Regional Council Minutes

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Council Chambers
Members Present:
  • K. Redman, 
  • D. Craig, 
  • R. Deutschmann, 
  • S. Foxton, 
  • M. Harris, 
  • C. Huinink, 
  • C. James, 
  • J. Liggett, 
  • D. McCabe, 
  • J. Nowak, 
  • N. Salonen, 
  • S. Shantz, 
  • B. Vrbanovic, 
  • K. Williams, 
  • and P. Wolf 
Members Absent:
  • J. Erb 

Should you require an alternative format or a copy of the official minutes please contact the Regional Clerk at Tel.: 519-575-4400, TTY: 519-575-4605, or [email protected]

1.
Call to Order

 

Regional Chair K. Redman called the meeting to order at 7:22 p.m.

2.
Land Acknowledgement

 

Regional Chair K. Redman provided a land acknowledgement. Regional Chair K. Redman further recognized that Saturday August 31st is overdose awareness day. She acknowledged the impact that the toxic drug crisis has had on individuals, families, and the community. 

3.
Declarations of Pecuniary Interest under the “Municipal Conflict of Interest Act”

 

None declared. 

4.
Presentations

 

There were no presentations. 

5.
Petitions

 

There were no petitions. 

6.
Delegations

 

6.1
Jessica Linthorne (Interim CEO of Nuclear Innovation Institute, Co-Chair of the Southwestern Ontario Isotope Coalition) Ian Boddy (Mayor of Owen Sound, Co-Chair of the Southwestern Ontario Isotope Coalition)

 

J. Linthorne and Ian Boddy withdrew their delegation. 

6.2
Terra-Lynn Weber, Kitchener

 

Wren Wombell appeared on behalf of T. Weber noting that T. Weber spends a lot of time at the encampment at 100 Victoria Street. W. Wombell highlighted the living conditions at the encampment, and the impact that the closure of the Consumption and Treatment Services (CTS) site will have on the homeless community. They stressed the importance of the Region pushing back on the decisions of the province, and encouraged the Region to invest in services that will actually help individuals, including installing safety lights at the encampment. 

In response to a question from Council, W. Wombell stated that the street lights at the encampment were shut off because people were tapping into the electricity, and as a result there are currently no lights that specifically light up the encampment. 

6.3
Amy Haertel, Founder, River Access Point Safety Movement

This item has attachments. 
1.Region Presentation signage on waterways.pdf

A. Haertel provided a presentation in support of improving safety on the Grand River. A copy of the presentation is appended to the agenda. She highlighted issues with low-head dams, including two women that recently died on the river. A. Haertel provided an overview of issues with the signage at the Hidden Valley Weir noting that the signs are obstructed or broken. She encouraged the Region to address the urgent need for sign maintenance, install buoys, and provide transparency on a report on the issue. 

In response to a question from Council, A. Haertel stated that the Grand River Conservation Authority has indicated that the dam is owned by the Region and that signage is the responsibility of the dam owner. 

6.4
Artem Klymovych, Woolwich

This item has attachments. 
1.6.4 Artem Klymovych.pdf

A. Klymovych provided a presentation outlining concerns with respect for farmland. A copy of the presentation is appended to the agenda. He highlighted the time it takes to establish one inch of top soil and the importance of protecting farmland. He encouraged the Region to leave farm land alone and to represent the concerns of citizens of Wilmot Township.  

6.5
Fauzia Mazhar, Executive Director, Coalition of Muslim Women of KW

This item has attachments. 
1.2023-Anti-Hate-Report-CMW.pdf

F. Mazhar withdrew her delegation. 

6.6
Mark Reusser, Vice-President, Waterloo Federation of Agriculture

 

M. Reusser appeared before Council in support of the recommendation from the Sustainability, Infrastructure, and Development Committee regarding the corn field. He encouraged the Region to ensure that it does not happen again, and highlighted the good that donating the funds from the crop could have done. He stressed that farmland is a non-renewable resource, and the long-standing vision of the Region to protect the countryside line. He encouraged Council to support the motion, take the Wilmot land assembly off the table, and have a public process to identify possible lands for development. 

