Regional Municipality of Waterloo
Council
Addendum Agenda

Meeting #:
Date:
Regular Session:
-
Location:
Council Chambers

Should you require an alternative format please contact the Regional Clerk at Tel.: 519-575-4400, TTY: 519-575-4605, or regionalclerk@regionofwaterloo.ca

1.
Call to Order

 

2.
Land Acknowledgement

 

3.
Motion to Reconvene into Open Session

 
  • Recommended Motion:

    That Council reconvene into Open Session.

4.
Declarations of Pecuniary Interest under the “Municipal Conflict of Interest Act”

 

5.
Presentations

 

6.
Petitions

 

7.
Delegations

 

7.1
Andrew Reeves, Kitchener

 

Re: House of Friendship Whistleblower Report

7.2
Natasha Page, Kitchener

 

Re: Living conditions and safety at the 100 Victoria Street encampment

7.3
Jaime Stief, Waterloo

 

Re: Living conditions and safety at the 100 Victoria Street encampment 

7.4
Dalinda Reese, Waterloo

 

Re: The need to protect the Wilmot/Waterloo aquifer

7.5
Ian McLean, Greater Kitchener Waterloo Chamber of Commerce

 

Re: Wilmot Township Land Assembly

7.6
Ashwin Annamalai and Shiva Subramanian, Waterloo

 

Re: Rise of racism in Waterloo Region

7.7
Greg Michalenko, Grand River Environmental Network

 

Re: Land Assembly - Due Diligence Impacts report

7.8
Tasreen Charania, Crania Schools

 

Re: Racism and recent hate crime in Waterloo 

7.9
Eddy Grignon, Kitchener

 

Re: Conditions at 100 Victoria Street

7.10
Martin Levesque, All Saints Anglican Church 

 

Re: Racism in Waterloo

7.11
Kevin Thomason, Grand River Environmental Network

 

Re: Wilmot Land Assembly

8.
Minutes of Previous Meetings

 
  • Recommended Motion:

    That the following minutes be approved.

9.
Communications

 

10.
Motion to Go Into Committee of the Whole to Consider Reports

 
  • Recommended Motion:

    That Council go into Committee of the Whole to consider reports.

11.
Reports

 

11.1
Committee Reports

 

11.1.1
Sustainability, Infrastructure, and Development Committee Summary - October 8, 2024

This item has attachments. 
1.SID_Summary_-_October_8__2024.pdf
  • Recommended Motion:

    That the following recommendations from the Sustainability, Infrastructure, and Development Committee be approved:

    1. That The Regional Municipality of Waterloo direct and authorize the Regional Solicitor to take the following actions with respect to the expropriation of lands for the proposed replacement of the Scheifele Bridge on Northfield Drive East (Regional Road 22), in the Township of Woolwich, in the Regional Municipality of Waterloo, as detailed in report PDL-LEG-24-025, dated October 8, 2024.
      1. Complete application(s) to the Council of The Regional Municipality of Waterloo, as may be required from time to time, for approval to expropriate land, which is required for the proposed replacement of the Scheifele Bridge on Northfield Drive East (Regional Road 22), in the Township of Woolwich, in the Regional Municipality of Waterloo, and described as follows:

    Fee Simple Permanent Land Taking:

    1. Part of Lot 32, German Company Tract, being Parts 1, 3 & 4 on 58R-22126, Township of Woolwich, (Part of PIN 22705-0403 (LT)), 698 Northfield Drive, Waterloo.

    Temporary Easement:

    The right and easement, being a temporary easement in gross, for the free and unobstructed, right, interest and easement terminating, for the subject properties set out below, on the 31st day of December, 2028, for itself, its successors and assigns, and anyone authorized by it, on, over, under and through the following properties for the purpose of stock piling of materials and/or equipment as required in connection with the adjacent construction, and all related improvements, and works ancillary thereto and for such purposes, the free, unimpeded and unobstructed access to the lands at all times by employees, agents, contractors, workers and anyone authorized by it, and vehicles, supplies and equipment at all times and for all purposes and things necessary for or incidental to the exercise and enjoyment of the right and easement:

