a By-law to Provide Rules for Governing the Proceedings of Council and its Committees, and to repeal By-Law 00-031, as amended (Section 60.1.3. and 60.3.4. – Planning and Works Standing Committee References), be read a first, second and third time, finally passed and numbered 24-023, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

  Carried

20.2

By-law 24-024

• Moved by M. Harris
  Seconded by N. Salonen

  That a By-law to Amend By-law 16-023, as amended, being a By-law to Regulate Traffic and Parking on Highways Under the Jurisdiction of the Regional Municipality of Waterloo (Pedestrian Crossover, Prohibited Movement, and School Bus Loading Zones, City of Cambridge, City of Kitchener, Township of Woolwich, and City of Waterloo) be read a first, second and third time, finally passed and numbered 24-024, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

  Carried

20.3

By-law 24-025

• Moved by M. Harris
  Seconded by N. Salonen

  That a By-law to Confirm the Proceedings of the Council of the Regional Municipality of Waterloo at this Meeting Held on June 19, 2024, be read a first, second and third time, finally passed and numbered 24-025, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

  Carried

21.

Adjourn

• Moved by S. Foxton
  Seconded by J. Nowak

  That the meeting adjourn at 11:58 p.m.

  In Favor (13)

  B. Vrbanovic, J. Erb, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, and K. Williams

  Carried (13 to 0)