6.7
Dalinda Reese, Waterloo

 

D. Reese spoke to Council about the importance of protecting farmland. She encouraged Council to support systems that protect the environment and expressed concerns with the ability to get information from the province or the Region. She requested that Council genuinely engage with farmers and the community.

6.8
Nina Deeb, Kitchener

 

N. Deeb stressed the importance of building in the right places to ensure that water and food are protected. She also expressed support for individuals experiencing homelessness and turning on safety lights at the encampment at 100 Victoria Street. 

6.9
Jennifer Pfenning, Wilmot

 

J. Pfenning appeared before Council noting that she is a farmer and President of the National Farmers Union. She expressed support for the resolution on the farmland but encouraged the Region to go further and stop the land assembly and all boundary expansions. She highlighted that the land assembly is in contradiction to the Region’s strategic plan and stressed the need to consider if land can grow food when making this type of decision.

In response to a question from Council, J. Pfenning requested an inventory of what farm land is being used for and whether it is going to be farmed in perpetuity, is slated for development, or is owned by developers for speculation. She further stressed the emotional impact that the corn destruction had on farmers. 

6.10
Sara Escobar

 

S. Escobar noted that 820 people have died from drug overdoses in Waterloo Region since 2018. She stressed that the province’s announcement to close CTS sites will cost lives and increase the amount of money spent on emergency services. S. Escobar encouraged the Region to take actions including using a federal exemption to create a safe space, immediately funding a safe supply program, advocating with the province for CTS sites, ending police attendance at overdose calls, and providing resources for organizations preventing fatal overdoses.

7.
Minutes of Previous Meetings

 
J. Liggett left the meeting at 8:22 PM. ()
  • Moved byC. James
    Seconded byK. Williams

    That the following minutes be approved.

    In Favor (14)B. Vrbanovic, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams
    Carried (14 to 0)

8.
Communications

 

9.
Motion to go into Closed Session

 
  • Moved byS. Foxton
    Seconded byP. Wolf

    That a closed meeting of Council be held on Wednesday, August 28, 2024 immediately following the motion in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters:

    1. A potential agreement for a proposed disposition and acquisition of lands that is subject to solicitor-client privilege
    2. Providing direction to staff with respect to ongoing litigation that is subject to solicitor-client privilege
    3. Providing direction regarding ongoing negotiations related to a current service
    In Favor (14)B. Vrbanovic, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams
    Carried (14 to 0)

10.
Motion to Reconvene into Open Session

 

Council recessed at 9:38 p.m. to resume the Administration and Finance Committee.

Council reconvened in open session at 10:37 p.m.

11.
Motion to Go Into Committee of the Whole to Consider Reports

 
R. Deutschmann left the meeting at 10:38 PM. ()
  • Moved byC. Huinink
    Seconded byK. Williams

    That Council go into Committee of the Whole to consider reports.

    In Favor (13)B. Vrbanovic, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, and K. Williams
    Carried (13 to 0)

12.
Reports

 

12.1
Finance Reports

 
R. Deutschmann joined the meeting at 10:38 PM. ()
  • Moved byC. James
    Seconded byJ. Nowak

    That the Finance Reports items be received for information and approved.

    In Favor (14)B. Vrbanovic, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams
    Carried (14 to 0)

12.1.1
COR-CFN-24-012, Municipal Funding Agreement Canada Community Building Fund

This item has attachments. 
1.Municipal Funding Agreement Canada Community Building Fund - COR-CFN-24-012.pdf
  • Moved byC. James
    Seconded byJ. Nowak

    That the Regional Municipality of Waterloo pass a By-law to authorize the Regional Chair and the Regional Clerk to execute the Municipal Funding Agreement for The Canada Community Building Fund (CCBF) between the Association of Municipalities of Ontario (AMO) and The Regional Municipality of Waterloo, with such Agreement to be to the satisfaction of the Regional Solicitor, as outlined in report COR-CFN-24-012 dated August 28, 2024.