    1. Part of Lot 32, German Company Tract, being Part 2 on 58R-22126, Township of Woolwich, (Part of PIN 22705-0403 (LT)), 698 Northfield Drive, Waterloo;
    2. Part of Lot 32, German Company Tract, being Part 5 on 58R-22126, Township of Woolwich, (Part of PIN 22705-0082 (LT)), 230 Glasgow Street, Waterloo;
    • Part of Lot 3, German Company Tract, being Part 6 on 58R-22126, (Part of PIN 22705-0091 (LT)), in the Township of Woolwich, Regional Municipality of Waterloo, 535 Northfield Drive, Waterloo.
      1. Serve notices of the above applications(s) required by the Expropriations Act (the “Act”);
      2. Forward to the Chief Inquiry Officer any requests for a hearing that may be received within the time prescribed by the Act;
      3. Attend, with appropriate Regional staff, at any hearing that may be scheduled;
      4. Discontinue expropriation proceedings or any part thereof, in respect of the above described lands, or any part thereof, upon the registration on title of the required documentation to complete a transaction whereby the required interests in the lands are conveyed or if otherwise deemed appropriate in the opinion of the Commissioner of Engineering and Environmental Services and the Regional Solicitor; and
      5. Do all things necessary and proper to be done and report thereon to Regional Council in due course.
    1. That the Regional Municipality of Waterloo approve a Source Water Protection Plan Incentive Program for small septic system owners, as described in Report EES-WAS-24-007, dated October 8, 2024.
    2. That the Regional Municipality of Waterloo approve the recommended preliminary design alternative for the Franklin Boulevard (Regional Road #36) Improvements from Bishop Street to Avenue Road, as outlined in Report EES-DCS-24-006 dated October 8, 2024.
    3. That the Regional Municipality of Waterloo approve the following programs as outlined in report PDL-ECD-23-006 dated October 8, 2024, and funded through the Strategic Investments for Business Supports, and authorize the Commissioner of Planning, Development and Legislative Services to execute the agreements described below, with terms and conditions satisfactory to the Regional Solicitor:
      1. Through an agreement with the Greater Kitchener Waterloo Chamber of Commerce and the Cambridge Chamber of Commerce, approve approximately $80,000 to support talent and investment attraction though the Healthcare & Physician Recruitment Program;
      2. Through an agreement with the Food Bank of Waterloo Region, the Immigration Partnership of Waterloo Region, and the Greater Kitchener Waterloo Chamber of Commerce, approve approximately $249,000 to implement a Food Bank Volunteer Pilot Program that will create temporary jobs and provide newcomers with critical skill assessments and Canadian work experience, and;
      3. Extend the services of Ethic Talent to create and implement a Waterloo Region Newcomer Ecosystem Mapping Project that will support newcomer attraction, retention and integration, at an estimated cost of $50,000 plus applicable taxes.
    4. That the Regional Municipality of Waterloo direct staff to prepare the 2026-2030 conventional bus procurement to consider all viable propulsion options (e.g., clean-diesel, clean-diesel hybrid, and battery-electric) for standard 12-metre (40-foot) and articulated 18-metre (60-foot) vehicles as outlined in report TSD-TRS-24-011, dated October 8, 2024.

11.1.2
Administration and Finance Committee Summary - October 8, 2024

This item has attachments. 
1.AF Summary - October 8, 2024.pdf
  • Recommended Motion:
    1. That the Regional Municipality of Waterloo approve the following as outlined in Report TSD-TRP-24-010, dated August 13, 2024:
      1. Adopt the Two-Step Community Safety Zone Warrant as described in this report and direct staff to utilize the warrant process as the preferred methodology for identifying potential Community Safety Zones along regional roads throughout the Region of Waterloo;
      2. Direct staff to report back with a list of designated School Zones which should have a Community Safety Zone designation added prior to the planned Municipal Speed Camera program changes in late 2024;
      3. Adopt the strategy of utilizing a Community Safety Zone designation at all School Zones along regional roadways that are to be equipped with a Municipal Speed Camera in the future; and
      4. Direct staff to use the newly adopted Community Safety Zone warrant to identify a comprehensive list of prospective Community Safety Zones along regional roads (including those not centred around a School Zone) and report back to Council with options for implementing those Community Safety Zones, including associated impacts to the staffing and resources for the Region’s Municipal Speed Camera program.
  • Recommended Motion:

    That the following recommendations from the Administration and Finance Committee be approved:

    1. That the Regional Municipality of Waterloo take the following actions with respect to the implementation of a Region of Waterloo Administrative Penalty Program (AP Program) in report PDL-CAS-24-005 dated August 13, 2024:
      1. Enact the Administrative Penalty Program Bylaw (APP Bylaw), as set out in Appendix A; and
      2. Enact the Hearing Officer Bylaw, as set out in Appendix B; and
      3. Approve the Appointment and Conduct of Hearing Officers Policy, as set out in Appendix C.