    Carried

12.1.2
COR-TRY-24-032, T2024-157 589 Langs – 7 Storey Residential Development (Under PQ2023-06)

This item has attachments. 
1.COR-TRY-24-032 - 2024-157 Langs Drive Residential Redevelopment (under PQ2023-06) (1).pdf
2.Appendix A - Langs Capital Project(1).pdf
  • Moved byC. James
    Seconded byJ. Nowak

    That the Regional Municipality of Waterloo accept the tender of Norlon Builders for the T2024-157 589 Langs – 7 Storey Residential Development (Under PQ2023-06) in the amount of $52,064,640.17 plus all applicable taxes as set out in report COR-TRY-24-032 dated August 28, 2024.

    Carried

12.2
Committee Reports

 

12.2.1
Community and Health Services Summary - August 13, 2024

This item has attachments. 
1.CHS Summary - August 13, 2024.pdf

B. Vrbanovic requested that item two on the summary be taken separately.

B. Vrbanovic spoke in opposition to item two of the summary, noting that the lack of affordable housing and childcare being included in the project. He apologized for comments made during the debate on the report at the Committee meeting. 

  • Moved byC. Huinink
    Seconded byN. Salonen

    That the following recommendations from the Community and Health Services Committee be approved:

    1. That staff move forward with the operating model as proposed in CSD-HOU-24-015, with a maximum of 66 residents serving single women and gender-diverse and non-binary adults (subject to normal extreme weather protocols)
      And further, before any steps are taken to serve additional people, or different groups of individuals, the Region of Waterloo will discuss the proposal with community partners including the host community (Kitchener, in this case), and a report with further recommendations will come to Regional Council before any changes are made.
    In Favor (14)B. Vrbanovic, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams
    Carried (14 to 0)

  • 2. That the Regional Municipality of Waterloo take the following action with respect to the Regionally-owned property located at 651 Concession Road, Cambridge (former Kinsmen Children’s Centre) as set out in report EES-FFM-24-005 dated August 13, 2024:

      1. That Regional Council support the proposed use of the property for the development of a Paramedic Services station; and
      2. Approve debenture authority for the project in the amount of $12,600,000 for a term not to exceed 20 years.
    In Favor (13)J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams
    Opposed (1)B. Vrbanovic
    Carried (13 to 1)

12.2.2
Sustainability, Infrastructure, and Development Committee Summary - August 13, 2024

This item has attachments. 
1.SID Summary - August,13 2024.pdf
  • Moved byN. Salonen
    Seconded byC. James

    That the following recommendations from the Sustainability, Infrastructure, and Development Committee be approved:

    1. WHEREAS the Region of Waterloo is in the process of completing the purchase of a 160-acre farm in Wilmot Township (the Farm) as part of an industrial land strategy (the Land Assembly) and subject to the Region’s confidentiality obligations.

    AND WHEREAS the Region of Waterloo recently plowed under the corn crop on the Farm, which was estimated to be 5 or 6 weeks away from harvest (the Event),

    AND WHEREAS this Event appears to be in direct contradiction to the Region of Waterloo’s Strategic Plan 2023-2027 Growing with Care vision,

    AND WHEREAS this Event appears to conflict with the goals in the Province’s Grow Ontario: a provincial agri-food strategy,

    THEREFORE, BE IT RESOLVED that the Region of Waterloo commits to ensuring, with respect to crops on any further farms purchased through the Land Assembly, that the first consideration will be assessing whether the crop can be harvested, and a suitable use found for the yield, and that the outcome of such assessment will be provided to Regional Council before any action is taken;

    BE IT FURTHER RESOLVED that Regional Council receives a report within 4 weeks of this motion outlining what occurred including what actions were taken to mitigate the loss of crops with respect to the Event, and that this report be made public and subject to the Region’s confidentiality obligations.

    BE IT FURTHER RESOLVED that, going forward, Regional Council will be provided with advance notice of any further work occurring on the lands purchased by the Region of Waterloo through this Land Assembly.

    2. That the Regional Municipality of Waterloo approve the proposed changes on Benton Street (Regional Road #6) from Courtland Avenue (Regional Road # 53) to Charles Street (Regional Road # 64) and on Frederick Street (Regional Road #6) from Weber Street (Regional Road #8) to Lancaster Street (Regional Road #29) as outlined in Report TSD-TRP-24-009 dated August 13, 2024:

      1. Repurpose the road space by reducing the travel lanes from four lanes to two lanes and add painted reserved single directional bicycle lanes.
      2. Upon construction, amend the Traffic and Parking by-law 16-023;
        • Add to Schedule 22 - Reserved Lanes, Benton Street (Regional Road 6), from Courtland Avenue (Regional Road 53) to Charles Street (Regional Road 64), Both Sides, Anytime, Bicycles;
        • Add to Schedule 22 - Reserved Lanes, Benton Street (Regional Road 6), from Courtland Avenue (Regional Road 53) to Charles Street (Regional Road 64), Both Sides, Anytime, Bicycles;
        • Add to Schedule 22 - Reserved Lanes, Benton Street (Regional Road 6), from Courtland Avenue (Regional Road 53) to Charles Street (Regional Road 64), Both Sides, Anytime, Bicycles;
        • Add to Schedule 22 - Reserved Lanes, Benton Street (Regional Road 6), from Courtland Avenue (Regional Road 53) to Charles Street (Regional Road 64), Both Sides, Anytime, Bicycles;
        • Remove from Schedule 1 – No Parking, Frederick Street (Regional Road 6), from King Street to Duke Street (Regional Road 63), North Side, Anytime;
        • Remove from Schedule 1 – No Parking, Frederick Street (Regional Road 6), from King Street to Duke Street (Regional Road 63), North Side, Anytime;
        • Remove from Schedule 1 – No Parking, Frederick Street (Regional Road 6), from King Street to Duke Street (Regional Road 63), North Side, Anytime;
        • Remove from Schedule 1 – No Parking, Frederick Street (Regional Road 6), from King Street to Duke Street (Regional Road 63), North Side, Anytime;
        • Remove from Schedule 1 – No Parking, Frederick Street (Regional Road 6), from King Street to Duke Street (Regional Road 63), North Side, Anytime;
        • Remove from Schedule 1 – No Parking, Frederick Street (Regional Road 6), from King Street to Duke Street (Regional Road 63), North Side, Anytime;
        • Remove from Schedule 1 – No Parking, Frederick Street (Regional Road 6), from King Street to Duke Street (Regional Road 63), North Side, Anytime;
        • Remove from Schedule 1 – No Parking, Frederick Street (Regional Road 6), from King Street to Duke Street (Regional Road 63), North Side, Anytime;
        • Remove from Schedule 7 – No Stopping, Frederick Street (Regional Road 6), from 38.5m east of King Street to Duke Street (Regional Road 63), South Side, 4:30 p.m. to 5:30 p.m., Monday to Friday;
        • Remove from Schedule 7 – No Stopping, Frederick Street (Regional Road 6), from 38.5m east of King Street to Duke Street (Regional Road 63), South Side, 4:30 p.m. to 5:30 p.m., Monday to Friday;
        • Remove from Schedule 7 – No Stopping, Frederick Street (Regional Road 6), from 38.5m east of King Street to Duke Street (Regional Road 63), South Side, 4:30 p.m. to 5:30 p.m., Monday to Friday; and
        • Remove from Schedule 7 – No Stopping, Frederick Street (Regional Road 6), from 38.5m east of King Street to Duke Street (Regional Road 63), South Side, 4:30 p.m. to 5:30 p.m., Monday to Friday.
      3. That staff be directed to: Develop a long-term plan for separated cycling facilities along the Benton-Frederick corridor and for improved pedestrian and cycling access to the Frederick ION station, to be implemented as part of the future reconstruction of Benton Street and Frederick Street.