11.1.3
Community and Health Services Committee Summary - October 8, 2024

This item has attachments. 
1.CHS Summary - October 8, 2024.pdf
  • Recommended Motion:

    That the following recommendations from the Community and Health Services Committee be approved:

    1. That Regional Municipality of Waterloo endorse and approve the prioritization of The Plan to End Chronic Homelessness (PECH) work through the proposed Prioritization and Engagement Strategies as outlined in CSD-HOU-24-019, dated October 8, 2024;
      And that Regional Council refer the operating budget expansion for 2025 to the Regional Strategic Plan and Budget Process.

    2. That the Regional Municipality of Waterloo continue to fund and coordinate the operation of the Erb’s Road Hybrid Emergency Shelter until at least 2030 as a part of the community-led Plan to End Chronic Homelessness, or as long as the service is required, as outlined in report CSD-HOU-24-016, dated October 8, 2024.

      And that Regional staff be directed to request a six-month extension related to waste water disposal at the Erb’s Road Hybrid Emergency Shelter from the Chief Building Official (CBO) of the Township of Wilmot to accommodate the construction of the necessary infrastructure to connect with the existing Region-owned property at 1001 Erb’s Road as outlined in report CSD-HOU-24-016, dated October 8, 2024.

11.1.4
Strategic Planning and Budget Committee Summary - October 16, 2024

This item has attachments. 
1.Strategic Planning and Budget Summary - October 16, 2024.pdf
  • Recommended Motion:

    That the following recommendations from the Strategic Planning and Budget Committee be approved:

    1. That the Regional Municipality of Waterloo takes the following actions with respect to the Grants Administration Policy:
      • Amend the Grants Administration Policy and process so that Council approves the grant streams, and eligibility, and funding available and staff administer the grants, in alignment with other grant processes ex. Upstream Fund
      • Review the Grants Administration Policy and Stream in the second year of the term of Council, to allow Council to review eligibility and amend as required, in alignment with the strategic plan
      • Any new grants are administered through the creation of a new grant stream, with appropriate policy analysis and community engagement, pending funding approval as part of the Region’s Plan and Budget process, in alignment with the strategic plan
      • All grant applications require declaring what other municipal grants they are applying for.

    2. That the Regional Municipality of Waterloo direct staff to immediately action the POA expansion as a 2024 in-year request, to maximize expected revenue in 2025.

    3. That the Regional Municipality of Waterloo requires that any new net budget increase requests in year get deferred to the Strategic Planning and Budget process.

    4. WHEREAS accessibility, collegiality and respect are priorities shared by all of Council; and

      WHEREAS Council values the expert advice and analysis from Regional staff, particularly on technical or financial matters; and

      WHEREAS Council should have adequate time to deliberate and consider changes to policy and budgeting; and

      WHEREAS residents and media deserve adequate time for input, consideration and transparency;

      THEREFORE BE IT RESOLVED THAT:

      A motion to amend the final budget will be subject to notice and must be submitted in writing to the Clerk no later than Monday, December 2, 2024

      All motions to amend the final budget that are received by the Clerk by the deadline will be published in the agenda;

      A motion to amend the final budget can be further amended during the final budget meeting without requiring notice, provided that any amendments are relevant and continue to relate to the same issue which was the subject matter of the original motion to amend the final budget; and

      Any motion to amend the final budget that is not received by the Clerk by the deadline may be introduced at the meeting on December 11, 2024 provided that:
      • it is submitted to the clerk in writing; and
      • the Strategic Plan and Budget Committee, without debate, dispenses with notice on the affirmative vote of at least two-thirds of the members present and voting.

11.1.5
Closed Council Summary - October 23, 2024

 

Summary will be available at the October 23 Council Meeting.

  • Recommended Motion:
    1. That the Regional Municipality of Waterloo:
    1. authorize and direct the Regional Solicitor on behalf of The Regional Municipality of Waterloo to enter into an Agreement of Purchase and Sale with each of the following:
      1. with Ryan Smyth, and execute all documentation with respect to the purchase of the property municipally known as 134 Eagle Street South, Cambridge, and legally described as Part Lot 6, Southside of King Street, 6 Northside of Queen Street, Plan 522, as in 1298254; in the City of Cambridge, in the Regional Municipality of Waterloo, being all of PIN 03776-0027 (LT), for the sum of $675,000.00, together with other related costs; and
      2. with 2872558 Ontario Inc., and execute all documentation with respect to the purchase of the property municipally known as 136 Eagle Street South, Cambridge, and legally described as Part Lot 6, Northside of Queen Street, Plan 522, as in 1128092; subject to interest in 1128092; in the City of Cambridge, in the Regional Municipality of Waterloo, being all of PIN 03776-0026 (LT), for the sum of $675,000.00, together with other related costs;
      3. with all terms and conditions subject to the satisfaction of the Regional Solicitor;

    2. authorize and direct the Regional Solicitor to execute such documents, to the satisfaction of the Commissioner of Planning, Development and Legislative Services and the Regional Solicitor, and to carry out the Agreement of Purchase and Sale; and

    3. Amend the 2024-2033 Housing Services Capital Program to add $1.6M in 2024 financed through property tax supported debentures and approve debenture authority for the acquisition costs of 134 and 136 Eagle Street, Cambridge for a term not to exceed 20 years.