    3. That the Regional Municipality of Waterloo amend the Traffic and Parking By-law 16-023, as amended, to add to Schedule 1 (No Parking), No Parking Anytime on both sides of Snyder’s Road East (Regional Road 6) from 1.2 km east of Notre Dame Road (Regional Road 12) to 1.8 km west of Trussler Road, in the Township of Wilmot as outlined in Report TSD-TRP-24-011, dated August 13, 2024.

    In Favor (14)B. Vrbanovic, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams
    Carried (14 to 0)

12.2.3
Audit Committee Summary - August 14, 2024

This item has attachments. 
1.Audit Summary - August 14, 2024.pdf
  • Moved byM. Harris
    Seconded byC. Huinink

    That the following recommendations from the Audit Committee be approved:

    1. That the Regional Municipality of Waterloo accept the proposal of KPMG LLC for P2024-18 External Audit Services and appoint KPMG LLP as the Region’s external auditor for a five (5) year term comprising of 2024, 2025, 2026, 2027 and 2028 fiscal years in the amount of $944,790.00 (average annual cost of $188,958.00) plus all applicable taxes as set out in report COR-TRY-24-031 dated August 14, 2024.
    In Favor (14)B. Vrbanovic, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams
    Carried (14 to 0)

12.2.4
Library Committee Summary - August 14, 2024

This item has attachments. 
1.Library Summary - August 14, 2024.pdf
  • Moved byS. Foxton
    Seconded byN. Salonen

    That the following recommendations from the Library Committee be approved:

    1. That the Regional Municipality of Waterloo Library Committee approve the purchase of a microfilm reader for the Ayr Branch of the Region of Waterloo Library, using funds from the Regional of Waterloo Library Capital Reserve Fund;

      And that Staff return to the Library Committee for review and consideration with a recommended service level for each Branch in the system which then informs the base of resources, materials, equipment, etc.;

      And that Staff return to the Library Committee for review and adoption a Policy as to how funds from Trusts, Donations, Bequests, etc would be utilized to ensure consistency in approach, and, to ensure that the use of the funds adds value or enhancements to the Branch(es) above the normal service level.

    2. That the Regional Municipality of Waterloo approve the revised Terms of Reference for the Library Committee as described and attached in Appendix A of Report PDL-CUL-24-015, dated August 14, 2024.

      And that the Terms of Reference be amended to add Township specific language.
    In Favor (14)B. Vrbanovic, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams
    Carried (14 to 0)

12.2.5
Licensing and Hearings Committee Summary - August 28, 2024

This item has attachments. 
1.Licensing and Hearings Committee Summary - August 28, 2024.pdf
  • Moved byJ. Nowak
    Seconded byS. Foxton

    The Licensing and Hearings Committee recommends as follows:

    1. That the Regional Municipality of Waterloo issue a “Woodland Removal Permit” to Richard Steinmann as requested in Appendix A for the removal of approximately 3.8 hectares of conifer plantation located at 3413 Erbs Road West as outlined in Report PDL-CPL-24-14, dated August 28, 2024.
    2. That the Regional Municipality of Waterloo issue a “Woodland Removal Permit” to Donald Medeiros as requested in Appendix A for the removal of approximately 1 hectare of conifer plantation located at 51 Moorefield St., Cambridge, as outlined in Report PDL-CPL-24-15, dated August 28, 2024.
    In Favor (14)B. Vrbanovic, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams
    Carried (14 to 0)

12.2.6
Sustainability, Infrastructure, and Development Committee Summary - August 28, 2024

This item has attachments. 
1.SID Summary - August 28, 2024.pdf
  • Moved byC. James
    Seconded byK. Williams

    That the following recommendations from the Sustainability, Infrastructure, and Development Committee be approved:

    1. That the Regional Municipality of Waterloo (Region) take the following action with respect to curbside waste collection service for Industrial, Commercial and Institutional (IC&I) properties located in designated downtown areas as set out in report EES-WMS-24-003, dated August 13, 2024:
      1. Approve Region administered and funded waste collection, processing and disposal service as identified as Option 1 in the Downtown Waste Services Review, as follows:
        1. Conversion to automated cart collection for organics and garbage collection
        2. Maintain blue box recycling, including dedicated cardboard collection
        3. Provision of a minimum of four times per week collection in the tri-city designated downtowns, weekly collection for the designated township downtowns, and twice weekly collection for Belmont Village. And that to monitor this change within 6 months of implementation.
        4. Expansion of the tri-city designated downtown collection areas to include the full geographic extent of their respective existing Business Improvement Areas (BIAs)
        5. Direct Staff to discuss the necessary details with representatives from all impacted area municipalities related to the discontinuation of designated downtown public space/litter container collection service.
        6. Delegation of waste by-law enforcement authority to local area municipalities, if they choose.
      2. Direct staff to negotiate and amend the recently executed residential waste collection contract with Halton Recycling Ltd. dba. Emterra Environmental to undertake this work, using provisional pricing provided under RFP P2023-33 Automated Cart-Based, and Manual Waste Collection, and Supply, Initial Distribution and On-Going Maintenance of Carts Within the Region of Waterloo, with contract commencement on March 2, 2026, to align with the termination of the existing waste collection contract.
      3. Discontinue the provision of blue box recycling to non-eligible sources, as defined by the new Blue Box Regulation (O. Reg. 391/21), for those properties located outside of the designated downtowns and that were previously eligible for Region administered blue box collection service.
    2. That the Region of Waterloo take the following action with respect to TSD-TRP-24-012 dated August 13, 2024:
      1. Endorse the findings of the Cambridge to Union Passenger Rail Connection Initial Business Case and Concept Design study
      2. Direct Regional staff to forward the Council report to Area Municipal partners to create a unified voice to support the project
      3. Forward a request Metrolinx to:
        1. include the project in the Regional Transit Plan;
        2. continue the project under Metrolinx’ jurisdiction to further design and engineering to conduct a Preliminary Design Business Case, and to continue engagement with CN to establish a strategy for use of the Fergus Subdivision; and
        3. provide GO bus service between Cambridge and Guelph to meet current needs prior to the proposed rail service being operational.
    In Favor (14)B. Vrbanovic, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams
    Carried (14 to 0)

12.2.7
Administration and Finance Committee Summary - August 28, 2024

 
  • Moved byC. Huinink
    Seconded byR. Deutschmann

    That the following recommendations from the Administration and Finance Committee be approved:

    1.    That the Regional Municipality of Waterloo approve the pre-budget procurement of vehicles and equipment and ambulances scheduled for replacement and/or expansion in 2025 and 2026 as set out in report COR-TRY-24-030 dated August 13, 2024.

    2.    That the Regional Municipality of Waterloo take the following action with respect to the 2024 Mid-Year Update as set out in report COR-CFN-24-013 dated August 13, 2024:
    a.    Receive the 2024 Mid-Year Update that shows implementation and financial progress towards delivery on the Region’s Annual Business Plan, in support of achieving the vision set out by Council in the Strategic Plan 2023-2027; and
    b.    Amend the 2024 Capital Budget and 2025-2035 Capital Forecast for various capital projects as set out in Appendix D

    3.    That the Regional Municipality of Waterloo approve the 2024 funding allocations of $213,550 under the Cultural Drivers of Tourism Incentive Program, as outlined in report PDL-CUL-24-012 dated August 13, 2024.

    And that an additional one time funding allocation of $10,600 be provided to Kw Oktoberfest to be funded from the Municipal Accommodation Tax Reserve. 