    4. Include $129,000 in the draft 2025 Housing Operating Budget to cover debt servicing costs ($123,000) as well as security and landscaping costs ($6,000), 100% Regional levy funded.

11.2
Board of Health

 

11.2.1
Board of Health Update

 

For information.

12.
Other Matters Under Committee Of The Whole

 

12.1
CSD-SEN-24-002, Appointment to the Sunnyside Foundation Board

This item has attachments. 
1.CSD-SEN-24-002, Appointment to the Sunnyside Foundation Board.pdf
  • Recommended Motion:

    That the Regional Municipality of Waterloo ratify the appointment of Rachel Zhang to the Sunnyside Foundation Board for a term to expire September 2027 as outlined in Report CSD-SEN-24-002, dated October 23, 2024.

13.
Motion for Committee of the Whole to Rise and Council Resume

 
  • Recommended Motion:

    That Committee of the Whole rise and Council resume.

14.
Motion To Adopt Proceedings of Committee of the Whole

 
  • Recommended Motion:

    That Council adopt the proceedings of Committee of the Whole.

15.
Motions where notice has been provided

 

16.
Notice of Motion

 

Motions listed will be considered at a future meeting or if notice is waived. 

17.
Unfinished Business

 

17.1
Deferred Motion, Council Meeting September 25, 2024

 

Re: PDL-ECD-24-007, Land Assembly - Due Diligence Impacts

  • Recommended Motion:

    That the report PDL-ECD-24-007, Land Assembly – Due Diligence Impacts be sent back to staff; 
    And that staff be directed to provide more detailed information, including but not limited to:

    • What multiple efforts were made to arrange for the completion of the technical work;
    • What uses were explored for the premature crop and how many and the location of livestock feed producers who were contacted and the name of the biofuel company which was contacted;
    • The reasons why the uses were rejected;
    • Who removed the crops, and at what price;
    • What confidentiality agreements are referred to other than the NDA agreement;
    • Whether vendor(s) of the land was consulted with respect to the removal of the crops;

    and that this be brought back to open session;

    and further That a legal opinion be brought to closed session as to whether the NDA agreement is still valid.

18.
Other Business

 

19.
Questions

 

20.
Enactment of By-laws – First, Second & Third Readings

 
  • Recommended Motion:

    That the following by-laws be approved.

20.1
By-law 24-038

 
  • Recommended Motion:

    That a By-law to Implement an Administrative Penalty Program for Certain Offences in the Regional Municipality of Waterloo, be read a first, second and third time, finally passed and numbered 24-038, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

20.2
By-law 24-039

 
  • Recommended Motion:

    That a By-law to Establish the Duties and Functions of the Administrative Penalty Program Hearing Officers, be read a first, second and third time, finally passed and numbered 24-039, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

20.3
By-law 24-040

 
  • Recommended Motion:

    That a By-law to Amend By-law 16-023, as amended, being a By-law to Regulate Traffic and Parking on Highways Under the Jurisdiction of the Regional Municipality of Waterloo (No Parking, Accessible Parking, Rates of Speed, Reserved Lanes), be read a first, second and third time, finally passed and numbered 24-040, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

20.4
By-law 24-041

 
  • Recommended Motion:

    That a By-law to Confirm the Proceedings of the Council of the Regional Municipality of Waterloo at this Meeting Held on October 23, 2024 be read a first, second and third time, finally passed and numbered 24-041, be signed by the Regional Chair and Regional Clerk and sealed with the Regional Seal.

21.
Motion to go into Closed Session

 
  • Recommended Motion:

    That a closed meeting of Council be held on Wednesday, October 23, 2024 immediately following the Council meeting in the Waterloo County Room, in accordance with Section 239 of the “Municipal Act, 2001”, for the purposes of considering the following subject matters:

    1. Receiving advice that is subject to solicitor-client privilege related to a proposed purchase of property in Wilmot Township;
    2. Receiving advice that is subject to solicitor-client privilege related to a challenge to a Regional by-law; and
    3. Receiving advice that is subject to solicitor-client privilege related to ongoing litigation before the Ontario Land Tribunal.

22.
Adjourn

 
  • Recommended Motion:

    That the meeting adjourn at x:xx x.m.

No Item Selected