    And that an additional one time funding allocation of $1800 be provided to the Cambridge Scottish Festival to be funded from the Municipal Accommodation Tax Reserve.

    4.    That the Regional Municipality of Waterloo support the implementation of the KCI Program Review recommendations to provide equitable, stable funding for Waterloo Region’s Key Cultural Institutions, as outlined in report PDL-CUL-24-013, dated August 13, 2024.

    5.    That the Regional Municipality of Waterloo support Explore Waterloo Region’s bid to host a major esports event in June 2025, if successful, with a grant of $200,000 from the Municipal Accommodation Tax (MAT) Reserve fund as outlined in report PDL-CUL-24-014, dated August 13, 2024.

    In Favor (14)B. Vrbanovic, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams
    Carried (14 to 0)

12.2.8
Closed Council Summary - August 28, 2024

This item has attachments. 
1.Closed Council Summary - August 28, 2024.pdf
  • Moved byD. Craig
    Seconded byN. Salonen
    1. That the Regional Municipality of Waterloo authorize the Commissioner, Planning, Development and Legislative Services to negotiate and execute a memorandum of understanding with Waterloo Commons JV Inc. setting out the principal terms and conditions for a land exchange to facilitate the relocation of Region storm water management infrastructure and construction of road improvements to Erb Street West including a roundabout at the access intersection to Westside Market Place, on terms and conditions satisfactory to the Regional Solicitor.
    2. That the Regional Municipality of Waterloo direct staff to amend the Fees and Charges By-law to reflect the following changes to airport fees effective October 1, 2024 as follows:
      1. Passenger Facility Fee (PFF) per departing passenger - $7.50
      2. Bus Passenger Fee - No changes
      3. Long-Term Premium Parking (P4) to $20 per day
      4. Value Parking to $15 per day
      5. Short Term parking (P3) to $4 per hour, $28 maximum per day
      6. Increase pick-up and delivery parking from first 30 minutes free to 1 hour free,

    And That the Regional Municipality of Waterloo authorizes the Commissioner of Planning, Development and Legislative Services to enter into a new financial agreement with Flair Airlines to begin on October 1, 2024 as outlined in report PDL-AIR-24-002, dated August 13, 2024. And verbally updated on August 28, 2024 Based on the above fees.

    In Favor (14)B. Vrbanovic, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams
    Carried (14 to 0)
  • Moved byS. Foxton
    Seconded byN. Salonen

    That Council agree to extend the Council meeting to 12:00 a.m.

    In Favor (12)B. Vrbanovic, J. Nowak, K. Redman, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, N. Salonen, C. Huinink, and K. Williams
    Opposed (2)M. Harris, and R. Deutschmann
    Carried (12 to 2)

13.
Other Matters Under Committee Of The Whole

 

There were no other matters under the Committee of the Whole.

14.
Motion for Committee of the Whole to Rise and Council Resume

 
  • Moved byC. Huinink
    Seconded byS. Shantz

    That Committee of the Whole rise and Council resume.

    In Favor (14)B. Vrbanovic, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams
    Carried (14 to 0)

15.
Motion To Adopt Proceedings of Committee of the Whole

 
  • Moved byN. Salonen
    Seconded byP. Wolf

    That Council adopt the proceedings of Committee of the Whole.

    In Favor (14)B. Vrbanovic, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams
    Carried (14 to 0)

16.
Motions where notice has been provided

 

16.1
Councillor C. Huinink

 

C. Huinink spoke to the motion noting that accessibility for taxis in Calgary was similar to Waterloo Region before they created the WAV model which is designed to reduce wait times for accessible cabs so that it is similar to a non-accessible taxi. 

  • Moved byC. Huinink
    Seconded byC. James

    Whereas A By-law to Licence, Regulate and Govern Brokers, Owners and Drivers of Taxi-Cabs within The Regional Municipality of Waterloo was passed in 2016; and
    Whereas staff have indicated a need to conduct a review of the Taxi By-law; and
    Whereas the City of Calgary’s centralized Wheelchair Accessible Vehicle (WAV) dispatch creates an effective and excellent approach for providers and users of accessible transportation services
    Therefore be it resolved:
    That the Regional Municipality of Waterloo direct staff to review the WAV Calgary model to identify the benefits and challenges of implementing a similar system in Waterloo Region;
    And That staff be directed to develop a plan to conduct a thorough review of the Taxi By-law for potential positive revisions, including enhancement of accessibility as it pertains to the Taxi By-law; 
    And That staff be directed to report back to the Licensing and Hearings Committee on the Calgary model and the overall plan for the by-law review by March 2025.

    In Favor (14)B. Vrbanovic, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams
    Carried (14 to 0)

17.
Notice of Motion

 

There were no notices of motion. 

18.
Unfinished Business

 

There was no unfinished business. 

19.
Other Business

 

D. McCabe spoke to comments that were made at the Administration and Finance Committee regarding Councillors accepting staff recommendations.

20.
Questions

 

In response to a question from Council, Peter Sweeney, Commissioner, Community Services, spoke to issues that both school boards have had with OneList for before and after school registration. He noted that 250 families received notice that they are now on a wait list and that Regional staff are helping to provide short and long term support to the school boards. 

21.
Enactment of By-laws – First, Second & Third Readings

 
  • Moved byC. Huinink
    Seconded byD. Craig

    That the following by-laws be approved.

    In Favor (14)B. Vrbanovic, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams
    Carried (14 to 0)

21.1
By-law 24-026

 
  • Moved byC. Huinink
    Seconded byD. Craig

    That a By-law to Amend By-law 01-059, A By-law to consolidate all By-laws with Respect to Roads Included in the Regional Road System, as amended (Fountain Street North (Regional Road 17)/Menno Street), be read a first, second and third time, finally passed and numbered 24-026, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

    Carried

21.2
By-law 24-027

 
  • Moved byC. Huinink
    Seconded byD. Craig

    That a By-law to Amend By-Law 22-018, A By-law to Authorize and Govern the Delegation of Signing Authority on Behalf of The Regional Municipality of Waterloo and to Repeal By-law 18-036 (Schedule “A”), be read a first, second and third time, finally passed and numbered 24-027, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

    Carried

21.3
By-law 24-028

 
  • Moved byC. Huinink
    Seconded byD. Craig

    That a By-Law to amend By-Law Number 23-062, A By-law to Establish Fees and Charges for the Regional Municipality of Waterloo and repeal By-law 23-009, as amended, be read a first, second and third time, finally passed and numbered 24-028, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

    Carried

21.4
By-law 24-029

 
  • Moved byC. Huinink
    Seconded byD. Craig

    That a By-law to Authorize the Municipal Funding Agreement for the Transfer of Federal Canada Community-Building Fund Revenues between the Association of Municipalities of Ontario and the Region of Waterloo, be read a first, second and third time, finally passed and numbered 24-029, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

    Carried

21.5
By-Law 24-030

 
  • Moved byC. Huinink
    Seconded byD. Craig

    That a By-law to appoint an Acting Treasurer and to Repeal By-law Number By-Law 24-018, be read a first, second and third time, finally passed and numbered 24-030, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

    Carried

21.6
By-law 24-031

 
  • Moved byC. Huinink
    Seconded byD. Craig

    That a By-law to Confirm the Proceedings of the Council of the Regional Municipality of Waterloo at this Meeting Held on August 28, 2024, be read a first, second and third time, finally passed and numbered 24-031, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

    Carried

22.
Adjourn

 

  • That the meeting adjourn at 11:09 p.m.

    In Favor (14)B. Vrbanovic, J. Nowak, K. Redman, M. Harris, S. Shantz, S. Foxton, D. McCabe, D. Craig, P. Wolf, C. James, R. Deutschmann, N. Salonen, C. Huinink, and K. Williams
    Carried (14 to 0)
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